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Labour Department Maharashtra Multifunction Printer Tender Mumbai 2026 - ISO 9001 BIS Power 3 Year OEM Warranty

Bid Publish Date

14-Feb-2026, 5:24 pm

Bid End Date

02-Mar-2026, 5:00 pm

EMD

₹74,000

Location

MUMBAI , MAHARASHTRA

Progress

Issue14-Feb-2026, 5:24 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

100

Bid Type

Two Packet Bid

Key Highlights

  • • OEM warranty: 3 years for the supplied multifunction printer
  • • Imported product condition: OEM must have registered Indian office for after-sales service
  • • Certification stack: ISO 9001 certification for bidder or OEM; BIS/type test certificates
  • • EMD amount: ₹74,000; terms as per government bid norms
  • • Delivery flexibility: option to increase quantity up to 25%; extended delivery period rules apply
  • • Power specification: Single Phase AC 220-240 V, 50-60 Hz; max power 1280W
  • • Environment range: operating temperature 10-30°C, humidity 20-80%

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The Maharashtra Labour Department in Mumbai invites bids for a Multifunction Printer (Print, Scan, Copy) to meet government office needs. The estimated value is not disclosed; the solicitation specifies an EMD of ₹74,000. Key compliance includes OEM warranty of 3 years, ISO 9001 certification of the bidder or OEM, and BIS/type test certificates. The procurement emphasizes in-country after-sales support for imported products and a flexible quantity option up to 25% more during contract execution. This tender requires adherence to power supply Single Phase AC 220-240 V, 50-60 Hz and specific environmental operating ranges. The absence of a BOQ means bidders should align with general government procurement norms and ensure robust post-sale service capabilities in Maharashtra.

Technical Specifications & Requirements

  • Product category: Multifunction printer (print, scan, copy) with auto duplexing and MFD capabilities
  • Key performance: Minimum ISO/IEC 24734 speeds for A4/A3 in monochrome and color, plus recommended duty cycle and paper handling
  • Paper handling: feeder capacity, main trays, bypass tray, and total tray capacity at 75 GSM; original document feeder type for scanning/copying
  • Connectivity & OS: network connectivity/compatibility with standard Windows/macOS environments; appropriate driver support
  • Power & env: max power consumption 1280W; operating 10-30°C, 20-80% RH
  • Warranty & standards: OEM warranty 3 years; ISO 9001; BIS/type tests; OEM authorization for imported models with India service support
  • Delivery & terms: option to increase quantity by up to 25%; extended delivery period rules apply; GST considerations borne by bidder

Terms, Conditions & Eligibility

  • EMD: ₹74,000; paid per standard government bid process
  • Certification: bidder or OEM must hold ISO 9001; BIS licenses and type test certificates required
  • OEM requirement: imported products require Indian office for after-sales service; provide certificate
  • Financial health: OEM net worth must be positive; three-year turnover criteria apply
  • Delivery & payment: extended delivery time calculations; payment terms aligned with bid document
  • Documents: GST registration, PAN, experience certificates, financial statements, EMD proof, OEM authorizations
  • Warranty: minimum 3-year OEM warranty; penalties/LD may apply for performance gaps

Key Specifications

  • Product/service: Multifunction Printer (Print, Scan, Copy) with auto duplexing

  • Estimated value: not disclosed; EMD ₹74,000

  • Experience: prior supply of similar security/office MF printers

  • Standards: ISO 9001; BIS/type test certificates; IS 550/related not specified

  • Delivery: flexible quantity up to 25%; extended delivery period rules

  • Power: Single Phase AC 220-240 V, 50-60 Hz; max power 1280W

  • Warranty: 3-year OEM warranty; in-country after-sales support

Terms & Conditions

  • Up to 25% quantity variation allowed during contract via option clause

  • Bidder must maintain positive net worth; no liquidation or bankruptcy

  • GST payable per actuals with bidder responsible for rates

  • Imported products require Indian office for after-sales service

  • ISO 9001 certification mandatory for bidder or OEM

Important Clauses

Payment Terms

GST handling by bidder; standard government payment terms apply; no fixed advance

Delivery Schedule

Delivery period governed by option clause; minimum 30 days extra for additional quantity

