Hqids Manpower Outsourcing Tender Department of Military Affairs Rajasthan 2026 ISI compliant standards

Tender Overview

Organization: Hqids (Department of Military Affairs). Product/Service: Manpower Outsourcing Services (minimum wage - skilled; graduate; others). Estimated Value: ₹5,833,296. EMD: ₹291,664. Location: (unspecified) but bid requires office in the state of the consignee; target bidders must meet state-wise presence. Key differentiator: 50% quantity/duration flex at bid/contract award; lumpsum scope may expand up to 50% with consent. Context: Service contract for outsourced staff with salary payment obligations and statutory documentation. Unique aspects: mandatory service support contact, payroll-first payment model, and mandatory regulatory registrations.

Technical Specifications & Requirements

• No technical product specs provided; scope centers on outsourcing services for manpower rather than hardware.
• EMD value and estimated contract size indicate moderate-scale services engagement.
• Policy provisions include: 50% option to modify contract quantity or duration; option to increase scope by up to 50% for lumpsum contracts with service provider consent.
• Office presence requirement: service provider must have an office in the consignee’s state; evidence required at bid time.
• Compliance needs include formal registrations and certifications: Shram Suvidha, EPF, ESI, GST, NSIC, PASARA, Aadhaar, PAN, and labour licensing, with registration validity on bid opening date.
• Payroll obligation: salaries paid to staff deployed at buyer location prior to invoicing; submission of PF/ESI and bank statements with payments.
• Service support: dedicated toll-free/phone line for bidder and OEM support must be available.

Terms, Conditions & Eligibility

• EMD: ₹291,664 (may be via bank-based instruments or documentary evidence as specified).
• Office requirement: must maintain an office in the state of the consignee; documentary evidence required.
• Financial standing: bidder must avoid liquidation, receivership; provide an undertaking if not in good standing.
• Documentation: upload all qualifying certificates; ensure compliance with ATC/Corrigendum; missing documents can lead to rejection.
• Service & Support: dedicated/toll-free support number required.
• Registration prerequisites: mandatory enrolment on Shram Suvidha portal, EPF, ESI, GST, NSIC, PASARA, Aadhaar, PAN, and labour licensing prior to bid opening.
• Payment terms: salaries paid by service provider upfront; reimbursement claimed from buyer with statutory disclosures.
• Submission specifics: FDR option for EMD available; if used, indicate withdrawal conditions and supply hard copy within 5 days of bid end/open.