GEM

Indian Army Department of Military Affairs Element Air Filter and Related Spare Parts Tender Pune Maharashtra 2025

Q: What are the warranty requirements for the Pune Indian Army procurement?

Warranty is **1 year** from final acceptance or completion of installation/testing. OEM warranty certificates must accompany delivery, and the supplier must ensure timely service through dedicated personnel; service centers near consignee destinations should be listed.

Bid Publish Date

26-Dec-2025, 12:39 pm

Bid End Date

05-Jan-2026, 1:00 pm

Location

PUNE , MAHARASHTRA

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Progress

Issue26-Dec-2025, 12:39 pm

Reverse AuctionCompleted

AwardCompleted

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Quantity

115

Key Highlights

• Brand/OEM requirements: OEM warranty certificates required at delivery; established Installation, Commissioning, and Maintenance service group must be in INDIA
• Technical certifications/standards: Not specified in data; ensure OEM is capable of providing service centers and warranty commitments
• Special clauses: Service center establishment within 30 days of award; documentary proof required for payment
• Eligibility criteria: Functional service center in consignee state or ability to establish within 30 days; 12-month warranty
• Warranty/AMC requirements: 1-year warranty from final acceptance or after installation/testing; dedicated service personnel required
• Penalties/Performance: SLA-based service commitments; penalties to be per bid terms not specified here
• Delivery/installation requirements: On-site installation and training; detailed service plan to be uploaded
• Key scope: 36 item lines across air filters, hydraulic/ fuel/ lubricant components, cables, hoses, clamps, relays, and associated hardware

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for the supply of a broad range of spare parts and components including Element Air Filter family, Fuel/Lubrication/ Hydraulic filters, Wiper blades, cables, hoses, clamps, radiators, relays, rock breaker seals, nuts, bolts, and associated items. Located in Pune, Maharashtra 410301, this procurement covers 36 item lines with the mandate: supply of GOODS only. The tender emphasizes post-award service infrastructure, with mandated service centers in the consignee state and a one-year warranty from final acceptance or post-installation testing. A key differentiator is the requirement to establish a functional service network within 30 days of award, ensuring timely after-sales support across the Indian territory.

This procurement is distinctive for its broad, multi-category inventory scope and the emphasis on on-site installation/training and rapid trouble-shooting through a structured service framework. The absence of explicit quantity data in the BOQ underscores a flexible, supply-led approach to fulfill 36 item lines through a single contract framework.

Technical Specifications & Requirements

Scope: Only supply of GOODS (no services bundled) per Buyer terms.
Warranty: 1 year from final acceptance or completion of installation/testing; OEM warranty certificates required at delivery.
Service Network: Must have a functional Service Centre in the state of each consignee location; if not, establish within 30 days of award; documentary evidence of service capability required for payment.
Installation/Training: Seller to designate adequate technical personnel for installation, commissioning, training, and maintenance as per SLA in bid terms.
Documentation: Upload details of service centers near consignee destinations; include installation/commissioning/training support plan.
General: 36 line items in BOQ with “N/A” quantities; no explicit dates provided in data.

Terms, Conditions & Eligibility

Scope of Supply: Goods only; no turnkey services included.
Service Centers: Must be functional in the state of consignee location; if absent, establish within 30 days post-award; payment contingent on documentary proof.
Warranty: 12 months; OEM warranty certificates required at delivery; after-sales team to be deployed for timely service
After-sales SLA: Dedicated technical personnel for timely servicing and defect rectification during warranty period.
ATC/Sample Clause: Sample correctness verified before supply; approved sample register to be produced during ATP.
BOQ: 36 items; no explicit quantities listed in available data; bidder to align with consignee requirements at delivery.

Key Specifications

- Product categories include: Element Air Filter, Fuel Filter Element, Lube Oil Filter, Hydraulic Filter, Filter Suction, Filter Strainer, Filter Fuel Tank, Wiper Blade, Adapter Blade, Hose Blade, Control Cable Blade, Cable Travel Assembly, Rubber Hose Radiator, Hose Clamp Radiator, Bracket Main Fuse Assembly, Relay, Rock Breaker Seal Kit, Chisel Conical Rock Breaker, Union Cap, Stop Valve O Ring, Clamp Stop, Horn 24V, Ignition Switch
- Quantity: 36 items listed in BOQ; exact quantities not disclosed in data
- Warranty: 1 year from final acceptance or post-installation testing
- Service: On-site or carry-in warranty depending on item; service centers must be established in/state-wise per consignee requirements
- Installation/Training: Supplier to provide installation, commissioning, training, and troubleshooting support
- Documentation: OEM warranty certificates to be submitted at delivery

Terms & Conditions

EMD: Not specified in provided data; ensure finance terms are confirmed during bid submission
Delivery: 30-day service center establishment clause post-award; payment contingent on service-capability documentation
Payment terms: Payment upon verification of service center readiness and OEM warranty documentation

Important Clauses

Payment Terms

Payment release tied to submission of documentary evidence of a Functional Service Centre and OEM warranty certificates at delivery

Delivery Schedule

30 days to establish service center if not existing; installation and commissioning support to be provided as per SLA

Penalties/Liquidated Damages

Penalties to be defined within bid terms; ensure timely service and defect rectification during warranty period

Bidder Eligibility

Must demonstrate existence of a functional State-wise service center or capability to establish within 30 days of award
Proven track record in supplying automotive/industrial spares or army-grade components
Compliance with OEM warranty provisions and ability to provide installation/maintenance support nationwide

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

Bid To RA Enabled

Yes

Item Category

Element Air Filter Safety , Element Air Filter Primary , Fuel Filter Element , Lube Oil Filter , Hydraulic Filter , Filter Suction , Filter Strainer , Filter Fuel Tank , Wiper Blade , Adapter Blade , Hose Blade , Control Cable Blade , Tooth Point , Pin , Washer , Nut Bucket , Bolt Bucket , Control Cable Travel Assy , Cable Control Stop , Rubber Hose Radiator , Hose Clamp Radiator , Hose Piping Front , Hose Nylon Boom , Work Lamp , Relay Starter , Bracket Main Fuse Assembly , Relay , Relay Pwm , Relay Converter , Rock Breaker Seal Kit , Chisel Conical Rock Breaker , Union Cap Excavator , Stop Valve O Ring , Clamp Stop , Horn 24V , Ignition Switch

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 5

GeM-Bidding-8745839.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC