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Indian Oil Corporation Limited M/s Roto Pumps Make Spares Tender Gujarat Refinery 2026 ISO 9001 ISI 550

Bid Publish Date

04-Jun-2026, 10:25 am

Bid End Date

13-Jun-2026, 3:00 pm

Location

VADODARA , GUJARAT
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Progress

Issue04-Jun-2026, 10:25 am
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Single-source procurement: M/s Roto Pumps Limited is the designated proprietary bidder
  • • Location-specific purchase: IOCL Gujarat Refinery, Vadodara, Gujarat
  • • Delivery window: 16 weeks from GeM order date; LR/RR/Coastal Bill of Lading date governs delivery
  • • EMD: Not Applicable; no security deposit required
  • • Scope: Goods-only supply of spares; no installation or on-site service
  • • Bid type: GeM Custom Catalogue; traditional open tender not used
  • • Delivery option clause: 25% quantity variation allowed during contract execution
  • • No pre-qualification criteria indicated; PQC marked Not Applicable

Tender Overview

Indian Oil Corporation Limited invites a GeM Custom Catalogue bid for the procurement of M/s Roto Pumps Limited make spares at IOCL Gujarat Refinery, Jawaharnagar, Vadodara, Gujarat 391320. The scope is strictly the supply of Goods with no on-site services, under a single bidder constraint. The estimated value is not disclosed, and the bid process emphasizes a 16-week delivery period from the GeM order date. The special procurement condition restricts the evaluation to M/s Roto Pumps Limited as the proprietary bidder for the required spares. This tender uses a fixed delivery clause rather than a dynamic service component, focusing on timely gate-in of spares to support refinery operations.

Key differentiators include the location-specific refinery requirement, a pre-approved supplier (Roto Pumps Ltd), and a fixed delivery window of 16 weeks, with delivery date anchored to LR/RR/Coastal Bill of Lading date. The tender highlights a non-applicable EMD and no alternate suppliers. The process is designed for rapid, straightforward supply of spare parts, reducing vendor risk by mandating a single-source quotation from the designated OEM.

Technical Specifications & Requirements

  • Scope: Procurement of M/s Roto Pumps Limited make spares for IOCL Gujarat Refinery
  • Delivery: 16 weeks from GeM order date; earliest firm delivery period quoted by bidder
  • Location: IOCL Gujarat Refinery, Jawaharnagar, Vadodara, Gujarat 391320
  • Category: Purchase of spares (goods only); no services or installation
  • Bid Type: GeM Custom Catalogue; single bidder evaluation
  • EMD: Not Applicable
  • Precedence: Only the proprietor bidder (M/s Roto Pumps Limited) considered; other offers rejected as unsolicited

Terms, Conditions & Eligibility

  • Delivery timeline: Preferred 16 weeks; delivery date determined from LR/RR/Coastal Bill of Lading date
  • Quantity flexibility: Option to adjust quantity under contract terms up to 25% during execution
  • Payment terms: Not specified
  • Qualification: Technical and commercial PQCs marked as Not Applicable
  • Scope: Bid price to include all cost components; strictly supply of goods only
  • IP/alternate bids: Unsolicited offers from other bidders will be rejected
  • Deviations: IOCL reserves right to reject deviations to delivery terms

Key Specifications

  • Product scope: spares for M/s Roto Pumps Limited equipment used at IOCL Gujarat Refinery

  • Delivery period: 16 weeks from GeM order date

  • Location: IOCL Gujarat Refinery, Vadodara

  • EMD: Not applicable

  • Bidder eligibility: Proprietary bidder (M/s Roto Pumps Limited) only

  • Pricing scope: Bid price to include all cost components for goods

Terms & Conditions

  • Delivery window fixed at 16 weeks from GeM order date

  • Only M/s Roto Pumps Limited qualifies as bidder for evaluation

  • EMD not applicable; no escalation to alternate suppliers

Important Clauses

Payment Terms

No payment terms specified in tender terms; implies standard IOCL practices may apply; verify with IOCL contacts

Delivery Schedule

Delivery must commence from the last date of original delivery order; option for 25% quantity change during contract with calculated extra time; minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; IOCL reserves right to reject deviations to delivery terms

Bidder Eligibility

  • Proprietary bidder: M/s Roto Pumps Limited only

  • OEM authorization or proof of exclusive supply rights required

  • Financial capability to supply spare parts within 16-week window

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Procurement of M/s Roto pumps Ltd Make spares

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GASINDIAN OIL CORPORATION LIMITED
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Documents 6

GeM-Bidding-9412613.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar spare-parts supply (if applicable)

4

Financial statements (last 2-3 years) or bank statements

5

OEM authorization or solemn declaration confirming M/s Roto Pumps Limited as proprietor bidder

6

Technical bid submission confirming spares compatibility with IOCL Gujarat Refinery

7

Any manufacturer catalogues or product datasheets for the spares

Frequently Asked Questions

How to participate in IOCL Gujarat refinery spares tender 2026

Bidders should verify single-bidder eligibility for M/s Roto Pumps Limited, prepare OEM authorization, and submit GST, PAN, financials, and experience certificates. Since EMD is not applicable, focus on OEM-ready spares documentation and GeM portal submission. Delivery must align with 16-week window.

What documents are required for IOCL spares tender in Gujarat

Submit GST certificate, PAN card, financial statements, and experience certificates for similar spares supply. Include OEM authorization proving sole bidder status, product datasheets, and a technical bid confirming compatibility with IOCL Gujarat Refinery equipment and spares list.

What is the delivery period for IOCL spares procurement

The preferred delivery period is 16 weeks from the GeM order date. Delivery date is anchored to the LR/RR/Coastal Bill of Lading; ensure readiness to ship spares within this window and manage any 25% quantity variation within the contract.

What are the eligibility criteria for Roto Pumps spares bid

Only M/s Roto Pumps Limited is eligible as the proprietary bidder. Provide OEM authorization, demonstrate financial capability to supply within 16 weeks, and submit required documents for GeM Custom Catalogue bidding.

What standards or specifications are specified for IOCL spares

No explicit standards listed in the tender; bidders should rely on OEM datasheets and IOCL equipment compatibility. Confirm any internal IOCL standards with contact persons for the project lead at IOCL Gujarat Refinery.

How are delivery delays managed in IOCL spares contract

Delivery is governed by the last delivery order date and LR/RR/Coastal Bill of Lading; option clauses allow up to 25% quantity variation and extended time calculated by (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.

What is the EMD for IOCL spares tender in 2026

EMD is Not Applicable for this GeM Custom Catalogue bid. Bidders should ensure all other submission documents, including GST, PAN, OEM authorizations, and financials, are complete and accurate to qualify for evaluation.

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