Panchkula Metropolitan Development Authority AIO PC & MFP Tender Haryana 2026 ISO 9001 OEM MAf 3-year Warranty
Panchkula Metropolitan Development Authority
PANCHKULA, HARYANA
Posted:
3 April 2026
Closed:
13 April 2026
GEM
GEM
Gujarat Panchayats & Rural Housing Department Mahesana MFP Printer Procurement 2026 ISO 24734 Compliance 2D
Progress
Issue04-Jul-2026, 3:40 pm
AwardPending
Quantity
22
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The Gujarat Panchayats And Rural Housing Department invites bids for A4 and Legal Size Multifunction Printer (MFP) and an All-in-One PC (V2) in Mahesana, Gujarat. Estimated value is not disclosed; EMD is ₹39,000. The procurement location is Mahesana, Gujarat 382165. Bid scope includes printing capability, duplexing, and connectivity features aligned to government procurement standards. A key differentiator is the inclusion of on-site and extended warranty terms, plus option-based quantity adjustments up to 25% during and after contract. This tender targets government offices requiring reliable, certified MFPs and integrated PC solutions.
Technical Specifications & Requirements
- Category: A4 and Legal Size Multifunction Printer (MFP); All-in-One PC (V2)
- Printing tech & performance: Laser/LED or Inkjet MFPs with ISO/IEC 24734 minimum print speeds for A4 (mono/color) and duplexing capabilities; on-site warranty and option for extended warranty
- Document handling & connectivity: Original document feeder, multiple paper trays, standard connectivity options (USB/Network), and on-board operating system with factory preloads certified for government use
- Hardware specs to capture: Processor details, RAM (GB), storage (GB), display size, I/O ports, memory type, and on-site warranty duration; on-site support contact/ESC matrix requirement
- Other attributes: Auto duplex printing, scanning and copying features, and device stand; compliance with standard certifications as detailed in tender terms
Terms, Conditions & Eligibility
- EMD: ₹39,000 (DD or equivalent); submission with bid, plus hardcopy within 5 days of bid opening
- Quantity option: Purchaser may increase/decrease quantity by up to 25% at contract delivery; extended delivery period logic applies with minimum 30 days
- Delivery & support: Escalation matrix required for service; delivery period tied to last delivery order date; bidder must provide service support details
- Documentation: GST, PAN, experience certificates, financial statements, EMD proof, technical compliance certificates, OEM authorizations; upload DD proof with bid
- Warranty: On-site warranty; extended warranty option available; penalties/LD not specified in ATC but implied by delivery extension clause
Key Specifications
-
A4 and Legal Size Multifunction Printer (MFP) and All-in-One PC (V2) procurement
-
ISO/IEC 24734 performance data required (A4 Mono/Color and duplex)
-
Auto duplex printing/copying
-
Original document feeder and multiple main paper trays
-
USB and Network connectivity
-
On-site warranty with option for extended warranty
-
Factory preloaded OS certified for government use
-
RAM, storage, and processor details to be specified by OEM
Terms & Conditions
-
Quantity adjustment up to 25% at contract and during currency; delivery timelines linked to last order date with minimum 30 days
-
EMD of ₹39,000; DD acceptable; hardcopy delivered within 5 days of bid end/opening
-
Service escalation matrix required; OEM authorizations and technical bid documents must be submitted
Important Clauses
Payment Terms
EMD to be submitted as ₹39,000 via DD; payment terms not explicitly stated in ATC; ensure EMD proof and DD details with bid
Delivery Schedule
Delivery period is calculated from last date of original delivery order; option quantities extend delivery period with minimum 30 days
Penalties/Liquidated Damages
LD not explicitly defined in ATC; penalties may apply per contract terms for delayed delivery or non-compliance
Bidder Eligibility
-
Experience in supplying government-grade printing devices or MFPs
-
GST registration and valid PAN
-
Financial stability with audited statements
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2) , All in One PC (V2) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Mahesana
Delivery Pincodes
384315
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mehulkumar Mohanbhai Patel | 384315,Taluka Devlopment Office, Station Road, Visnagar, 384315 | Mahesana | Gujarat | 384315 | 7 | 30 | - |
Authority Records
PANCHAYATS AND RURAL HOUSING DEPARTMENT
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GeM Registration
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Documents 5
GeM-Bidding-9550350.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable |
| General Product Information | Printing Technology | Electrophotography/Xerography (Laser/LED) |
| General Product Information | Type of Printing | Monochrome (Black), Colour Or higher |
| General Product Information | Availability of Fax | No |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 1, 2, 3, 4 Or higher |
| Connectivity and Reliability | Connectivity | USB Port, Ethernet Port, Wi-Fi |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 1, 2, 3, 4 Or higher |
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Required Documents
1
GST registration certificate
2
PAN card
3
Audited financial statements
4
Experience certificates for similar projects
5
EMD submission proof (₹39,000) via DD or online
6
OEM authorization certificate
7
Technical compliance certificates
8
Escalation Matrix for service support
9
Proof of hardcopy delivery within 5 days of bid end/opening
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the MFP and All-in-One PC tender in Mahesana Gujarat 2026?
Bidders must submit EMD ₹39,000 via DD, provide GST, PAN, financials, OEM authorization, and technical compliance certificates; upload scanned DD proof with bid and deliver hard copy within 5 days of bid end/opening. Ensure ISO/IEC 24734 performance data and on-site warranty terms are met.
What documents are required for the Gujarat MFP procurement bid 2026?
Required documents include GST certificate, PAN card, audited financial statements, experience certificates, EMD proof (₹39,000), OEM authorization, technical bid documents, and Escalation Matrix; upload scans with bid and submit hard copies within 5 days post bid opening.
What are the technical specifications for ISI compliant MFP in this tender?
The tender requests A4/Legal size MFP with ISO/IEC 24734 performance data, auto duplexing, document feeder, multiple paper trays, USB/network connectivity, and factory preloaded OS with certification; warranty must cover on-site service and optional extended warranty.
What is the EMD amount and submission method for Gujarat tender 2026?
EMD amount is ₹39,000. It can be submitted via Demand Draft payable to Taluka Development Officer, Visnagar; scanned DD proof must accompany the bid and the hardcopy delivered within 5 days after bid end/opening.
What is the delivery extension policy for quantity changes under this tender?
The purchaser may increase/decrease quantity up to 25%; delivery period extends based on the (increased quantity/original quantity) × original delivery period, with a minimum of 30 days; extensions may apply through the option clause.
What warranty terms are expected for the MFP and All-in-One PC bid in Gujarat?
Bidder must offer on-site warranty and may propose extended warranty; terms should align with government procurement expectations and be clearly stated in the bid; ensure support contact details and escalation matrix are provided.
What connectivity features must the MFP hardware support in this Gujarat tender?
Required connectivity includes USB and Network options; device must support scanning/copying with auto duplex capability; display and OS preloads should meet government certification requirements.
What is the scope of the BOQ for this tender in Mahesana?
No BOQ items are listed; the tender scope centers on procurement of A4/Legal Size MFP and All-in-One PC (V2) with specified performance metrics, warranty, and deployment in Panchayats and Rural Housing Department.
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Documents 5
GeM-Bidding-9550350.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS