Indian Army Department of Military Affairs UPS and Printer Repair Tender 2025
Indian Army
JALANDHAR, PUNJAB
Posted:
30 December 2025
Closed:
10 January 2026
GEM
GEM
Indian Army UPS & Stabilizer Procurement Tender 2025 at 56 APO - 20/15/10/5/3 KVA UPS, Servo Stabilizers, SMF Batteries 12V 100/120Ah
Bid Publish Date
03-Jan-2026, 7:58 pm
Bid End Date
24-Jan-2026, 9:00 am
EMD
₹5,68,352
Progress
Issue03-Jan-2026, 7:58 pm
AwardPending
Quantity
341
Category
20 KVA UPS
Bid Type
Two Packet Bid
Categories
13
Tender Overview
The opportunity is with the Indian Army (Department Of Military Affairs) for a multi-item procurement package including 20 KVA UPS, 15 KVA UPS, 10 KVA UPS, 5 KVA UPS, 3 KVA UPS, Servo Stabilizers 5 KVA & 10 KVA, FCBC, SMF Batteries 12V 100Ah & 12V 120Ah, Digital Earthing Devices (Single/Three Phase), and RJ45 Surge protectors for POE 24 Port. The estimated value is not disclosed, but the start-to-delivery scope includes installation and commissioning as applicable at the specified unit address. The delivery location is the 8 MTN DIV SIG REGT, C/O 56 APO, with contact to the Project Officer at [email protected]. Bidders must account for a 25% quantity option and ensure non-obsolescence with a minimum 5-year market life from OEM. Bidders should prepare to provide OEM authorization and data sheets for verification.
Technical Specifications & Requirements
- EMD amount: ₹568,352.
- Product scope includes UPS units (2–20 KVA), Servo Stabilizers (5/10 KVA), SMF batteries (12V 100Ah/120Ah), Digital Earthing Devices (single and three phase), and RJ45 surge protectors for 24-port POE.
- Installation/commissioning to be performed by OEM or OEM-certified resources or OEM-authorized resellers.
- Mandatory documentation: Data Sheet alignment with offered product, End User Certificate in buyer format where required, and Manufacturer Authorization from OEM for distributors.
- Required bidder submissions include PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank; Data Sheet matching will be strictly verified.
- Terms include a flexible 25% quantity option during and after contract; delivery period adjustments follow a defined formula.
Terms, Conditions & Eligibility
- EMD: ₹ 568,352; provide as specified via tender process.
- Delivery & commissioning: at the stated address; installation to be carried out by OEM-qualified personnel.
- Financial standing: bidder must not be under liquidation or similar proceedings; must upload a suitable undertaking.
- Obsolescence clause: offered products must have at least 5 years residual market life post-bid; cannot be end-of-life before that period.
- Documentation required: PAN, GSTIN, Cancelled Cheque, EFT Mandate; Data Sheets; OEM Authorization; End User Certificate when requested.
- Option clause: purchaser may increase/decrease quantity by up to 25% and extend delivery as per contract terms.
- Warranty/AMC specifics: not explicitly stated; bidders should infer from OEM terms and contract norms.
Key Specifications
-
20 KVA UPS, 15 KVA UPS, 10 KVA UPS, 5 KVA UPS, 3 KVA UPS
-
Servo Stabilizers 5 KVA and 10 KVA
-
SMF Batteries 12V 100Ah and 12V 120Ah
-
Digital Earthing Device (Single Phase and Three Phase)
-
RJ45 Surge protector for POE 24 Port
-
EMD: ₹568,352
-
Data Sheet alignment with offered products
-
OEM authorization required for distributors
Terms & Conditions
-
25% quantity flexibility at contract and during currency
-
Data Sheet verification against offered specs is mandatory
-
End User Certificate provided in buyer format if requested
Important Clauses
Payment Terms
EMD of ₹568,352; payment terms to be as per government tender norms and contract
Delivery Schedule
Delivery period defined; additional time computed via (Increase/Original) × Original delivery period with minimum 30 days
Penalties/Liquidated Damages
Penalty terms not explicitly stated; SLAs and LDs to be aligned with standard government procurement practices
Bidder Eligibility
-
Not under liquidation or court receivership
-
Non-obsolete product with minimum 5 years residual market life
-
OEM authorization for distributors; data sheet and end user terms aligned
Documents 5
GeM-Bidding-8755655.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Bill of Quantities (BOQ)
14 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | 20 KVA UPS | 20 KVA UPS with External Bty Bank 42ah x30 Battery | 3 | nos | chetan_8mdsr | 42 |
