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Urban Development And Urban Housing Department Gujarat A3 Size Multifunction Printer Tender Surat 2026 IS I LBP 2025

Bid Publish Date

06-Jul-2026, 11:40 am

Bid End Date

17-Jul-2026, 12:00 pm

EMD

₹1,38,000

Value

₹46,00,000

Location

SURAT , GUJARAT
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Progress

Issue06-Jul-2026, 11:40 am
Corrigendum13-Jul-2026
AwardPending
Explore all 6 tabs to view complete tender details

Quantity

23

Bid Type

Two Packet Bid

Key Highlights

  • • Official brand/OEM requirements may apply; ensure OEM authorization and model-specific compliance.
  • • IS/IS0 standards or IS 550 equivalents may be referenced in product specs; verify printing standards and energy efficiency.
  • • 25% quantity variation clause at contract stage and during currency; plan inventory and logistics accordingly.
  • • On-site warranty; specify duration and coverage; include extended warranty terms separately.
  • • EMD submission via Demand Draft or Banker’s Cheque; hardcopy must reach within 5 days.
  • • Delivery terms tied to original and extended periods; minimum extension time is 30 days.

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The procurement is issued by the Urban Development And Urban Housing Department Gujarat, targeting an A3 Size Multifunction Printer (MFP) for delivery to Surat, Gujarat 394101. The estimated contract value is ₹46,00,000 with an EMD of ₹1,38,000. The scope covers standard MFP features including printing (mono and colour), scanning, copying, and fax availability as applicable. Key differentiators include on-site warranty, potential quantity variations up to 25% during and after award, and a delivery timeline tied to original and extended orders. This tender requires adherence to specific option clauses and delivery calculations, ensuring readiness for municipal procurement timelines.

Technical Specifications & Requirements

  • Printing technology and printing performance details align with standard MFP capabilities for laser/LED and inkjet models; specific speeds and ISO/IEC 24734 metrics are required for A4 monochrome and colour outputs.
  • Auto duplexing (2-sided) functionality; standard to advanced models acceptable.
  • Original document feeder type for scanning/copying; multiple trays and RAM/storage specifications may be required depending on model.
  • Connectivity options (USB, Ethernet, Wi-Fi) and reliability criteria to meet Surat Municipal Corporation expectations.
  • On-site warranty (in years) and extended warranty availability; ensure compliance with warranty terms.
  • Potential OEM branding or model-level compliance not explicitly specified; bidders must demonstrate compatibility with requested features via submitted specifications.
  • The bid may require compliance with municipal procurement standards, including secure data handling and service support.

Terms & Eligibility

  • EMD: ₹1,38,000; payment via Demand Draft or Banker’s Cheque in favor of Commissioner Surat Municipal Corporation; scanned proof and hardcopy delivery within 5 days of bid end/opening.
  • Quantity flexibility: up to 25% increase/decrease in contracted quantity at bid rates; delivery period adjustments follow a defined formula with a minimum of 30 days.
  • Delivery & installation: delivery starting from the date of original order with option-based time extensions; bidders must comply with option clause.
  • Documentation: GSTIN, PAN, experience certificates, financial statements, OEM authorizations, and technical bid documents as required by ATC terms.

Key Specifications

  • Product: A3 Size Multifunction Printer (MFP)

  • Estimated value: ₹46,00,000

  • EMD: ₹1,38,000

  • Delivery flexibility: up to 25% quantity variations

  • Delivery schedule: as per original order date with option-based extensions

  • Warranty: On-site warranty; extended warranty terms to be provided

Terms & Conditions

  • EMD amount and payment method via DD/BC to Commissioner Surat Municipal Corporation

  • Quantity variation up to 25% during and after award with specific delivery calculations

  • Delivery and installation terms tied to order dates and extended period rules

Important Clauses

Payment Terms

EMD ₹1,38,000 via DD/BC; scanned proof uploaded; hardcopy delivery within 5 days of bid end/opening

Delivery Schedule

Delivery period linked to original order; option clause allows additional time; minimum extension 30 days

Penalties/Liquidated Damages

Not explicitly stated; terms imply adherence to delivery dates and warranty commitments; apply as per tender ATC

Bidder Eligibility

  • Experience in supplying similar A3 MFPs to municipal or government bodies

  • Financial stability demonstrated by last 2–3 years statements

  • GST registration, PAN, and OEM authorization for proposed model

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A3 Size Multifunction Printer (MFP) (Q2)

Advisory Bank

KOTAK MAHINDRA BANK

Payment Timelines

Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

Surat

Delivery Pincodes

395003

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Dharmeshbhai Manubhai Patel395003,Surat Municipal Corporation, Mahanagar Seva Sadan, Gordhandas Chokhawala Marg, Mugalisara, SuratSuratGujarat3950032330-

Authority Records

URBAN DEVELOPMENT AND URBAN HOUSING DEPARTMENT

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Documents 5

GeM-Bidding-9560292.pdf

Main Document

Other Documents

OTHER

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax No
Hardware Configuration RAM Size (MB) 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192 Or higher
Hardware Configuration Storage Capacity (in GB) 128, 256, 512, 1024, 320, 640, 500 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 2, 3, 4, 5, 6 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar MFP procurements

4

Financial statements for the last 2–3 years

5

EMD submission proof (DD/BC) with scanned copy

6

Technical bid documents showing compliance with required features

7

OEM authorization or dealership certificate for the proposed MFP

8

Any ATC documents referenced by the tender

Corrigendum Updates

1 Update
#1

Update

13-Jul-2026

Extended Deadline

17-Jul-2026, 12:00 pm

Opening Date

17-Jul-2026, 12:30 pm

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for A3 MFP tender in Surat Gujarat 2026

Bidders must submit GST, PAN, experience proofs, financials, EMD ₹1,38,000 via DD/BC, OEM authorization, and technical compliance documents. Ensure on-site warranty details and 25% quantity variation terms are addressed in the technical bid; hardcopy delivery within 5 days of bid end date.

What documents are required for the MFP procurement in Surat

Required documents include GST certificate, PAN, last 2–3 years financial statements, experience certificates for similar MFPs, EMD proof (DD/BC), OEM authorization for the chosen model, and detailed technical bid showing RAM/storage, connectivity, and duplex features.

What is the EMD amount for the Gujarat MFP tender

The EMD is ₹1,38,000; bidders may submit via Demand Draft or Banker’s Cheque in favor of Commissioner Surat Municipal Corporation, with scanned proof uploaded and hardcopy delivered within 5 days.

What are the delivery terms for the Surat MFP contract

Delivery starts from the original order date; option clause allows +25% quantity with calculated extension time using (increased quantity/original quantity) × original delivery period, minimum 30 days, extending to the original maximum timeframe.

Which warranty terms apply to the MFP procurement in Gujarat

The contract requires on-site warranty; bidders must specify the exact on-site warranty period and provide an extended warranty option with cost and coverage details beyond the standard period.

What standards or certifications are required for the MFP

Model compliance with standard printer specifications including IS/IEC 24734 equivalents for printing speeds; OEM authorization; ensure the bid demonstrates compatibility with required features such as Auto Duplexing and network connectivity.

What is the estimated contract value for the Surat MFP tender

Estimated contract value is ₹46,00,000; bidders should align pricing to this value, with breakdowns for unit price, delivery, installation, and warranty costs, ensuring bid remains within the municipal procurement budget.

How to verify OEM eligibility for the Gujarat MFP tender

Obtain and submit OEM authorization for the proposed model; verify the vendor’s authorized dealership status, applicable regional warranties, and ensure the model supports required RAM/storage and connectivity specs listed in the tender.

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