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Indian Army Department of Military Affairs Microsoft Office Procurement Pathankot Punjab 2026

Bid Publish Date

24-Jan-2026, 12:22 pm

Bid End Date

03-Feb-2026, 1:00 pm

Location

Pathankot , PUNJAB

Progress

Issue24-Jan-2026, 12:22 pm
AwardPending
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Quantity

10

Bid Type

Two Packet Bid

Tender Overview

Indian Army (Department of Military Affairs) seeks Microsoft Office software with on-site installation and licensing. The bid scope involves supply of goods with on-site deployment at Ajeya garrison defence road, Pathankot, Punjab 145001. Key terms include a mandatory pre-bid meeting and a requirement for CD distribution with a valid licence key per computer. Bidders must prepare PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation. The contract allows quantity adjustments up to 25% during or after award, with delivery timelines calculated relative to the original delivery period. GST handling is on bidders’ responsibility, with reimbursement as per actuals or applicable rates. This procurement emphasizes licensed software and in-place support during installation, with on-site commissioning and post-installation testing.

Technical Specifications & Requirements

  • On-site installation and commissioning services at unit location; authorized representatives must be deployed for installation, configuration, testing, and initial support.
  • Software shall be supplied on CD with original licence key, separate per computer.
  • Pre-bid meeting is mandatory to address technical, commercial, and compliance concerns.
  • Delivery address: Ajeya garrison, Defence Road, Pathankot, Punjab, 145001.
  • GST implications managed by bidders; reimbursement linked to actual GST or quoted rate.
  • Vendor code creation requires: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate.

Terms, Conditions & Eligibility

  • Option Clause: quantity may be increased/decreased by up to 25% during contract.
  • Scope of Supply: Bid price to include all cost components; only supply of goods.
  • Delivery/Installation: On-site at Pathankot unit; authorised installation and commissioning personnel required.
  • Pre-bid meeting mandatory; licencing/compliance clarifications to be resolved.
  • GST responsibility lies with bidder; reimbursement as per actuals or applicable rates (whichever is lower).
  • Required documents for vendor code creation: PAN, GSTIN, Cancelled Cheque, EFT Mandate.

Key Specifications

  • Software category: Microsoft Office suite with valid per-device licences

  • Delivery location: Ajeya garrison, Defence Road, Pathankot, Punjab 145001

  • Delivery terms: on-site installation and commissioning at unit location

  • Licensing: original licence key provided separately for each computer

  • GST: bidder bears GST implications; reimbursement as actuals or statutory rate

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate for vendor code

Terms & Conditions

  • Option Clause allows ±25% quantity variation with extended delivery timing formula

  • On-site delivery and commissioning included; CD with licences per computer

  • Mandatory pre-bid meeting to clarify technical/commercial/compliance aspects

  • GST responsibility lies with bidder; reimbursement capped by actuals or lower rate

Important Clauses

Payment Terms

GST handling is bidder responsibility; reimbursement as actuals or applicable lower rate; no explicit advance mentioned

Delivery Schedule

Delivery/installation to be completed starting from order date; option for quantity extension up to 25%

Penalties/Liquidated Damages

Not explicitly mentioned; delivery timeline adjustments allowed per option clause

Bidder Eligibility

  • Must participate in mandatory pre-bid meeting

  • Demonstrate ability to provide on-site installation and commissioning services

  • Provide OEM/licensing documentation and valid software licences

Documents 4

GeM-Bidding-8882051.pdf

Main Document

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by bank

5

On-approval license key for each computer

6

Pre-bid meeting attendance details

7

Software licensing documentation

8

Vendor code registration documents

Frequently Asked Questions

How to bid for the Microsoft Office tender in Pathankot?

Bidders must attend the mandatory pre-bid meeting, submit PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code. Provide per-device licensing and a CD with original licence keys. Ensure on-site installation capability and comply with GST reimbursement rules as per actuals or lower applicable rates.

What documents are required for vendor code creation in this tender?

Required documents include a copy of PAN, GSTIN, cancelled cheque, and EFT mandate certified by your bank. Also attach software licensing agreements and on-site installation capability documentation to demonstrate readiness for deployment.

What is the delivery location and installation scope for this procurement?

Delivery and on-site installation are planned at Ajeya garrison, Defence Road, Pathankot, Punjab, 145001. The vendor must deploy authorised personnel to perform installation, configuration, testing, and initial technical support at the unit location.

What are the option clause details for quantity variation?

The purchaser may increase or decrease the quantity by up to 25% at contract placement and during the currency. Additional delivery time is calculated as (increased quantity / original quantity) × original delivery period, with a 30-day minimum, subject to contract terms.

What licensing details are required with the Microsoft Office software?

Software must be supplied on CD with an original and valid licence key, separately provided for each computer. Licences should align with the per-device pricing in the bid and be supported by licensing documentation and OEM authorizations if applicable.

What are the GST considerations for this tender?

Bidders bear GST implications; reimbursement will be as per actual GST or applicable rates, whichever is lower, up to the quoted GST percentage. Bid evaluation will factor in GST compliance and net pricing.

Is pre-bid meeting mandatory for vendor participation?

Yes, the pre-bid meeting is mandatory to clarify technical, commercial, and compliance-related aspects due to concerns about software genuineness and licensing. Attendees should bring company credentials and licensing documents for verification.

What is the scope of supply for this Microsoft Office procurement?

Scope is limited to supply of goods; on-site installation and commissioning are included. The bid price must cover all cost components, including licensing per computer and distribution media (CD).

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