Nhpc Limited PA Delegate Conference System Tender Udhampur Jammu & Kashmir 2026 - 530142 System Specifications & EMD 11000
Bid Publish Date
12-Aug-2026, 8:30 pm
Bid End Date
02-Sep-2026, 3:00 pm
EMD
₹11,000
Value
₹5,30,142
Location
Progress
Tender Overview
Organization: NHPC Limited; Product/Service: PA Delegate Conference System (Conference System) for centralized messaging at the Central Store, Salal Power Station, Jyotipuram, Dist Reasi, PIN 182312. Estimated Value: ₹530,142; EMD: ₹11,000. Delivery address: Central Store, Salal Power Station. Option Clause: quantity may vary ±25% during contract; delivery period adjusts accordingly with a minimum of 30 days. No BOQ items available; GST guidance provided; OEM/MAN and mandatory certificates required.
Technical Specifications & Requirements
- Product category: PA Delegate Unit (Conference System)
- Delivery location: Central Store, Salal Power Station, Jyotipuram, Dist. Reasi - 182312, Jammu & Kashmir
- Key compliance: Malicious Code Certificate; Manufacturer Authorization; PAN, GSTIN, Cancelled Cheque; EFT Mandate
- Documentation flow: Bidder must upload undertaking of non-liquidity; GST payable as actual or applicable rate; GST handling per tender terms
- Special terms: No itemized BOQ and no explicit technical specs available in the data; bidders must align to basic conference-system capabilities and OEM compliance
- Notes: No technical standards listed; focus on contract-vehicle readiness and security/documentation readiness.
Terms, Conditions & Eligibility
- Delivery & option scope: 25% quantity flex during and after contract at contracted rates; delivery time scaled by formula with minimum 30 days
- Addresses & compliance: Installation/PI at Salal Power Station; Malicious Code Certificate required; Manufacturer Authorization mandatory where applicable
- Financials & documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate; bidder must declare non-liquidity; GST reimbursement per actuals or applicable rate, whichever is lower
- GST guidance: Bidder bears applicable GST; supplier should check GST on their own; reimbursement capped to quoted GST or actuals
- Vendor code: Upload required to create vendor code; emphasizes GST/PAN and banking details
- Warranty/Support: Not specified; ensure vendor readiness for installation and post-delivery support per contract terms
Key Specifications
-
Product/service: PA Delegate Conference System
-
Estimated value: ₹530,142
-
EMD: ₹11,000
-
Delivery address: Central Store, Salal Power Station, Jyotipuram, Dist Reasi - 182312
-
No BOQ items provided
-
Mandatory certificates: Malicious Code Certificate, Manufacturer Authorization
-
Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate
Terms & Conditions
-
qty variation up to 25% with contracted rates
-
delivery from last date of original order; minimum 30 days when extended
-
GST to be checked by bidder; reimbursement as actuals or applicable rates
-
mandatory certificates and OEM authorization required
-
vendor code creation requires PAN, GSTIN, cancelled cheque, EFT mandate
Important Clauses
Payment Terms
GST payable by bidder with reimbursement as per actuals or applicable rate; no explicit advance terms stated
Delivery Schedule
Delivery to Central Store Salal Power Station, with option-based extension calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in data; ensure bid complies with delivery timelines and performance obligations per contract terms
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Ability to provide Manufacturer Authorization / OEM certificates
-
GST registration and PAN validation with bank EFT mandate
Tender Data
Bid Details
Quantity
11
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
PA DELEGATE UNIT ( CONFERENCE SYSTEM)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
15
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
70
Delivery Locations
1
Delivery Cities
Reasi
Delivery Pincodes
182312
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Gayatri Kumari | 182312,Administrative Building-II, Salal Power station colony, Jyotipuram, Distt. Reasi, J&K | Reasi | Jammu And Kashmir | 182312 | 11 | 70 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-9731151.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
PAN Card copy
GSTIN copy
Cancelled Cheque copy
EFT Mandate certified by Bank
Vendor Code Creation undertaking
Malicious Code Certificate
Manufacturer Authorization / OEM certificate
GST and Tax documents if applicable
Any compliance certificates proving non-liquidity status
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the PA Delegate Conference System tender in Udhampur
Bidders must meet eligibility criteria: no liquidation, provide Manufacturer Authorization, and submit PAN, GSTIN, Cancelled Cheque, EFT Mandate. Include Malicious Code Certificate and GST computations. Ensure delivery to Central Store Salal Power Station and comply with the 25% quantity option. The EMD is ₹11,000 and the estimated contract value is ₹530,142.
What documents are required for NHPC conference system procurement in Jammu & Kashmir
Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, Manufacturer Authorization, Malicious Code Certificate, and vendor code creation undertaking. Provide GST tax status and any non-liquidity declaration. Ensure project-specific documents align with central store delivery at Salal Power Station, Jyotipuram.
What are the delivery terms for the NHPC conference system contract in Reasi
Delivery starts after the original delivery order date; if quantities increase, extended time is calculated as (increased ÷ original) × original period, with a minimum of 30 days. The purchaser may extend up to 25% more quantity during currency at the contracted rate.
What is the EMD amount and its payment terms for this NHPC tender
EMD stands at ₹11,000. Payment terms for EMD are not explicitly detailed; bidders should follow standard NHPC practice and ensure EMD submission with bid, via the specified payment method in tender docs.
Are there any technical standards or certifications required for NHPC procurement
Mandatory certificates include Malicious Code Certificate and Manufacturer Authorization. No explicit IS/ISO standards are provided in the data; bidders must ensure OEM compliance and software integrity certificates, plus GST/PAN documentation.
What is the delivery location for the NHPC conference system bid in Jammu & Kashmir
Delivery/installation is at Central Store, Salal Power Station, Jyotipuram, Dist Reasi, PIN 182312, Jammu & Kashmir. Bidders must ensure packaging and handover meet central store requirements and installation readiness if included.
What is the estimated contract value for the NHPC conference system tender
The estimated contract value is ₹530,142. The bid should reflect this scale, with EMD of ₹11,000 and adherence to the option clause allowing ±25% quantity changes at the contracted rate.
What documents prove bidder non-liquidity for NHPC procurement
Submit a formal undertaking confirming no liquidation or insolvency proceedings. Include company financial statements to support fiscal stability and ensure GST/PAN alignment for vendor registration.