Northern Coalfields Limited EVAPORATOR, CONDENSOR, HOSE & MOTOR Parts Tender Sonbhadra UP 2026

Tender Overview

Northern Coalfields Limited invites bids for the supply of a wide range of mining equipment spares including EVAPORATOR, TUBE, SWITCH PRESSURE, MOTOR, HOSE, FILTER, HOSE COOLER, COVER GUARD, HEAD LAMP, JOINT, BOLT, BEARING, SHAFT, STARTER ASM, GENERATOR ASM, PULLEY and related parts (Part Nos. 4469056, 4475286, 4469059, 4469041, 4436306, 4436307, 4471764, 4454684, 4454678, 214771, 4408504, 4408505, 4316026, 4304464, 4436685, 4449267, 4438384, ZC00000097, 4435320, 4449007, 4449008, 4451670, 6024060, 6024061, Z214771, 4326995, 645106, 309219, TE08798, 4193871, 4453962, 4453963, 4278156, 4323284, 4239752, 4313442, 4453966, 4375182, 4362764, 4328599, 4314398, 4343422, 4314399, 4314074, 4314075, 4314076, 4309074, 4389856, 4309072, 4389857, 4614911, 4031771, 1811003413, 1812005307, 4476046, 4105691, YA00023056). The procurement is a goods-only supply contract by Northern Coalfields Limited (Coal India Limited) for operations located in Sonbhadra, Uttar Pradesh (231205) with an estimated value of ₹69,85,589.26 and an EMD of ₹1,898. The scope includes a large BOM of 75 items across spares, requiring BIS/type test certificates as part of submitting certificates. The buyer reserves option to adjust quantities by up to ±25% and to extend delivery within contract rates. Unique feature: mandatory BIS/type test certificates and multiple part numbers. This tender targets suppliers capable of high-volume, standards-compliant mining spare parts supply under BIS/type approvals.

Technical Specifications & Requirements

• Product category: mining equipment spares and accessories (evaporator, condenser, hoses, motors, switches, lamps, bearings, shafts, gears, covers, clamps, bolts, starters, generators, pulleys, etc.).
• Quantity/value: estimated contract value ₹69,85,589.26; EMD ₹1,898; 75 line-items in BOQ with 1: N/A item-level details provided in specification file; delivery terms align with option clause up to 25% quantity variation.
• Certifications/standards: mandatory BIS licence and type test certificates; other certificates as prescribed in the product specification. Supplier must upload these with bid.
• Delivery/scope: “Scope of supply” states Only supply of Goods; items to be supplied as per Part Nos; no in-house service scope indicated.
• Special terms: option to increase/decrease quantity by 25% at contract; delivery period adjustments calculated as (additional quantity/original quantity) × original delivery period, min 30 days; if original period < 30 days, time equals original period.
• Documentation: submit BIS/type-test certificates and other prescribed certificates for the listed parts; maintain quality and conformity for each item.

Terms, Conditions & Eligibility

• EMD: ₹1,898; can be in online mode or as specified in terms.
• Delivery: delivery timeline linked to last delivery order date; option to extend as per clause, subject to minimum 30 days extension.
• Scope: bid price to include all costs; bid is for supply of goods only.
• Certificates: upload BIS licence, type-test certificates, and other prescribed approvals with bid.
• Additional terms: bidder must comply with buyer’s option clause and supply conditions; ensure compliance with standard product specifications and delivery schedule.
• Eligibility: suppliers must demonstrate ability to supply 75-item BOM; ensure partnership readiness, financial stability, and capability to meet BIS/type test requirements.
• Penalties/penalty framework not stated; ensure contract compliance with delivery and quality standards.