GEM

Indian Air Force Audio Conference System Tender 2025 Department of Military Affairs Complete Audio Conference System GEM 2025

Bid Publish Date

01-Dec-2025, 9:10 am

Bid End Date

18-Dec-2025, 4:00 pm

EMD

₹17,100

Location

WEST DELHI , DELHI

Latest Corrigendum Available

Progress

Issue01-Dec-2025, 9:10 am
Corrigendum10-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Single Packet Bid

Categories 1

AUDIO CONFERENCE

Tender Overview

The Indian Air Force, Department of Military Affairs, seeks a Complete Audio Conference System under a 2025 procurement by the central government. The bid includes an EMD of ₹17,100 and an undefined estimated value due to lack of BOQ items. The tender lacks explicit start/end dates and location details, highlighting a focus on supplier credentialing and system capability rather than mass production. The unique aspect is the mandatory document upload requirement embedded in ATC terms, signaling stringent compliance. This opportunity targets vendors capable of delivering professional audio conference solutions within the government procurement framework.

Technical Specifications & Requirements

No technical specifications are published in the available data. Extractable items include:

  • Product category: Complete Audio Conference System
  • EMD: ₹17,100 (non-refundable as per standard tender practice)
  • No BOQ items listed; no delivery or installation metrics provided
  • Certificates upload is mandatory per ATC (Bidder’s offer liable to rejection if certificates are missing)
  • No brand, model, or interface standards are specified in the current data
  • The absence of start/end dates or location implies reliance on standard IAF procurement processes and document compliance
  • Suppliers should prepare for certification and technical documentation submission beyond basic bids

Terms, Conditions & Eligibility

Key eligibility and terms visible:

  • EMD: ₹17,100 must accompany the bid
  • Mandatory upload of certificates/documents as per Bid document/ATC/Corrigendum
  • ATC requires adherence to listed terms; failure to attach certificates can lead to rejection
  • No BOQ, delivery timelines, or payment terms specified in the data; bidders should anticipate standard government payment practices and contract clauses once issued
  • OEM authorizations and technical compliance documents are typically required in such tenders
  • Ensure GST, PAN, and financial credentials are prepared for submission as per typical government procurement requirements

Key Specifications

    • Product category: Complete Audio Conference System
    • EMD: ₹17,100
    • No BOQ items listed
    • Certificate uploads required per ATC (documents must be submitted to avoid rejection)
    • No published brand, model, or standards in the provided data

Terms & Conditions

  • EMD of ₹17,100 must accompany bid submission

  • Mandatory certificates/documents upload per Bid Document/ATC

  • No BOQ items or specified delivery timeline available in data

  • OEM authorizations and technical compliance documents typically required

  • GST/PAN and financial statements usually needed for Govt bids

Important Clauses

Payment Terms

Not specified in the available data; bidders should expect standard government terms in the final tender.

Delivery Schedule

Not specified in the available data; bidders must await official tender documents for timelines.

Penalties/Liquidated Damages

Not specified in the available data; standard L&D clauses may apply as per government procurement norms.

Bidder Eligibility

  • Experience in supplying audio conference systems

  • Ability to furnish EMD ₹17,100 via prescribed mode

  • Submission of GST and PAN documentation with bid

  • OEM authorization or authorized dealer status (if applicable)

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Historical Data

Required Documents

1

GST certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (relevant to audio conference systems)

4

Financial statements / evidence of financial standing

5

EMD submission document (₹17,100)

6

Technical bid documents

7

OEM authorizations or dealership certificates (if applicable)

8

Certificates referenced in Bid Document/ATC/Corrigendum

Corrigendum Updates

2 Updates
#1

Update

10-Dec-2025
#2

Update

10-Dec-2025

Extended Deadline

18-Dec-2025, 4:00 pm

Opening Date

18-Dec-2025, 4:30 pm

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for the audio conference system tender in India 2025 with IAF?

Bidders must complete the online bid on the GEM portal, upload all required certificates per ATC, submit EMD of ₹17,100, and provide GST/PAN along with technical compliance documents. Ensure OEM authorizations and experience certificates are included to pass eligibility checks.

What documents are required for the audio conference system bid in 2025?

Required documents typically include GST registration, PAN card, financial statements, experience certificates for similar systems, EMD submission of ₹17,100, technical bid, and OEM authorization if applicable. Certificates must be uploaded as per Bid Document/ATC to avoid rejection.

What are the technical specifications for the complete audio conference system tender?

No specific technical specs are published in the current data. Bidders should prepare standard audio conference capabilities, interoperability features, and future upgrade paths, while awaiting official tender documents for detailed model numbers, channel counts, and certification requirements.

When is the bid submission deadline for the IAF audio system tender?

The available data does not provide start or end dates. Bidders should monitor the GEM portal and await the official Tender Notice to confirm submission deadlines and any extension options.

What is the EMD amount for the IAF procurement of audio equipment 2025?

The EMD for this tender is ₹17,100. Submit via the prescribed mode on the GEM portal or as specified in the final tender documents to ensure bid validity and eligibility.

What eligibility criteria apply to the IAF audio conference system bid 2025?

Eligibility typically requires prior experience in supplying audio conference systems, valid GST and PAN, financial stability evidence, EMD submission, and OEM authorization if applicable. Upload all certificates per ATC to prevent bid rejection.

What are the delivery and warranty expectations for this tender?

Current data lacks delivery timelines and warranty details; final tender will specify delivery schedules and warranty/AMC terms. Plan for standard government warranties on electronics and potential onsite installation support as per official documents.

How to check required certifications for the IAF procurement in 2025?

Consult the Bid Document and ATC uploaded by the buyer on the GEM portal. Ensure you have ISO/GST/PAN certificates, OEM authorizations if required, and any product compliance certificates listed, to meet submission and eligibility standards.

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