Indian Army Department Of Military Affairs Tender for Mechanical Spare Parts (Bolt, Clutch, Pump, Valve) 2025
Bid Publish Date
25-Oct-2025, 1:59 pm
Bid End Date
04-Nov-2025, 2:00 pm
Value
₹1,48,450
Location
Progress
Quantity
40
Category
BOLT
Bid Type
Two Packet Bid
Categories
18
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for the supply of multiple mechanical spare parts including BOLT, BATTERY CUT OFF SWITCH, REVOLUTION COUNTER, BALL JOINT, FEED PUMP ASSY, MAIN CYLINDER DIA, PROTECTIVE BAG, CONTROL VALVE, RETAINER VALVE, SPRING and CLUTCH BOOSTER. Estimated value is ₹148,450 with delivery terms aligned to the option clause that may adjust quantity by up to 25% during or after the contract period. Goods-only scope applies, with emphasis on post-sale service capability within INDIA and OEM support. The bid requires ISO 9001 certification for the bidder or OEM. The warranty is for 1 year from final acceptance or post-installation. This tender emphasizes on-country service coverage and documented after-sales support.
Technical Specifications & Requirements
- Product categories: mechanical spares listed in the BOQ (10 items total) including clamp/valve components, pumps, cylinders, and protective bags
- Standards/Certifications: ISO 9001 certification required; OEM warranty certificates to be submitted at delivery; installation/commissioning and maintenance service capability in INDIA
- Warranty/Support: 1 year warranty; post-warranty service network with service centres near consignee destinations; OEM authorization and service documents
- Delivery/Scope: scope limited to supply of goods; delivery schedule governed by option clause; total items and exact quantities not specified in BOQ; ensure readiness for rapid deployment to consignees
- Documentation: OEM authorization, installation/training plans, and service references as part of bid
Terms, Conditions & Eligibility
- Quantity adjustments: up to 25% increase/decrease; delivery timeline adjusts proportionally with a minimum of 30 days
- EMD: not specified in data; ensure readiness to submit per standard practices
- Payment terms: not specified directly; ensure adherence to government procurement payment norms
- Warranty: 1 year warranty from final acceptance; OEM warranty certificates required at delivery; on-site service within INDIA
- Compliance: ISO 9001 certification; well-established installation, commissioning, training, troubleshooting and maintenance network; delivery to consignees with service centres nearby
Key Specifications
-
Product/service names: N/A (BOQ lists 10 mechanical spare items)
-
Quantities: Not disclosed in BOQ; quantity adjustment up to 25% allowed
-
EMD/Value: Estimated value ₹148,450; EMD not stated in provided data
-
Experience: Demonstrated capability to supply mechanical spares with ISO 9001
-
Quality/Compliance: ISO 9001 certification; OEM warranty documentation
-
Delivery: Delivery window subject to option clause; minimum 30 days for added quantity
Terms & Conditions
-
Option clause allows ±25% quantity variation at contract placement and during currency
-
Scope is for supply of goods only; installation/training may be extra if included
-
ISO 9001 certification required; OEM warranty certificates due at delivery
Important Clauses
Payment Terms
Not explicitly stated; bidders should anticipate standard government terms and ensure compliance with delivery and invoicing schedules aligned to supplier performance
Delivery Schedule
Delivery timeline linked to last date of original delivery order; extended time calculated as (increased quantity / original quantity) × original delivery period with a minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should prepare for standard LD clauses typical to government procurements
Bidder Eligibility
-
ISO 9001 certification for bidder or OEM
-
Evidence of OEM authorization and after-sales network in INDIA
-
Experience in supplying mechanical spare parts to government or defense-related entities
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
BOLT , BATTERY CUT OFF SWITCH , REVOLUTION COUNTER , BALL JOINT , FEED PUMP ASSY , MAIN CYLINDER DIA , PROTECTIVE BAG , CONTROL VALVE , RETAINER VALVE SPRING , CLUTCH BOOSTER
Authority Records
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Documents 4
GeM-Bidding-8511735.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
10 Items Sign in to view GEM price trends Sign in for GEM prices
BOLT
BOLT
BATTERY CUT OFF SWITCH
BATTERY CUT OFF SWITCH
REVOLUTION COUNTER
REVOLUTION COUNTER
BALL JOINT
BALL JOINT
FEED PUMP ASSY
FEED PUMP ASSY
MAIN CYLINDER DIA
MAIN CYLINDER DIA
PROTECTIVE BAG
PROTECTIVE BAG
CONTROL VALVE
CONTROL VALVE
RETAINER VALVE SPRING
RETAINER VALVE SPRING