Penalties/Liquidated Damages

LD applicable for late delivery or non-conformance as per bid conditions

Bidder Eligibility

  • Positive net worth as per last audited financials

  • ISO 9001 certification for bidder or OEM

  • Registered GST and compliant with Indian after-sales service standards

Documents 3

GeM-Bidding-8988183.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Generic Features Secure Print, Fax, NA
Generic Operating System Compatibility Windows 10 and Above, Linux, Mac OS, Windows Server
Printing Print Paper Size A4 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Maximum Scan Area (Platen/Flatbed Size) A4 and Legal, A4
Scanning Scan To Functions Folder, Email
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Feeder Capacity (Number of Sheets) (For Scanning and Copying) 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
PAPER HANDLING Number of Main Paper Tray 1
PAPER HANDLING Total Paper Tray Combined Capacity (Number) at 75 GSM 301 to 400, 401 to 500, 501 to 1000, 1001 to 2000, 2001 to 3000, 3001 to 5000 Or higher
PAPER HANDLING Bypass Tray Facility Yes Or higher
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi
Connectivity Accessories Provided USB Cable
Performance Minimum Duty Cycle (Number of Prints/Month) 50,001 to 80,000, 80,001 to 1,00,000, 1,00,001 to 1,20,000, 1,20,001 to 1,50,001, 1,50,001 to 2,00,000, 2,00,001 to 3,00,000, 3,00,001 to 5,00,000, 5,00,001 to 10,00,000, 10,00,001 to 15,00,000 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar MF printers

4

Financial statements (last 3 years) demonstrating turnover

5

EMD submission receipt/proof

6

Technical bid documents confirming compliance with ISO 9001 and BIS/type tests

7

OEM authorization letter (if bidding as authorized reseller)

8

Proof of Indian service support for imported models

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for the Maharashtra Labour Department printer tender in Mumbai 2026

Bidders must meet eligibility criteria including positive net worth, ISO 9001, BIS/type test certificates, GST registration, and OEM authorization if bidding through a reseller. Submit EMD ₹74,000, financials for last 3 years, and technical compliance documents detailing ISO 9001 and service support in India. Delivery terms follow the 25% quantity option clause.

What documents are required for the printer tender submission in Mumbai

Submit GST certificate, PAN, three-year turnover statements, equipment experience certificates, EMD proof, OEM authorization (if applicable), BIS/type test certificates, and technical bid detailing power, connectivity, and warranty. Include Indian service capability proof for imported models and ISO 9001 certification documents.

What are the technical specs demanded for the printer procurement in Maharashtra

Expect auto duplex printing, A4/A3 speeds per ISO 24734, original document feeder type for scanning/copying, multiple paper trays with total capacity at 75 GSM, network connectivity, and max power consumption around 1280W. Compliance with ISO 9001 and BIS/type test certificates is mandatory.

What is the EMD amount and how is it paid for this tender

The EMD is ₹74,000. Payment should follow standard government bid procedures (DD or online transfer as defined in tender terms). Ensure proof accompanies the bid submission to avoid rejection on EMD non-compliance.

What are the delivery terms and possible quantity adjustments for this bid

The purchaser may increase or decrease quantity up to 25% at contract award and during currency. Delivery period starts from the last date of original delivery order; extended time calculated as (additional quantity/original quantity) × original period, minimum 30 days.

Which certifications and after-sales service provisions are required for imported printers

Imported models must have an OEM with a registered Indian office to provide after-sales service. Upload OEM authorization and ensure service capability within India. ISO 9001 certification for bidder or OEM is mandatory; BIS/type test certificates must accompany the bid.

Where can bidders verify power, environmental, and warranty requirements

Refer to tender terms: power supply 220-240V single-phase, 50-60Hz; max 1280W; operating 10-30°C and 20-80% RH; OEM warranty of 3 years. Ensure device meets these specs and that service coverage is available in Maharashtra.

What are the key standards and testing documents required for compliance

Submit ISO 9001 certification, BIS/type test certificates, and any other product-specific approvals listed. Ensure the bidder or OEM demonstrates compliance with these standards in the bid, along with OEM authorization if applicable.

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