GEM

Indian Army Department Of Military Affairs Tender for Mechanical Spare Parts (Bolt, Clutch, Pump, Valve) 2025

Q: When can quantity variations occur for this Army tender?

The purchaser may increase or decrease quantity up to **25%** of bid quantity at contract placement and during the currency. Delivery time will be recalculated using the specified formula with a minimum of 30 days for added quantity.

Q: What is the warranty requirement for supplied goods?

A **1-year warranty** from final acceptance or after installation/commissioning is required. OEM warranty certificates must be submitted at delivery, and the seller must guarantee rectification of breakdown during the warranty period.

Q: What is the estimated value and how does it affect bidding?

Estimated value is **₹148,450**. This indicates a relatively small-scale purchase; bidders should prepare competitive pricing, ensure ISO 9001 compliance, and confirm ability to scale up to 25% quantity variation if required.

Posted

25 Oct 2025, 01:59 pm

Deadline

04 Nov 2025, 02:00 pm

Value

₹1,48,450

Location

KAPURTHALA , PUNJAB

Progress

Issue25 Oct 2025, 01:59 pm

AwardPending

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Quantity

Categories 13

BATTERY FLUID MECHANICS EQUIPMENT VALVE PARTS AND ACCESSORIES SLIDER VALVES VEHICLE ACCESSORIES AND COMPONENT BAG VALVE MAGNET VALVE PNEUMATIC VALVES BOOSTER SOLENOID VALVES SPHERICAL BEARING COUNTER

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for the supply of multiple mechanical spare parts including BOLT, BATTERY CUT OFF SWITCH, REVOLUTION COUNTER, BALL JOINT, FEED PUMP ASSY, MAIN CYLINDER DIA, PROTECTIVE BAG, CONTROL VALVE, RETAINER VALVE, SPRING and CLUTCH BOOSTER. Estimated value is ₹148,450 with delivery terms aligned to the option clause that may adjust quantity by up to 25% during or after the contract period. Goods-only scope applies, with emphasis on post-sale service capability within INDIA and OEM support. The bid requires ISO 9001 certification for the bidder or OEM. The warranty is for 1 year from final acceptance or post-installation. This tender emphasizes on-country service coverage and documented after-sales support.

Technical Specifications & Requirements

Product categories: mechanical spares listed in the BOQ (10 items total) including clamp/valve components, pumps, cylinders, and protective bags
Standards/Certifications: ISO 9001 certification required; OEM warranty certificates to be submitted at delivery; installation/commissioning and maintenance service capability in INDIA
Warranty/Support: 1 year warranty; post-warranty service network with service centres near consignee destinations; OEM authorization and service documents
Delivery/Scope: scope limited to supply of goods; delivery schedule governed by option clause; total items and exact quantities not specified in BOQ; ensure readiness for rapid deployment to consignees
Documentation: OEM authorization, installation/training plans, and service references as part of bid

Terms, Conditions & Eligibility

Quantity adjustments: up to 25% increase/decrease; delivery timeline adjusts proportionally with a minimum of 30 days
EMD: not specified in data; ensure readiness to submit per standard practices
Payment terms: not specified directly; ensure adherence to government procurement payment norms
Warranty: 1 year warranty from final acceptance; OEM warranty certificates required at delivery; on-site service within INDIA
Compliance: ISO 9001 certification; well-established installation, commissioning, training, troubleshooting and maintenance network; delivery to consignees with service centres nearby

Key Specifications

Product/service names: N/A (BOQ lists 10 mechanical spare items)
Quantities: Not disclosed in BOQ; quantity adjustment up to 25% allowed
EMD/Value: Estimated value ₹148,450; EMD not stated in provided data
Experience: Demonstrated capability to supply mechanical spares with ISO 9001
Quality/Compliance: ISO 9001 certification; OEM warranty documentation
Delivery: Delivery window subject to option clause; minimum 30 days for added quantity

Terms & Conditions

Option clause allows ±25% quantity variation at contract placement and during currency
Scope is for supply of goods only; installation/training may be extra if included
ISO 9001 certification required; OEM warranty certificates due at delivery

Important Clauses

Payment Terms

Not explicitly stated; bidders should anticipate standard government terms and ensure compliance with delivery and invoicing schedules aligned to supplier performance

