Directorate Of Employment & Training Event Management Tender Bhuj Gujarat 2026 National Theme Based Events
Bid Publish Date
02-Sep-2026, 2:22 pm
Bid End Date
12-Sep-2026, 3:00 pm
Value
₹2,00,000
Location
Progress
Key Highlights
- • Vendor can adjust contract quantity/duration by up to 25% before/after award with consent
- • Delivery location specified: Nagar Palika Town Hall, Bhuj, Gujarat (370001)
- • OEM authorization required when using third-party distributors
- • Non-toxic health safety requirement; MSDS for toxic materials if any
- • Full-day event management with venue development and theme-based execution
- • No BOQ items; emphasis on service capability, logistic execution, and reliability
- • Section terms emphasize liability, assignment, and subcontracting constraints
Tender Overview
The Directorate Of Employment & Training invites bids for Event Management Service encompassing national-level theme-based events, venue development, and full-day arrangements at the Nagar Palika Town Hall, Bhuj, Gujarat. Estimated value is ₹200,000 with delivery at the Bhuj address. The scope includes on-site event coordination, logistics, and related support services. A flexible scope clause allows up to 25% change in quantity or duration prior to contract issuance and within post-award adjustments. This procurement targets vendors capable of end-to-end seminar/exhibition management for government-run programs in the regional context.
Technical Specifications & Requirements
- No formal technical specifications published in BOQ. Provisions emphasize service delivery for event management, including theme-based program execution and venue development.
- Key logistical expectations include on-site coordination, stage setup, seating, AV support, audience management, and compliance with non-toxic/health-safety norms as per general tender terms.
- Address for delivery/installation: Nagar Palika Town Hall, Near Jubeli Circle, Bhuj, district Kutch, PIN 370001. On-site completion is implied for a single full-day event, with potential for additional activities as per ATC/Scope documents.
- Bidder to provide Manufacturer Authorization if using OEM/third-party services, and furnish non-liability statements as required by the terms.
- No BOQ items present; focus remains on service quality, reliability, and compliance with buyer-specified conditions.
Terms, Conditions & Eligibility
- 25% option clause: Buyer may increase/decrease contract quantity or duration up to 25%, both pre- and post-issuance subject to consent.
- Delivery/site: On-site execution at Bhuj Town Hall, with responsibility for installation if covered under scope.
- Financial standing: Bidders must confirm non-liquidation and provide an undertaking; no current bankruptcy status.
- Authorization: If bidding via authorized distributors, provide OEM/service provider authorization with contact details.
- Health/safety: Products and services must be non-toxic; MSDS provided if toxic materials are involved.
- Subcontracting/assignment: Buyer consent required; responsibility remains with the primary seller.
Key Specifications
-
Event management service for national/theme-based events
-
On-site delivery at Nagar Palika Town Hall, Bhuj (370001)
-
Full-day program coordination, venue development, logistics
-
OEM authorization required when using third-party suppliers
-
Non-toxic product/service delivery; MSDS if toxic materials involved
Terms & Conditions
-
25% quantity/duration variation allowed with consent
-
Delivery must occur on-site at Bhuj Town Hall
-
OEM authorization required for distributors
Important Clauses
Payment Terms
Not specified in data; bidders should expect standard government payment upon satisfactory delivery and acceptance; confirm terms in ATC/ATC documents.
Delivery Schedule
On-site event delivery at Bhuj; full-day arrangement; any additional activities per SOW to be clarified.
Penalties/Liquidated Damages
Not specified; potential LD clauses typical in service contracts should be reviewed in ATC.
Bidder Eligibility
-
Experience in event/Exhibition/Workshop management within government projects
-
Financial stability demonstrating ability to undertake ₹200,000-scale contract
-
Compliance with OEM authorization requirements when applicable
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Events; Venue Development; Buyer premise; Full day
Delivery Details
Delivery Locations
1
Delivery Cities
Kachchh
Delivery Pincodes
370001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Chavada Vipulbhai Vajubhai | 370001,DISTRICT EMPLOYMENT OFFICE BHUMALI BHAVAN ROOM 102/103 BHUJ- KUTCH | Kachchh | Gujarat | 370001 | 1 | - | - |
Authority Records
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Documents 6
GeM-Bidding-9836860.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar event management engagements
Financial statements or proof of financial standing
EMD security (if applicable) and bid security documentation
Technical bid documents detailing event management capabilities
OEM authorization or manufacturer/agency authorization (if applicable)
Authorization form/certificate for distributors (if applicable)
MSDS or health-safety compliance documents for any toxic materials (if applicable)
Frequently Asked Questions
How to bid for the Bhuj event management tender 2026 in Gujarat?
Bidders should submit the technical bid with event management capabilities, OEM authorizations if applicable, GST PAN, financial statements, and bid security. Ensure submission aligns with buyer terms, including the 25% scope flexibility and on-site delivery at Nagar Palika Town Hall, Bhuj (370001).
What documents are required for event management procurement in Gujarat?
Required documents include GST registration, PAN card, experience certificates for similar events, financial statements, EMD/security, technical bid detailing capabilities, OEM authorization, and distributor authorization if applicable, plus health/safety MSDS if toxic materials are used.
What are the delivery requirements for the Bhuj event service contract?
Delivery is on-site at Nagar Palika Town Hall, Bhuj, with full-day event management. The contract allows a 25% variation in quantity or duration, subject to prior approval, and any installation/commissioning occurs at the same venue unless specified otherwise.
What standards or certifications are required for this tender in Gujarat?
While no IS/ISO standards are explicitly listed, bidders must provide OEM authorizations if using third-party suppliers and ensure non-toxic, safe health materials; MSDS should be provided if toxic items are involved.
What is the estimated value and scope of the Bhuj event tender 2026?
Estimated value is ₹200,000 for national-level theme-based events, including venue development and full-day management. The scope includes on-site coordination, logistics, and event support services; quantity may vary by up to 25% per contract terms.
What is the deadline and payment terms for this procurement?
No explicit deadline is provided in the data; standard government terms imply payment on acceptance with a typical 30-day window post-delivery, but bidders should confirm in ATC; ensure compliance with EMD/security requirements.
How to verify eligibility criteria for this government event tender in Gujarat?
Verify that the bidder has prior similar-event delivery experience, financial stability, and OEM authorization where applicable. Ensure on-site delivery capability at Bhuj and readiness to handle theme-based, full-day programs under government procurement norms.