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Madhya Pradesh Postal Circle Department Of Posts Correspondence Envelopes (V3) IS 13892 Tender 2026

Bid Publish Date

11-Jun-2026, 10:57 am

Bid End Date

22-Jun-2026, 11:00 am

Location

BHOPAL , MADHYA PRADESH
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Progress

Issue11-Jun-2026, 10:57 am
AwardPending
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Quantity

40000

Bid Type

Two Packet Bid

Key Highlights

  • • IS 13892 (Q4) compliance for all Correspondence Envelopes (V3)
  • • Rakhi envelope sale/return clause after two months, supplier bears collection cost
  • • Advance samples: 3 samples within 5 days; buyer approval within 7 days
  • • Experience criterion: 3 years govt/PSU supply of similar products
  • • 20-25% quantity variation rights during contract and currency of contract
  • • Delivery timelines linked to original delivery period; extension rules specified
  • • No BOQ items; Rakhi design/printing finalized after contract order
  • • Bidders must submit required certificates and documentation per terms

Tender Overview

Organization: Madhya Pradesh Postal Circle Department Of Posts. Procurement: Correspondence Envelopes (V3) conforming to IS 13892 (Q4). Location: Bhopal, Madhya Pradesh; postal supply to government networks. Estimated value & EMD: not disclosed in the tender. Quantity flexibility: up to 25% increase/decrease at contract award and during currency per option clause. Unique aspect: Rakhi envelopes with return-on-unsold terms after two months; advance samples required for bulk production. This tender targets suppliers with prior govt supply experience and IS 13892 compatibility; Rakhi design and printing finalized post contract.

Technical Specifications & Requirements

  • Envelope type: Correspondence Envelopes (V3) designed to IS 13892 (Q4).
  • Dimensions: not specified in the available data; ensure IS 13892 (Q4) dimensional compliance.
  • Colour & Window: color and window features are not detailed in the data; bidders should verify on submission.
  • Sealing flap: specification not provided; confirm sealing mechanism per IS 13892 (Q4).
  • BOQ: No items listed; sample requirement: submit 3 advance samples within 5 days of award; buyer to approve or specify modifications within 7 days.
  • Special clauses: Rakhi envelopes to be returned if unsold after two months; collection at Postal Stores Depot, Bhopal (462027) at supplier’s cost.
  • Brand/standards: must align with IS 13892 (Q4); ensure documentation demonstrates compliance.

Terms, Conditions & Eligibility

  • EMD / security: amount not disclosed in this data; submit per bid document.
  • Experience criteria: bidder or OEM must have supplied same/similar category products to central/state govt or PSU for at least 3 years prior to bid opening; provide contract copies showing annual quantity.
  • Delivery & schedule: delivery window and extended durations governed by option clause; minimum delivery adjustments apply when quantity changes occur.
  • Payment terms: not specified in the data; verify terms in contract documents.
  • Documents: ensure submission of GST, PAN, experience certificates, and OEM authorizations as applicable; non-submission risks rejection.
  • Special ATCs: Rakhi envelope return policy; advance sample approval process; on-time collection responsibilities.

Key Specifications

    • Product/service: Correspondence Envelopes (V3) conforming to IS 13892 (Q4)
    • Key requirement: design and printing for Rakhi envelopes with return clause
    • Sampling: submit 3 samples within 5 days of award; buyer approval within 7 days
    • Delivery flexibility: aggregate quantity may vary up to 25% during contract
    • Special clause: Rakhi envelopes unsold after two months to be returned at supplier cost

Terms & Conditions

  • Option to adjust quantity by up to 25% during and after award

  • 3 years govt/PSU supply experience required for bidder or OEM

  • Advance sample approval necessary prior to bulk production

Important Clauses

Payment Terms

Payment terms not disclosed in data; verify in bid documents and contract

Delivery Schedule

Delivery period anchored to original delivery order; extended time via option clause with minimum 30 days unless original period shorter

Penalties/Liquidated Damages

Not specified in provided data; check tender terms for LD/penalties

Bidder Eligibility

  • Regular govt/PSU supply of similar envelopes for 3 years

  • Demonstrated capability to handle Rakhi envelope design/printing (if awarded)

  • Compliance with IS 13892 (Q4) and related documentation

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Correspondence Envelopes (V3) Conforming to IS 13892 (Q4)

Authority Records

MINISTRY OF COMMUNICATIONSPOSTS DEPARTMENT

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Documents 4

GeM-Bidding-9432026.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
STANDARDS Type of Envelope Type 2 - Banker shape envelope
STANDARDS Dimensions of the Envelope (Size Symbol) (In mm) 110 x 220 (DL)
STANDARDS Colour of the Envelope Light Green
STANDARDS Window on Envelope Without Window
STANDARDS Sealing Flap Gummed

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates of prior govt/PSU supply

4

Financial statements (as applicable)

5

EMD/Security deposit documents (as applicable per tender)

6

Technical bid documents showing IS 13892 (Q4) compliance

7

OEM authorizations or reseller agreements (as applicable)

8

Advance sample submissions and anyAtc/corrigendum certificates

Frequently Asked Questions

How to bid for IS 13892 envelope tender in MP Postal Circle 2026

Bidders should confirm IS 13892 (Q4) compliance, submit GST, PAN, 3 years govt/PSU supply evidence, and OEM authorizations. Include 3 advance samples within 5 days of award, with buyer approval within 7 days. Ensure documentation aligns with Rakhi envelope return clause and option quantity adjustments.

What documents are required for MP Postal envelope procurement

Submit GST certificate, PAN, experience contracts showing 3+ years govt supply, financial statements, EMD/Security as applicable, technical compliance certificates, OEM authorizations, and advance sample submissions. Ensure all certificates match tender ATCs and corrigenda.

What are the Rakhi envelope special terms in this tender

Rakhi envelopes unsold after two months must be returned to the supplier at their cost; collection point is Postal Stores Depot, Bhopal 462027. Printing/design finalized after contract; advance samples required for approval with potential modifications documented within 7 days.

What is the quantity variation allowed in this procurement

The purchaser may increase/decrease quantity up to 25% at the time of contract placement and during currency at contracted rates. If extended, delivery time adjusts using the formula: (Extra quantity / Original quantity) × Original delivery period, minimum 30 days.

What standards govern the enveloped product in this tender

Envelopes must comply with IS 13892 (Q4); ensure type, dimensions, colour, window, and sealing flap specifications align with the standard and tender ATCs; verify exact measurements during the sampling phase.

When is advance sample approval required for this bid

Within 5 days of contract award, submit 3 advance samples; buyer will approve or provide a modification list within 7 days of receipt; bulk production proceeds only after approval.

What are the eligibility criteria for bidders in MP envelope tender

Bidders must demonstrate 3 years of govt/PSU supply of similar envelopes, provide contract copies for each year, and show capacity to meet Rakhi envelope requirements plus IS 13892 (Q4) compliance documentation.

What information is needed for delivery and payment terms

Delivery terms align with the original delivery order and option-based extensions; payment terms require confirmation in the bid documents. Ensure delivery timelines meet IS 13892 (Q4) standards and Rakhi packaging requirements.

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