District Rural Development Agency Surat Veg Catering Tender Gujarat 2026 - Per Person Per Day Rate Contract 2 Years
Progress
Key Highlights
- • Brand/OEM requirements: Dedicated/OEM service support and escalation matrix required
- • Technical standards: IS/ISO compliance not specified; must provide explicit support mechanisms
- • Special clauses: Quantity/duration may be increased up to 50% at bid/contract issuance
- • Eligibility: Service provider office must be in Gujarat; evidence to be submitted
- • Warranty/AMC: Not specified; service support terms to be provided by bidder
- • Penalties: Not stated; escalation matrix implies service performance expectations
- • Delivery: Event-based catering; on-site service in Surat as per buyer instruction
- • Payment/EMD: DD/FDR/PBG options allowed; 15-day delivery of original security documents
Tender Overview
The District Rural Development Agency ( Gujarat ) in Surat invites bids for veg catering services to cover breakfast, lunch, hi-tea and dinner for event-based requirements. Bids must quote a rate per person per day and are eligible for a 2-year L1 rate contract from contract date. An office of the service provider must be located within the state, with evidence required. A 50% contract quantity/duration adjustment clause applies, and the bidder must comply with all bid ATCs. This is a state-based, volume-flexible catering procurement with emphasis on timely service during events.
Technical Specifications & Requirements
- Service category: Veg catering for events (BREAKFAST / LUNCH / HI-TEA / DINNER) as per buyer instructions.
- Location: SURAT, GUJARAT 394101; delivery/onsite service to be arranged as per event schedule.
- Pricing: Quote per person per day; quantity flexibility up to 50% under option clause; L1 bidder receives 2-year rate contract from award date.
- Compliance: Office of service provider must be in the consignees’ state; dedicated toll-free support and escalation matrix to be provided; EMD/PBG options acceptable per GeM terms (DD/FDR allowed).
- Documentation: Submit DD/FDR/PBG as applicable; hard copy delivery within 15 days of award; ensure OEM/authorizations if required.
Terms & Eligibility
- 50% scope/duration variance allowed at contract issue; post-award adjustments up to 50%.
- EMD/Performance security: DD or FDR acceptable; payee/director DRDA Surat; submit scanned copy and deliver original within 15 days.
- Support: Dedicated toll-free number and escalation details to be provided by bidder/ OEM.
- Page references: All ATCs must be strictly adhered to; rate contract valid for 2 years from contract date.
Key Specifications
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Service category: Veg catering for events (BREAKFAST / LUNCH / HI-TEA / DINNER)
-
Pricing: Rate per person per day quoted by bidder
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Contract term: 2 years for rate contract from date of award
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GeM terms: EMD/Govt security deposit options include DD, FDR, or PBG
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Support: Dedicated toll-free number and Escalation Matrix required
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Delivery: Event-based on-site service at SURAT, Gujarat 394101
Terms & Conditions
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EMD/PBG options allowed; DD/FDR payable to Director DRDA Surat
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Rate contract validity: 2 years from contract date; L1 pricing governs
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50% quantity/duration adjustment possible at procurement and post-award
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Office of service provider must be located in Gujarat; evidence required
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Delivery of hard copy security/endorsement within 15 days of award
Important Clauses
Payment Terms
Bidder to quote rate per person per day; EMD/Performance security via DD/FDR or PBG as per GeM GTC; payment terms to be as per contract but not explicitly stated in data
Delivery Schedule
Service to be delivered on event-based schedule; on-site catering in Surat as per buyer instruction; 15-day window to submit original security documents after award
Penalties/Liquidated Damages
Not explicitly specified; escalation and performance obligations implied through service support terms
Bidder Eligibility
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Service provider must have a Gujarat-based office
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Experience in veg catering for events or institutional meals
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Ability to supply per-person-per-day catering across event-based requirements
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Catering service (Duration Based) - Veg; BREAKFAST / LUNCH / HI-TEA / DINNER; FOODS WILL BE SERVED AS PER BUYER INSTRUCTION EVENT BASED
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Surat
Delivery Pincodes
395009
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nirav Kiran Shah | 395009,District Rural Development Agency, Opp. Shreeji Arcade, Near Mahan Terrace, Laxmi Krupa Society, Muktanand Nagar, Adajan. | Surat | Gujarat | 395009 | 1 | - | Number of pax per day : 1 Number of bottles of water per day : 1 Number of Service days during the contract period : 1 |
Authority Records
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Documents 5
GeM-Bidding-9822111.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar veg catering projects
Financial statements (audited if available)
EMD submission document (DD/FDR or PBG as applicable)
Technical bid/documentation demonstrating compliance with bid ATCs
OEM authorizations or dealer certificates (if OEM under contract)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for Surat veg catering tender in Gujarat 2026?
Bidders must submit GST, PAN, experience certificates, financials, and EMD via DD/FDR or PBG as per GeM. Quote a rate per person per day and ensure a Gujarat-based service office. Comply with ATCs on quantity/duration adjustments and provide toll-free support details and escalation matrix. Deliver within event timelines.
What documents are required for Gujarat DRDA catering procurement in Surat?
Required documents include GST certificate, PAN, experience certificates for veg catering, financial statements, and EMD submission (DD/FDR/PBG). Submit technical bid demonstrating compliance with ATCs and OEM authorizations if applicable; provide hard copies within 15 days after award.
What is the payment terms for the Surat catering contract in Gujarat?
The tender specifies EMD and security options; payment terms align with GeM standards. Bidders should prepare to receive payment per contract terms after service delivery, with security deposits in the form of DD/FDR or PBG as applicable, and submission of scanned security documents.
What are the technical requirements for the veg catering bid in Surat?
Key requirements include providing a dedicated toll-free service line, an escalation matrix for support, and ability to execute event-based meals (breakfast, lunch, hi-tea, dinner) as per buyer instruction. Pricing must be quoted per person per day, with potential 50% scope variation.
When is the contract awarded for the Surat catering tender 2026?
Award timing is determined by the procuring entity after evaluation; the L1 bidder secures a 2-year rate contract from the date of award. Ensure readiness with required documents and Gujarat-based office to accelerate finalization.
What documents prove eligibility for DRDA Surat catering procurement?
Eligibility is shown via GST, PAN, experience certificates in veg catering, financial statements, and security deposit documents (DD/FDR/PBG). Also demonstrate ability to deliver on event-based schedules and provide OEM authorizations if required.
What are the delivery and support expectations for the Surat catering contract?
Deliver on-site catering per event schedule in Surat; provide a dedicated toll-free support line and escalation matrix. Ensure timely submission of original security documents (within 15 days of award) and adhere to all bid ATCs and 50% quantity/duration adjustment rules.
What is the scope of the 50% quantity/duration increase clause?
The buyer may increase contract quantity or duration by up to 50% at contract issue and subsequently up to 50% for lumpsum service contracts, with bidder consent; service scope adjustments must be agreed in writing.