GEM

BHEL DSPS & ATP Machines Cleaning and Oil Top Up Tender Trichy Tamil Nadu 2026

Q: What are the payment terms for non MSME suppliers in this tender?

Non MSME suppliers receive payment **90 days** from CRAC after acceptance and certification by the BHEL executive; monthly bills must be complete with requisitions and execution proof to qualify for payment.

Bid Publish Date

06-Jun-2026, 9:15 am

Bid End Date

16-Jun-2026, 2:00 pm

Location

TIRUCHIRAPPALLI , TAMIL NADU

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Progress

Issue06-Jun-2026, 9:15 am

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Quantity

Bid Type

Two Packet Bid

Key Highlights

• On-site cleaning and oil top up for specific machinery: DSPS & ATP machines at BHEL Trichy
• Payment terms differentiated by entity type: 90 days (Non MSME), 60 days (UDYAM/Medium), 45 days (MSME)
• Mandatory monthly billing with area HOD certification and proof of execution
• GST payable extra; TDS as per Government norms; declaration required if statutorily unregistered
• No advance payments; contractor bears staff salaries upfront and submits PF/ESIC documents
• No BOQ items listed; scope appears service-oriented with compliance and documentation emphasis
• Documentation submissions must align with TDS and GST requirements and project certifications

Tender Overview

Organization: Bharat Heavy Electricals Limited (BHEL)
Product/Service: Cleaning and oil top up for DSPS & ATP machines at BHEL Trichy. No BOQ items are listed, indicating a service-only scope with field maintenance for machine rooms. Estimated value not disclosed; pro-rata payment on completion with area in charge certification. Payment terms differentiate between MSME, UDYAM, and non-MSME categories, reflecting eligibility paths. Key differentiator is on-site, machine-specific servicing and monthly billCert tracking. Uniquely, salaries of deployed staff must be paid by the contractor initially, with reimbursement on completion and documentation.

Technical Specifications & Requirements

Service category: on-site cleaning and oil top up for DSPS & ATP machines at BHEL Trichy.
Payment terms: 90 days from CRAC for Non MSME; 60 days for Medium (UDYAM cert required); 45 days for MSME (UDYAM cert required); non-submission defaults to Non MSME terms.
Bill process: monthly, with triplicate copies and requisitions; proof of execution required with each bill; monthly claim certificates confirming no further claims.
Compliance: GST payable extra; TDS as per government norms; if not registered for statutory obligations, a declaration must be included.
No advance payments; specific documentation for processing bills is mandatory.
Documentation: execute certificates, area HOD certification, and required statutory records.

Terms & Eligibility

EMD: Not specified in terms; ensure review of tender documents for any deposit requirements.
Payment mode: pro-rata on completion; bill submission within a week after month-end; area HOD to certify.
Tax/Regulatory: GST extra, TDS as per Government norms; declaration if no statutory obligations.
Contractor responsibilities: pay salaries to staff upfront; furnish PF/ESIC and bank statements as required; no advance for expenses; monthly detailed bills.
Documentation: GST, PAN, experience certificates, financial statements, and technical/compliance documents as requested.

Key Specifications

Service category: Cleaning and oil top up for DSPS & ATP machines at BHEL Trichy
Delivery/Execution location: BHEL, Trichy, Tamil Nadu
Payment terms: pro-rata on completion; CRAC-based acceptance by BHEL executive
GST and TDS: GST extra; TDS as per Government norms
Documentation: monthly bill with execution proof; area HOD certificate; salary/payment declarations

Terms & Conditions

Pro-rata payment on completion with area in charge certification
No advance payment; GST and TDS compliance required
Monthly billing cycle with execution proof and mandatory documentation

Important Clauses

Payment Terms

Payment will be made after completion on pro-rata basis based on actual work as per BOQ after acceptance by BHEL area in charge; 90 days for Non MSME, 60 days for Medium (UDYAM), 45 days for MSME with UDYAM certificate.

Delivery Schedule

Monthly billing cycle; submission within a week after month-end; proof of execution required with each bill; area HOD to certify claims up to previous period.

Penalties/Liquidated Damages

Not explicitly stated; payment discretion reserved by BHEL; ensure compliance with monthly execution proofs to avoid payment delays

Bidder Eligibility

Experience in on-site maintenance or service provision for DSPS/ATP machinery
GST registration and compliance with PF/ESIC requirements
Ability to pay staff salaries upfront and bill with proper documentation

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

Bid To RA Enabled

Item Category

Custom Bid for Services - CLEANING AND OIL TOP UP FOR DSPS & ATP MACHINES AT BHEL TRICHY

Authority Records

MINISTRY OF HEAVY INDUSTRIESHEAVY INDUSTRY DEPARTMENT

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Documents 6

GeM-Bidding-9429970.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS