Indian Army Department of Military Affairs Fuel System Spare Parts Tender 2026 in India with Quantity Variation Clause

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for a spare parts procurement suite covering multiple engine and vehicle components (e.g., fuel filters, alternator belts, gaskets, clutch kits, switches, universal joints, water outlets, brakes, IAC motors, valves, pumps, knuckle bushes, thermostats). Although exact start/end dates and itemized quantities are not disclosed, the BOQ lists 15 items with implied automotive/army use. A notable differentiator is the explicit Option Clause allowing a +/- 25% quantity variation during/after award, with scaled delivery time calculated from the original delivery period and minimum 30 days. This indicates flexible volume handling and staged delivery potential. The procurement context centers on maintaining or repairing military vehicles, with emphasis on spare parts compatibility and delivery agility. Unique aspects include the bidder’s need to accommodate dynamic order quantities at contracted rates.

Technical Specifications & Requirements

• 15 BOQ items across engine and vehicle spares (e.g., assy fuel filter, alternator belt, gasket cyl head water outlet, clutch rep kit, clutch switch, joint assy universal, cyl head gasket, alternator, isolator switch, brake pad, IAC Motor, solenoid valve assy, feed pump assy, knuckle bush frt, Thermostate).
• No formal technical specs provided in the data; bidders should assume OEM-compatible, standard military-grade automotive spares and verify with purchase terms.
• The terms indicate a flexible quantity regime and extended delivery considerations aligned to the option clause.
• Emphasis on timely delivery within contracted rates and alignment to 25% quantity adjustments.

Terms, Conditions & Eligibility

• EMD/guarantee details not specified in the provided terms; bidders should prepare standard security deposit as per GEM portal guidelines.
• Option Clause allows ±25% quantity variation during contract and currency, with delivery period recalculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
• Delivery schedule tied to original delivery order dates; extended time computed from extended period.
• Compliance required with the bidder’s ability to adjust to variable orders at contracted rates. Documentation and OEM/brand alignment to be confirmed during bid submission.