| 2 | 15 KVA UPS | 15 KVA UPS with External Bty Bank 42ah x30 Battery | 4 | nos | chetan_8mdsr | 42 |
| 3 | 10 KVA UPS | 10 KVA UPS with External Bty Bank 42ah x16 Battery | 6 | nos | chetan_8mdsr | 42 |
| 4 | 5 KVA UPS | 6 KVA UPS with External Bty Bank 42ah x16 Battery | 20 | nos | chetan_8mdsr | 42 |
| 5 | 3 KVA UPS | 3 KVA UPS with External Bty Bank 42ah x 6 Battery | 4 | nos | chetan_8mdsr | 42 |
| 6 | 2 KVA UPS | 2 KVA UPS with External Bty Bank 42ah x 6 Battery | 4 | nos | chetan_8mdsr | 42 |
| 7 | Servo Stabilizer 5 KVA | Servo Stabilizer 5 KVA (Single Phase) | 50 | nos | chetan_8mdsr | 42 |
| 8 | Servo Stabilizer 10 KVA | Servo Stabilizer 10 KVA (Single Phase) | 25 | nos | chetan_8mdsr | 42 |
| 9 | FCBC | FCBC 48V 25Amp | 5 | nos | chetan_8mdsr | 42 |
| 10 | SMF Btys 12V 100AH | SMF Battery 12V 100 AH | 50 | nos | chetan_8mdsr | 42 |
| 11 | SMF Btys 12V 120 AH | SMF Battery 12V 120 AH | 50 | nos | chetan_8mdsr | 42 |
| 12 | Digital Earthing Device Single Phase | Digital Earthing Device Single Phase | 80 | nos | chetan_8mdsr | 42 |
| 13 | Digital Earthing Device Three Phase | Digital Earthing Device Three Phase | 25 | nos | chetan_8mdsr | 42 |
| 14 | RJ45 Surge protector for POE 24 P ort | RJ-45 Surge protector for POE ++ 24 Port | 15 | nos | chetan_8mdsr | 42 |
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Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled cheque copy
4
EFT Mandate certified by bank
5
Data Sheet of offered product
6
OEM Manufacturer Authorization/Certificate
7
End User Certificate (in buyer format if applicable)
8
Bidder undertaking on non-liquidity status
9
Proof of installation capability (OEM-certified resources)
Frequently Asked Questions
How to bid for the Indian Army UPS tender in India 2025?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, Data Sheets matching the offered products, OEM authorization, and End User Certificate if requested. Include the EMD of ₹568,352 and ensure products are not end-of-life within 5 years of the bid. Installations must be OEM-managed; delivery addresses are 8 MTN DIV SIG REGT, C/O 56 APO.
What documents are required for the Indian Army UPS procurement in 56 APO?
Required documents include PAN, GSTIN, cancelled cheque, bank EFT mandate, Data Sheets for offered items, OEM Manufacturer Authorization, End User Certificate if requested, and a non-liquidity undertaking. Ensure EMD is submitted (₹568,352) and data sheets exactly match the purposed UPS/batteries.
What are the technical specifications for the UPS and stabilizers in this tender?
The scope covers UPS units from 3 KVA to 20 KVA, Servo Stabilizers of 5 KVA and 10 KVA, SMF 12V batteries of 100Ah and 120Ah, Digital Earthing Devices (single and three-phase), and RJ45 surge protectors for POE 24-port. Data Sheets must align with offered models and OEM authorization is required for distributors.
When is the delivery deadline and option for quantity extension in this tender?
Delivery terms include a 25% quantity option during/after contract. The delivery period extends from the last date of the original delivery order; additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What are the eligibility criteria for the Indian Army procurement of UPS equipment?
Bidder must not be in liquidation or similar proceedings; must offer non-obsolete products with at least 5 years residual market life; must provide OEM authorization and data sheets; installation should be conducted by OEM-certified personnel; ensure compliance with End User Certificate requirements when requested.
What is the EMD amount and how is it paid for the 56 APO tender?
EMD is ₹568,352. Payment terms follow government tender norms; bidders should provide the EMD via the specified payment mechanism (DD/online per tender rules) and ensure it accompanies the bid as proof of seriousness.
Which items are included under the BOQ and how many items exist?
The BOQ lists 14 total items, including UPS variants (2–20 KVA range), Servo Stabilizers (5/10 KVA), SMF batteries (12V 100Ah/120Ah), Digital Earthing Devices (single and three-phase), and RJ45 surge protectors for POE 24-port; however, specific quantities per item are not disclosed in the data.
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Documents 5
GeM-Bidding-8755655.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS