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Indian Army A3 Size Multifunction Printer Procurement Udhamur Jammu & Kashmir 2026

Bid Publish Date

11-Jul-2026, 11:49 am

Bid End Date

20-Jul-2026, 10:00 am

Location

UDHAMPUR , JAMMU AND KASHMIR
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Progress

Issue11-Jul-2026, 11:49 am
AwardPending
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Quantity

5

Bid Type

Two Packet Bid

Key Highlights

  • • Critical: 25% quantity adjustment allowance during and after contract
  • • OEM clause: Imported printers require Indian-based OEM/Authorized Seller with service capability
  • • Warranty expectations: On-site warranty with possible extended warranty terms
  • • Delivery terms: Week-based extension calculations tied to original/extended delivery periods
  • • Connectivity and duplex features: Auto duplexing mandatory; network interfaces must meet official standards

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Organization: Indian Army, Department of Military Affairs. Product: A3 Size Multifunction Printer (MFP) to be procured for deployment in UDHAMPUR, JAMMU & KASHMIR. The tender covers general product information including printing technology, RAM, storage, duplex capabilities, paper handling, connectivity, duty cycle, and warranty terms. No BOQ items listed; indicative scope focuses on standard MFP functionalities, auto duplexing, and on-site warranty with potential extended coverage. The procurement context centers on reliable, serviceable MFP units suitable for military use, with emphasis on specification completeness, serviceability, and compliance with buyer terms for delivery, support, and warranty.

Technical Specifications & Requirements

  • Category: General Product Information; Printing Technology: as per unit description; Type of Printing: monochrome/color/dual mode (to be verified)
  • RAM Size (MB), Storage Capacity (in GB): specified in tender data (values to be provided by bidder)
  • Printing Performance: ISO/IEC 24734 metrics for A4; monochrome/colour for laser/LED MFPs and inkjet variants (minimum speeds to be confirmed)
  • Duplexing: Auto duplexing printing/copying (2-sided) supported
  • Document Handling: Original Document Feeder type, number of main paper trays
  • Connectivity: network and peripheral interfaces aligned to government procurement standards
  • Duty Cycle: monthly print volume expected to be defined by user context
  • Warranty: On-site warranty duration and any extended warranty details to be confirmed
  • Certification: any specified compliance or certification requirements (to be clarified with bidder)

Terms, Conditions & Eligibility

  • EMD: amount and payment modality not stated in available data; bidders should monitor terms at bid stage
  • Delivery: delivery schedule and extension terms governed by option clause; quantity adjustments up to 25% during contract; delivery period derived from order dates
  • Financial Standing: bidder must avoid liquidation or bankruptcy; submission of undertaking required
  • OEM/Support: imported products require OEM registered office in India for after-sales service; certification evidence must be provided
  • Documents: GST, PAN, experience certificates, financial statements, EMD documentation, OEM authorizations; ensure submission aligned with Terms and Conditions
  • Penalties: LD or escalation terms not detailed publicly; reference to standard government procurement penalties may apply

Key Specifications

  • A3 Size Multifunction Printer with auto duplexing

  • Minimum RAM and storage as per tender data

  • ISO/IEC 24734 performance metrics (A4) for relevant print mode

  • Original Document Feeder compatibility for scanning/copying

  • Number of main paper trays and connectivity options

  • On-site warranty duration and potential extended warranty

Terms & Conditions

  • Delivery quantity variations up to 25% with contract extension

  • OEM/Support requirement for imported products with India presence

  • Mandatory on-site warranty and potential extended coverage

Important Clauses

Payment Terms

Payment terms to be as per procurement policy; confirmation pending in bid document

Delivery Schedule

Delivery period calculated post order; option clause may extend time; minimum 30 days baseline guidance

Penalties/Liquidated Damages

Penalties/LD to be defined under contract; standard government tender practice likely applicable

Bidder Eligibility

  • Not under liquidation or bankruptcy

  • Demonstrated experience in supplying A3 MFPs or similar hardware

  • Proven financial capacity with audit-ready statements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

A3 Size Multifunction Printer (MFP) (Q2)

Advisory Bank

State Bank of India

ePBG Percentage

3%

ePBG Duration (Months)

14

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

Udhampur

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-UdhampurUdhampur--530-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9527034.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax No
Hardware Configuration RAM Size (MB) 512, 1024, 2048, 2560, 3072, 3584, 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192, 1500 Or higher
Hardware Configuration Storage Capacity (in GB) 0, 128, 256, 512, 1024, 320, 640, 500 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4, 5, 6 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port
Connectivity and Reliability Duty Cycle (Number of Prints/Month) 50,000 to 79,999, 80,000 to 99,999, 1,00,000 to 1,19,999, 1,20,000 to 1,49,999, 1,50,000 to 1,99,999, 2,00,000 to 2,49,999, 2,50,000 to 2,99,999, 3,00,000 to 3,49,999, 3,50,000 to 3,99,999, 4,00,000 to 4,49,999, 4,50,000 to 4,99,999, 5,00,000 to 5,49,999, 5,50,000 to 5,99,999 Or higher
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 2, 3, 4 Or higher

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar A3 MFP supplies

4

Financial statements (last financial year/quarterly reports)

5

EMD deposit proof or online payment receipt

6

Technical bid documents showing compliance with MFP specifications

7

OEM authorization / authorized distributor certificate

8

Warranty/AMC approach documentation

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for the Indian Army A3 MFP tender in Udhamur 2026?

Bidders should prepare GST, PAN, experience certificates, financial statements, and EMD documentation, plus OEM authorizations. Ensure MFP meets auto duplexing, RAM/storage specs, and IS/IS0 standards if specified. Submit technical and financial bids online per ATC. Delivery and after-sales support must align with OEM service capabilities.

What documents are required for A3 MFP procurement in Jammu?

Required documents include GST certificate, PAN card, recent audited financials, experience certificates on similar MFP supply, EMD proof, OEM authorization, and technical bid detailing RAM/storage/delivery capability. Also provide service center details in India for post-sales support.

What are the key technical specifications for ISM A3 MFPs?

Tender specifies A3 size printing; auto duplexing; RAM and storage capacity; connectivity options; ISO/IEC 24734 performance metrics for A4; document feeder type; duty cycle; on-site warranty and extended warranty terms. Exact RAM/storage values to be supplied by bidders.

What is the EMD amount for the Udhamur printer tender?

The EMD amount is not disclosed in the available data; bidders should refer to the bid invitation where the exact EMD figure and payment method (DD/online) will be specified, along with acceptance criteria.

When is delivery expected after order placement for MFPs?

Delivery terms allow option-based quantity adjustments up to 25%, with delivery period commencing from the last date of the original delivery order; extended delivery can be calculated using (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.

Which warranty terms are mandatory for imported A3 MFPs?

Imported printers require an OEM registered office in India to provide after-sales service; on-site warranty duration is specified in the tender, with possible extended warranty; bidders must submit corresponding OEM service commitment and coverage details.

What are the OEM and service requirements for this Army tender?

If the product is imported, an OEM or authorized seller must have a registered office in India to provide after-sales service. Documentation proving India-based service capability must be submitted with the bid, along with product compliance certificates and warranty terms.

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