CLUTCH BOOSTER
CLUTCH BOOSTER
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | BOLT | BOLT | 10 | nos | 243awc@wkspoffr | 15 | |
| 2 | BATTERY CUT OFF SWITCH | BATTERY CUT OFF SWITCH | 3 | nos | 243awc@wkspoffr | 15 | |
| 3 | REVOLUTION COUNTER | REVOLUTION COUNTER | 1 | nos | 243awc@wkspoffr | 15 | |
| 4 | BALL JOINT | BALL JOINT | 5 | nos | 243awc@wkspoffr | 15 | |
| 5 | FEED PUMP ASSY | FEED PUMP ASSY | 4 | nos | 243awc@wkspoffr | 15 | |
| 6 | MAIN CYLINDER DIA | MAIN CYLINDER DIA | 3 | nos | 243awc@wkspoffr | 15 | |
| 7 | PROTECTIVE BAG | PROTECTIVE BAG | 4 | nos | 243awc@wkspoffr | 15 | |
| 8 | CONTROL VALVE | CONTROL VALVE | 5 | nos | 243awc@wkspoffr | 15 | |
| 9 | RETAINER VALVE SPRING | RETAINER VALVE SPRING | 3 | nos | 243awc@wkspoffr | 15 | |
| 10 | CLUTCH BOOSTER | CLUTCH BOOSTER | 2 | nos | 243awc@wkspoffr | 15 |
Required Documents
GST Registration certificate
PAN card
Experience certificates for similar supply of mechanical spares
Financial statements for the preceding financial year
EMD/Security deposit documents (as per standard government terms)
Technical bid documents showing ISO 9001 certification
OEM authorization letter (if bidding as an OEM or authorized dealer)
Dealer/distributor certificates and service network details
Installation/commissioning plan and after-sales service commitments
Warranty certificates or OEM warranty proof
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | G S Traders Under PMA | - | 03-11-2025 12:45:46 | |
| 2 | GEETANJALI ASSOCIATES Under PMA | - | 03-11-2025 15:27:54 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | GEETANJALI ASSOCIATES(MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : BOLT,BATTERY CUT OFF SWITCH,REVOLUTION COUNTER,BALL JOINT,FEED PUMP ASSY,MAIN CYLINDER DIA,PROTECTI | |
| L2 | G S Traders (MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : BOLT,BATTERY CUT OFF SWITCH,REVOLUTION COUNTER,BALL JOINT,FEED PUMP ASSY,MAIN CYLINDER DIA,PROTECTI |
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for Indian Army mechanical spares tender in 2025?
Bidders must meet ISO 9001 certification, provide OEM authorization, and submit service network details within INDIA. Prepare installation/training plans and warranty documentation; supply goods only with possible quantity adjustments up to 25%. Ensure compliance with standard GST/PAN/EMD documentation and supplier performance proofs.
What documents are required for Army spares tender submission in 2025?
Submit GST certificate, PAN card, recent financial statements, prior experience certificates for mechanical spares, OEM authorization, ISO 9001 certificate, installation/ commissioning plan, and warranty certificates. Include service center details and any OEM warranty proof at the time of delivery.
What standards must be met for the army spares bid 2025?
The bid requires ISO 9001 certification for bidder or OEM; OEM warranty certificates must be provided; after-sales service network within INDIA, installation and commissioning capability, and service center proximity to consignee destinations are essential.
When can quantity variations occur for this Army tender?
The purchaser may increase or decrease quantity up to 25% of bid quantity at contract placement and during the currency. Delivery time will be recalculated using the specified formula with a minimum of 30 days for added quantity.
What is the warranty requirement for supplied goods?
A 1-year warranty from final acceptance or after installation/commissioning is required. OEM warranty certificates must be submitted at delivery, and the seller must guarantee rectification of breakdown during the warranty period.
What is the delivery scope for the Army mechanical spares tender?
Delivery scope is limited to the supply of goods; installation or commissioning terms may be included if specified. Ensure readiness for delivery to consignee locations with established India-wide service support.
What is the estimated value and how does it affect bidding?
Estimated value is ₹148,450. This indicates a relatively small-scale purchase; bidders should prepare competitive pricing, ensure ISO 9001 compliance, and confirm ability to scale up to 25% quantity variation if required.
What are the key eligibility criteria for this Army tender?
Eligibility requires ISO 9001 certification, OEM authorization, and a robust India-based after-sales service network. Experience in supplying mechanical spares to defense or government bodies strengthens bids; bidders should present installation/ commissioning capabilities and warranty adherence plans.
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Documents 4
GeM-Bidding-8511735.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS