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Kerala Higher Education FTIR Spectrometer Tender 2025 — ISI/ISO Standards, 25% Quantity Option, ₹20000 EMD

Bid Publish Date

14-Nov-2025, 11:54 pm

Bid End Date

01-Dec-2025, 3:00 pm

Bid Opening Date

01-Dec-2025, 3:30 pm

EMD

₹20,000

Location

ALAPPUZHA , KERALA

Progress

Issue14-Nov-2025, 11:54 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

INFRA RED CRYSTALLOGRAPHY EQUIPMENT

Tender Overview

The Kerala Higher Education Department invites bids for a Fourier Transform Infrared (FTIR) Spectrometer under a government procurement framework. The tender specifies an EMD of ₹20,000 and includes an option clause to increase or decrease order quantity by up to 25% of the bid/contract quantity. Bidders must comply with turnover requirements for themselves and the OEM, and provide evidence of financial standing for the last three financial years. The contract allows extension of delivery time proportionally to added quantity, subject to minimum 30 days. Key differentiators include OEM turnover criteria and mandatory India-based after-sales support for imported products. This is a targeted procurement for an advanced analytical instrument, aimed at strengthening laboratory capabilities in Kerala’s Higher Education sector.

Technical Specifications & Requirements

  • Item: FTIR Spectrometer (no explicit technical specs published in the tender data)
  • Quantity: not disclosed in BOQ; subject to option clause allowing ±25% adjustments
  • EMD: ₹20,000 (to accompany bid submission)
  • Compliance: OEM turnover criteria for the last three financial years; turnover evidence via audited statements or CA certificate
  • OEM/Imported Product rules: for imported items, OEM or Authorized Seller must have a registered office in India for after-sales support
  • Delivery terms: delivery period governed by original order date with possible extension for increased quantity
  • Evaluation: bidder and OEM turnover prerequisites; eligibility criteria to be validated by the purchaser

Terms, Conditions & Eligibility

  • EMD: ₹20,000
  • Turnover: minimum average annual turnover calculated over the last three years; separate criteria for bidder and OEM
  • Delivery: extension rules apply if quantity increases (minimum 30 days)
  • Post-sales: Indian registered office required for imported products’ after-sales support
  • Documentation: certified financials or CA certificates to prove turnover; audited balance sheets
  • Bid adjustments: purchaser may adjust quantity by +25% or -25% during contract duration
  • Rejection: bidder’s offer liable to rejection if criteria unmet

Key Specifications

  • Product: Fourier Transform Infrared (FTIR) Spectrometer

  • EMD: ₹20,000

  • Quantity flexibility: ±25% of bid/contract quantity

  • Delivery terms: from original delivery order date; extension rules apply

  • OEM turnover: minimum average annual turnover (last 3 years) as per bid document

  • Imported products: OEM or Authorized Seller must have India-based registered office for service

  • Evidence: audited balance sheets or CA certificate for turnover

Terms & Conditions

  • EMD amount and submission proof required (₹20,000).

  • Turnover criteria for bidder and OEM with 3-year data.

  • Quantity adjustment up to ±25% with delivery extensions and minimum 30 days.

Important Clauses

Payment Terms

Not specified in tender data; typical terms may apply per purchase order.

Delivery Schedule

Delivery period starts from last date of original delivery order; extended delivery time proportional to added quantity with minimum 30 days.

Penalties/Liquidated Damages

Not detailed in provided terms; potential LD clauses would be per standard government tender practice.

Bidder Eligibility

  • 3-year turnover data with supporting audited statements or CA certificate

  • OEM turnover criteria met for the offered product (last 3 financial years)

  • Registered Indian office for after-sales support if the product is imported

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate indicating turnover for last 3 financial years

4

Bidder's turnover certificate (if applicable)

5

OEM authorization/agency certificate (for imported products)

6

Evidence of OEM turnover (for the OEM of offered product)

7

Technical bid documents and product specifications (if any)

8

Proof of after-sales service capability in India (for imported items)

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for FTIR spectrometer tender in Kerala 2025?

Bidders must submit the EMD of ₹20,000, provide three-year turnover evidence (audited statements or CA certificate), OEM turnover proof, and OEM authorization for imported products. Ensure India-based after-sales support if importing. Include technical bid and GST/PAN documents; comply with option clause and delivery extensions.

What documents are required for Kerala FTIR procurement bidding?

Required documents include GST registration, PAN card, three-year turnover proof (audited statements or CA certificate), OEM authorization for imported items, OEM turnover proof, technical bid documents, and evidence of Indian after-sales support. Submit financials and bid compliance as part of the bid package.

What are the turnover criteria for bidder and OEM in this FTIR tender?

Bidder must show minimum average annual turnover over the last three years; same criterion applies to OEM for the offered FTIR spectrometer. If the bidder OEM is newer, turnover is considered from completed years post-incorporation. Supporting certificates from CA or audited balance sheets are mandatory.

What is the EMD and what form is accepted for this FTIR tender?

EMD is ₹20,000. Bidders may submit via demand draft or online payment as per the tender’s specified gateway. Ensure EMD is valid at bid submission and provide receipt or transaction details with the bid submission.

What delivery terms apply to the Kerala FTIR bid and extensions?

Delivery starts from the original delivery order date; if quantity increases by up to 25%, additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. The purchaser may extend delivery up to the original period during option exercise.

What about after-sales support for imported FTIR instruments in India?

Imported FTIR equipment requires an OEM or Authorized Seller with a registered Indian office to provide after-sales service. Submit an OEM authorization and documentation proving the Indian presence to ensure service and parts availability.

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