GEM

Rajkot District Panchayat Octagonal Pole with Single/Double Arm Brackets Tender Gujarat 2025

Bid Publish Date

21-Nov-2025, 4:45 pm

Bid End Date

02-Dec-2025, 5:00 pm

Bid Opening Date

02-Dec-2025, 5:30 pm

Location

RAJKOT , GUJARAT

Progress

Issue21-Nov-2025, 4:45 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5

Bid Type

Two Packet Bid

Key Highlights

  • • Up to 25% quantity variation allowed during contract execution under the option clause
  • • Turnkey scope: Supply, Installation, Testing, Commissioning, Training and statutory clearances
  • • Must have or establish a Functional Service Centre in Gujarat within 30 days of award
  • • Dedicated toll-free service line and formal escalation matrix required
  • • 2-year OEM warranty from final acceptance or after installation/commissioning
  • • OEM warranty certificates must be provided at delivery
  • • Escalation/SLA driven service delivery with timely defect rectification
  • • No BOQ items available; tender focuses on poles and bracket assemblies with service commitments

Categories 3

FITMENT HARDWARE AND FASTENERS VENETIAN BLIND

Tender Overview

Rajkot District Panchayat invites bids for the procurement of Octagonal Pole with Single Arm or Double Arm Brackets (V2) (Q3) in Rajkot, Gujarat 360001. The scope includes Supply, Installation, Testing, Commissioning, training of operators, and obtaining statutory clearances where required. The tender enforces an option clause allowing up to 25% quantity variation during contract execution. A minimum extension time formula applies: (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days. The contract requires bidders to establish a functional service center if not present, within 30 days of award, or evidence of existing centers across consignees' locations.

  • Estimated value and start/end dates are not specified in the data provided.
  • The scope emphasizes turnkey delivery including training and regulatory compliance.
  • Unique aspect: strict service-support commitments and a clearly defined option-based quantity adjustments during the contract lifecycle.

Technical Specifications & Requirements

  • Product category: Octagonal Pole with Single Arm or Double Arm Brackets (V2) (Q3)
  • Procurement scope includes Supply, Installation, Testing, Commissioning (SIC) and Training of operators
  • Service requirements: Functional Service Centre in-state; dedicated toll-free service line; complete escalation matrix
  • Warranty: 2 years from final acceptance or completion of installation, with OEM warranty certificates required at delivery
  • Service personnel: adequate deployment for warranty servicing per SLA; access to timely rectification of defects
  • Option clause details: quantity adjustments up to 25% of bid/contract quantity; extension logic includes minimum 30 days

Terms, Conditions & Eligibility

  • EMD and exact financial terms are not specified in the data; bidders must comply with standard EMD requirements per tender terms
  • Delivery timeline is linked to the original delivery period, with the option to extend as defined; specific dates are not provided
  • Training, statutory clearances, and post-delivery support are mandatory components of the scope
  • Required post-award action: establish a functional service centre (if not present) within 30 days; payment linked to documentary evidence of service capability
  • Warranty: 2 years on equipment; OEM warranty certificates to be submitted at delivery; dedicated service staff and support SLA are expected
  • The tender emphasizes local/state presence for service and escalation processes

Key Specifications

  • Product: Octagonal Pole with Single Arm or Double Arm Brackets (V2) (Q3)

  • Delivery scope: Supply, Installation, Testing, Commissioning, and Operator Training

  • Warranty: 2 years from final acceptance or post-installation; OEM certificate required

  • Service requirements: dedicated toll-free line; escalation matrix; in-state service center

  • Option clause: quantity variation up to 25%; delivery extension formula with minimum 30 days

  • No fixed BOQ items; emphasis on turnkey deployment and post-warranty support

Terms & Conditions

  • Option Clause allows up to 25% quantity variation during contract

  • Turnkey scope requires SIC and operator training

  • Service centre in-state within 30 days and dedicated support channels required

Important Clauses

Payment Terms

Payment linked to delivery milestones; not specified in data; standard tender terms apply with EMD

Delivery Schedule

Delivery period tied to original delivery period; extended time computed as (additional quantity/original quantity) × original period, min 30 days

Penalties/Liquidated Damages

Not explicitly specified; SLA-based service commitments and timely rectification implied

Bidder Eligibility

  • Experience in supply and installation of poles/brackets or similar electrical/telecom infrastructure

  • Demonstrated ability to establish or operate a service center in Gujarat within 30 days of award

  • Financial capacity to meet EMD requirements and sustain SIC operations

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Closed: 6 November 2025
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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar pole/bracket supply and installation

4

Financial statements or solvency proof

5

EMD submission document (as per tender terms)

6

Technical bid documents confirming capability for SIC (Supply, Installation, Testing, Commissioning)

7

OEM authorization certificate(s) for manufacturer/brand

8

Evidence of functional service centre in Gujarat or plan to establish within 30 days

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the octagonal pole brackets tender in Rajkot Gujarat 2025

To participate, ensure you meet eligibility with prior similar supply/installation experience, establish a Gujarat service centre within 30 days if not already existing, submit OEM authorizations, provide OEM warranties, and attach EMD documentation. The scope includes SIC and operator training plus statutory clearances.

What documents are required for the Rajkot pole brackets procurement bid in Gujarat

Submit GST and PAN, experience certificates for similar projects, financial statements, EMD submission, technical bid detailing SIC capability, OEM authorization, and evidence of a Service Centre in Gujarat or a plan to establish within 30 days of award.

What are the technical requirements for Octagonal Pole with Arm Brackets V2

Product scope covers supply, installation, testing, commissioning, and operator training; 2-year OEM warranty; dedicated service line and escalation matrix; no fixed BOQ items; quantity can vary by 25% under option clause; delivery extensions require minimum 30 days.

What are the payment terms and EMD for this procurement in Rajkot

EMD details are not specified in the data; bidders must comply with standard EMD terms per tender. Payment terms align with delivery milestones and warranty fulfilment; ensure documentary evidence of service capability is provided before payment release.

How to ensure service support meets the 2-year warranty requirement in Gujarat

You must deploy adequate service personnel for timely servicing per SLA, provide a dedicated toll-free service line, establish or prove a functional service centre in Gujarat, and submit OEM warranty certificates at delivery for warranty validation.

When can quantity variations be exercised under the option clause

Quantities may vary up to 25% of bid quantity at contract placement; during the currency, up to 25% at contracted rates. Additional time equals (additional/original) × original period, minimum 30 days.

What is required for statutory clearances in this pole brackets tender

Scope includes statutory clearances if required; bidders must obtain relevant approvals and document them during delivery/installation; ensure compliance as part of SIC and training deliverables.

Is there a BOQ for this procurement in Rajkot district?

No BOQ items are listed in the provided data; the tender emphasizes turnkey delivery of poles and brackets with installation, testing, commissioning, and training components.

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