Delivery Schedule

Delivery timeline linked to last date of original delivery order; extended time calculated as (increased quantity / original quantity) × original delivery period with a minimum 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should prepare for standard LD clauses typical to government procurements

Bidder Eligibility

ISO 9001 certification for bidder or OEM
Evidence of OEM authorization and after-sales network in INDIA
Experience in supplying mechanical spare parts to government or defense-related entities

Bill of Quantities (BOQ) 10 Items

Item #	Title	Description	Quantity	Unit	Consignee	Delivery (Days)
1	BOLT	BOLT	10	nos	243awc@wkspoffr	15
2	BATTERY CUT OFF SWITCH	BATTERY CUT OFF SWITCH	3	nos	243awc@wkspoffr	15
3	REVOLUTION COUNTER	REVOLUTION COUNTER	1	nos	243awc@wkspoffr	15
4	BALL JOINT	BALL JOINT	5	nos	243awc@wkspoffr	15
5	FEED PUMP ASSY	FEED PUMP ASSY	4	nos	243awc@wkspoffr	15
6	MAIN CYLINDER DIA	MAIN CYLINDER DIA	3	nos	243awc@wkspoffr	15
7	PROTECTIVE BAG	PROTECTIVE BAG	4	nos	243awc@wkspoffr	15
8	CONTROL VALVE	CONTROL VALVE	5	nos	243awc@wkspoffr	15
9	RETAINER VALVE SPRING	RETAINER VALVE SPRING	3	nos	243awc@wkspoffr	15
10	CLUTCH BOOSTER	CLUTCH BOOSTER	2	nos	243awc@wkspoffr	15

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Required Documents

GST Registration certificate

PAN card

Experience certificates for similar supply of mechanical spares

Financial statements for the preceding financial year

EMD/Security deposit documents (as per standard government terms)

Technical bid documents showing ISO 9001 certification

OEM authorization letter (if bidding as an OEM or authorized dealer)

Dealer/distributor certificates and service network details

Installation/commissioning plan and after-sales service commitments

Warranty certificates or OEM warranty proof

Frequently Asked Questions

How to bid for Indian Army mechanical spares tender in 2025?

Bidders must meet ISO 9001 certification, provide OEM authorization, and submit service network details within INDIA. Prepare installation/training plans and warranty documentation; supply goods only with possible quantity adjustments up to 25%. Ensure compliance with standard GST/PAN/EMD documentation and supplier performance proofs.

What documents are required for Army spares tender submission in 2025?

Submit GST certificate, PAN card, recent financial statements, prior experience certificates for mechanical spares, OEM authorization, ISO 9001 certificate, installation/ commissioning plan, and warranty certificates. Include service center details and any OEM warranty proof at the time of delivery.

What standards must be met for the army spares bid 2025?

The bid requires ISO 9001 certification for bidder or OEM; OEM warranty certificates must be provided; after-sales service network within INDIA, installation and commissioning capability, and service center proximity to consignee destinations are essential.

When can quantity variations occur for this Army tender?

The purchaser may increase or decrease quantity up to 25% of bid quantity at contract placement and during the currency. Delivery time will be recalculated using the specified formula with a minimum of 30 days for added quantity.

What is the warranty requirement for supplied goods?

A 1-year warranty from final acceptance or after installation/commissioning is required. OEM warranty certificates must be submitted at delivery, and the seller must guarantee rectification of breakdown during the warranty period.

What is the delivery scope for the Army mechanical spares tender?

Delivery scope is limited to the supply of goods; installation or commissioning terms may be included if specified. Ensure readiness for delivery to consignee locations with established India-wide service support.

What is the estimated value and how does it affect bidding?

Estimated value is ₹148,450. This indicates a relatively small-scale purchase; bidders should prepare competitive pricing, ensure ISO 9001 compliance, and confirm ability to scale up to 25% quantity variation if required.

What are the key eligibility criteria for this Army tender?

Eligibility requires ISO 9001 certification, OEM authorization, and a robust India-based after-sales service network. Experience in supplying mechanical spares to defense or government bodies strengthens bids; bidders should present installation/ commissioning capabilities and warranty adherence plans.