Directorate Of Employment & Training Gujarat Event Management Services ValSAD Gujarat 2026 540000 Workshops
Progress
Key Highlights
- • Local service office requirement in Gujarat with documentary evidence
- • Dedicated toll-free service support line and escalation matrix
- • EMD amount: ₹16,200; estimated contract value ₹540,000
- • Full-day event management for workshops/exhibitions; third-party premise handling
- • SLA and ATC attachments to define performance standards
Tender Overview
The Directorate Of Employment & Training under the Labour And Employment Department Gujarat seeks event management services for a full-day workshop/exhibition format in VALSAD, Gujarat (396001). Estimated value is ₹540,000 with an EMD of ₹16,200. The scope centers on venue-based event coordination, participation arrangements, and third-party premises management for a single-day or full-day program, within the state. A primary differentiator is the requirement for a dedicated service provider office located in Gujarat and a formal escalation path for service support. The procurement emphasizes structured on-site coordination, seamless AV and logistics, and a reliable local partner to handle registrations, seating, and attendee management. This tender targets experienced event management firms capable of rapid deployment and end-to-end execution.
Technical Specifications & Requirements
- No BOQ items or explicit technical specs are published. Tender highlights include a local service office requirement in Gujarat with documentary evidence, and a dedicated toll-free service line for support. An escalation matrix must be provided by the bidder/OEM. SLA documentation is required and will be used to assess service levels.
- Key capabilities sought include on-site event management, registrations handling, venue coordination, third-party premises deployment, and full-day program logistics. Bidders should confirm capability to deliver AV, signage, seating, and attendee facilitation in a compliant, timely manner. References or ATC/SLA attachments may define performance expectations.
Terms, Conditions & Eligibility
- EMD: ₹16,200.
- Local Presence: Office of the service provider must be located in the state of the consignee (Gujarat). Documentary evidence required.
- Support: Dedicated toll-free telephone line for service support and an escalation matrix must be provided by bidder/OEM.
- Documentation: Access to ATC and SLA attachments; compliance with buyer-added terms; demonstration of capability for full-day event management and third-party venue coordination. No BOQ items are specified; emphasis on service quality and local availability.
Key Specifications
-
Event management service for one or more full-day workshops/exhibitions in ValSAD, Gujarat
-
Local Gujarat office presence with documentary evidence
-
Dedicated toll-free support line for service assistance
-
Escalation matrix with contact numbers for service issues
-
SLA and ATC documents to define performance metrics
-
Third-party premise management and on-site coordination
Terms & Conditions
-
EMD of ₹16,200 required with bid submission
-
Local Gujarat service office with documentary proof
-
Dedicated toll-free support and escalation matrix mandatory
Important Clauses
Payment Terms
Payment terms to be defined in SLA; likely after delivery/completion as per contract.
Delivery Schedule
Full-day event management; timeline unspecified; delivery obligations per SOW/ATC.
Penalties/Liquidated Damages
Penalties to be delineated in SLA/ATC; performance-based deductions may apply.
Bidder Eligibility
-
Experience in managing government or large-scale workshops in Gujarat
-
Evidence of a local Gujarat office and service capability
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Financially sound with adequate turnover and support infrastructure
Tender Data
Bid Details
Quantity
4
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
12
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Workshop; Participation arrangements; Third-party premise; Full day
Authority Records
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Documents 6
GeM-Bidding-9356883.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
Buyer uploaded ATC document
ATC
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
7 Updates Update
Extended Deadline
12-Sep-2026, 10:30 am
Opening Date
13-Sep-2026, 10:30 am
Update
Extended Deadline
01-Sep-2026, 10:30 am
Opening Date
01-Sep-2026, 11:00 am
Update
Extended Deadline
18-Aug-2026, 6:30 am
Opening Date
18-Aug-2026, 7:00 am
Update
Extended Deadline
24-Jul-2026, 6:30 am
Opening Date
24-Jul-2026, 7:00 am
Update
Extended Deadline
23-Jul-2026, 3:30 am
Opening Date
23-Jul-2026, 4:00 am
Update
Extended Deadline
02-Jun-2026, 11:30 am
Opening Date
02-Jun-2026, 12:00 pm
Update
Extended Deadline
01-Jun-2026, 11:30 am
Opening Date
01-Jun-2026, 12:00 pm
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Required Documents
GST certificate
PAN card
Experience certificates for similar event management projects
Financial statements or turnover proof
EMD payment proof (₹16,200)
Technical bid documents and compliance certificates
OEM authorizations (if applicable)
Documentation proving local office in Gujarat
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for event management tender in Gujarat ValSAD 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, and ₹16,200 EMD along with technical bid. Ensure Gujarat-based office proof, toll-free support, and escalation matrix as per buyer terms. Review ATC and SLA attachments for performance standards and delivery expectations.
What documents are required for Gujarat event management bid 2026?
Required documents include GST certificate, PAN, experience certificates for similar events, financial statements, EMD receipt, technical bid, OEM authorizations if applicable, and proof of a Gujarat-based service office. ATC and SLA attachments must be accepted and complied with.
What is the EMD amount for the Gujarat event tender 2026?
EMD is ₹16,200. Submit proof of payment with bid; ensure the amount is exact and matches the tender terms. EMD is typically refundable after evaluation or contract award, subject to tender rules and participation.
What are the delivery requirements for the Gujarat workshop management tender?
Delivery requires full-day event management and third-party venue coordination. No fixed delivery date is given; ensure performance per SOW and SLA attachments. Provide on-site coordination plan, attendee handling, AV setup, and venue logistics within the proposed timeline.
What support terms are required for the Gujarat event bid 2026?
A dedicated toll-free support line and an escalation matrix with contact numbers must be provided. The SLA must define response times, issue resolution, and ongoing service during the event to ensure uninterrupted execution.
What standards and certifications are needed for Gujarat event procurement?
Obtain documentation proving local Gujarat office, and ensure compliance with event management service requirements in the SLA. While no specific ISO/IS standards are listed, adherence to service quality and timely delivery per ATC is required.
How is the estimated contract value reflected in the bid for Gujarat events?
The estimated value is ₹540,000. Bids should align with this scope, reflecting comprehensive full-day event management, attendee facilitation, venue coordination, and reliable on-ground execution within the budget.