GEM

Office Of DG R&D (R & D) Toner Cartridges Tender Nagpur Maharashtra 2025 ISI/BIS Standards

Posted

30 Oct 2025, 05:28 pm

Deadline

10 Nov 2025, 05:00 pm

Location

NAGPUR , MAHARASHTRA

Progress

Issue30 Oct 2025, 05:28 pm
AwardPending
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Quantity

42

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM authorization required for distributors
  • • Data Sheet matching mandatory; mismatch leads to rejection
  • • 3 years govt/PSU supply experience required
  • • Up to 25% quantity variation permitted at contract placement
  • • Extended delivery time calculation with minimum 30 days
  • • GST handling: bidder bears GST; reimbursements as per actuals
  • • Turnover evidence: last 3 years average turnover, per bid
  • • Delivery of goods only; no installation service implied

Tender Overview

The Office Of Dg R & D (r & M) in Nagpur, Maharashtra invites bids for the supply of generic toner and printer consumables. The procurement covers replacement cartridges and related consumables suitable for various printer/ multifunction machines, with minimum yield requirements likely tied to standard cartridge classes and OEM model compatibility. The scope emphasizes supply-only delivery terms and expects bidders to provide data sheets and OEM authorizations. A key differentiator is the option clause allowing quantity fluctuations up to 25% and extended delivery periods with price stability at contracted rates. The bid emphasizes vendor financial health and ongoing GST considerations, with a focus on compliance, data-sheet alignment, and demonstrated experience in central/state government supply. Unique aspects include data-sheet verification, manufacturer authorization for authorized distributors, and the need for three-year turnover evidence. This tender targets suppliers of generic printer consumables to satisfy DRDO-related needs in Nagpur.

Technical Specifications & Requirements

  • Product Class of Cartridge, Printer/Multifunction Machines Brand, and Type of Cartridge/Consumable must align with offered items
  • Minimum Yield (pages) for replacement cartridges to meet standard performance expectations
  • Color of Ink/Toner and OEM model compatibility must be clearly specified on the data sheet
  • Model Numbers for OEM printers and cartridges should be provided with performance metrics
  • Data Sheet mismatch risks rejection; provide Data Sheet of product(s) with bid
  • OEM Authorization required for distributors; submit authorization details
  • Delivery, scope, and GST terms are governed by Buyer Added Terms to ensure compliance and traceability

Terms, Conditions & Eligibility

  • EMD/Performance guarantees are enforced as per Buyer Added Terms; bidders must demonstrate financial solvency and absence of liquidation
  • Experience criteria require 3 years of regular supply to Central/State Govt organizations or PSUs, with relevant contracts
  • Turnover: minimum average annual turnover over the last three years aligned to bid document; provide financial statements
  • GST considerations: bidder bears GST liability; GST reimbursement follows actuals or applicable rates
  • Data Sheet alignment: ensure product data sheet matches technical parameters to avoid rejection
  • Manufacturer authorization from OEMs or authorized service providers must be submitted
  • Scope of supply is goods-only; no installation services required, per terms

Key Specifications

  • Product category: Toner/Ink Cartridges/Consumables

  • Printer/Machine brand compatibility and cartridge type

  • Color of ink/toner and model numbers of OEM devices

  • Minimum yield (pages) for replacement cartridges

  • OEM authorization requirement for distributors

  • Data sheet alignment and technical parameter verification

  • Scope: supply of goods only; no installation

Terms & Conditions

  • 25% quantity variation right with contract-based pricing

  • 3 years govt/PSU supply experience required

  • Data Sheet alignment with product specifications mandatory

  • GST handling to bidder; reimbursement per actuals

  • OEM manufacturer authorization must be provided

Important Clauses

Payment Terms

GST and payment as per bidder terms; no explicit advance; payments aligned to delivery

Delivery Schedule

Delivery period extended based on option clause; minimum 30 days for additional time

Penalties/Liquidated Damages

LD provisions per contract terms for delayed delivery; specific rates not disclosed

Bidder Eligibility

  • 3 years govt/PSU supply experience with contracts

  • Valid GST registration and PAN card

  • OEM authorization for supplied cartridge brands

Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HP LaserJet Pro 3004dn, HP LaserJet Pro MFP 3104fdn
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP 146A Blk LaserJet Toner Cartridge-W1460A
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing prior govt/PSU supplies (3 years)

4

Financial statements for last 3 years to prove turnover

5

EMD document or undertaking as per bid terms

6

Data Sheet of offered products uploaded with bid

7

Manufacturer Authorization/OEM distributor authorization

8

Technical bid documents showing compliance with data sheet

Frequently Asked Questions

How to bid for Nagpur toner cartridges tender in 2025?

To bid, submit GST, PAN, three-year govt/PSU supply experience, and three-year turnover documents, plus Data Sheet and OEM authorization. Ensure data sheet matches cartridge type, color, yield, and printer model numbers; include EMD as per terms and confirm GST handling. Delivery terms follow the 25% quantity option clause.

What documents are required for DRDO Nagpur consumables bid?

Required documents include GST certificate, PAN, experience contracts for 3 years, financial statements showing turnover, EMD, Data Sheet of offered products, OEM authorization, and technical bid with compliance to data sheet and model numbers.

What are the technical specifications for generic cartridges in this tender?

The tender requires explicit data sheets covering product class, printer brand compatibility, cartridge type, ink/toner color, OEM model numbers, and minimum page yield. Data Sheet mismatch risks bid rejection; ensure alignment with IS/industry standards and supplier model numbers.

What is the delivery extension rule for quantity variations?

The purchaser may increase quantity up to 25% at contract placement and during currency. Additional delivery time is calculated as (Increase quantity / Original quantity) × Original delivery period, with a 30-day minimum, subject to contract terms.

Are there any OEM authorization requirements for bidders?

Yes. Bidders must submit Manufacturer Authorization or OEM distributor authorization detailing name, designation, address, email, and phone number for the offered cartridge brands, ensuring supply chain legitimacy.

What is the scope of supply for this DRDO procurement?

Scope is limited to supply of goods (toner/ink cartridges and consumables). No installation or after-sales service is specified; compliance with data sheet and GST terms remains essential for bid acceptance.

How is GST handled for this Nagpur procurement?

Bidders bear the GST liability; reimbursement is based on actuals or applicable rates, whichever is lower, as per bid terms and GST rules; ensure correct GST percentage on the quote.

What constitutes acceptable turnover evidence for eligibility?

Provide audited financial statements showing the minimum average annual turnover over the last three financial years ending 31 March of the previous year, as required in the bid document.

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