Facility Management Services - LumpSum Based - Commercial; CAMC OF WATER COOLERS PURIFIERS, O&M of
Rashtriya Chemicals And Fertilizers Limited (rcf)
MUMBAI, MAHARASHTRA
Posted:
22 February 2025
Closed:
24 March 2025
GEM
GEM
Numaligarh Refinery Limited HVAC CAMC Tender Guwahati Kamrup Assam 2026 - Lump Sum Facility Management & CAMC for NRL Centre ISO/IS 550 standards
Progress
Issue02-Jul-2026, 5:46 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Categories
9
Tender Overview
Numaligarh Refinery Limited invites bids for Facility Management Services (LumpSum Based) and Comprehensive CAMC for HVAC system at the NRL Centre, Guwahati, Kamrup, Assam. Estimated value: ₹4,727,088.64. Consumables cost reimbursed to the service provider on actuals. Scope includes operation and CAMC for HVAC with 25% quantity/duration adjustment allowed, post-contract issuance. The tender emphasizes flexible scope and lump-sum pricing for service delivery in a government-backed refinery environment. The absence of BOQ items suggests a broader service contract with firm CAMC requirements and potential workload adjustments under ATC/Scope documents.
Technical Specifications & Requirements
- HVAC CAMC for NRL Centre, Guwahati including preventive maintenance, fault diagnosis, routine servicing, and emergency response.
- Consumables reimbursed on actuals (defineable by supplier invoices and approved consumption).
- Scope scope flexibility up to 25% for quantity or duration adjustments with consent from the service provider.
- No explicit technical standards or model numbers listed; bidders should align with general facility management practices for HVAC and CAMC in a government facility.
- BOQ shows no items; bidder should rely on SOW and ATC documents for detailed deliverables.
- EMD details not disclosed; bidders must verify at bid submission.
Terms & Eligibility
- Quantity/duration adjustment up to 25% allowed after contract issue; initial scope may be expanded with consent.
- LumpSum service contract with CAMC for HVAC; consumables reimbursed on actuals.
- Sectional ATC and SOW attachments exist; bidders must review uploaded documents.
- Standard procurement terms may apply; bidders should confirm payment terms, guarantees, and warranty expectations during bid.
Key Specifications
-
Product/Service: Facility Management Services - LumpSum CAMC for HVAC system
-
Location: NRL Centre, Guwahati, Kamrup, Assam
-
Estimated value: ₹4,727,088.64
-
Consumables: Reimbursed to service provider on actuals
-
Quantity/duration flexibility: Up to 25% post-issue with consent
-
BOQ: No items listed; rely on SOW/ATC for deliverables
Terms & Conditions
-
EMD amount: Not disclosed in data; verify during bid submission
-
Delivery/Performance: CAMC for HVAC with lump-sum pricing
-
Payment terms: Not specified; confirm with ATC/SOW
Important Clauses
Payment Terms
Not specified; bidders should review ATC/SOW for payment milestones and reimbursement for consumables
Delivery Schedule
Not specified; CAMC implies ongoing service; verify response times in SOW
Penalties/Liquidated Damages
Not specified; check terms in ATC for SLA-based penalties
Bidder Eligibility
-
Experience in facility management or HVAC CAMC in government or large industrial setups
-
Financial capability to manage lump-sum CAMC with cost reimbursement for consumables
-
Compliance with local regulations and OEM service capabilities
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - Commercial; Operation and Comprehensive Annual Maintenance Contract (CAMC) for HVAC system of NRL Centre, Guwahati; Cost of consumable to be reimbursed to service provider on actual
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
27
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
10-07-2026 12:00:00
Pre-Bid Venue
Time & Date: At 11.00 AM of 10.07.2026 Venue / Mode: NRL Centre, Guwahati Contact details: Anil Deka, SR. MANGR (ADMIN), E-mail: [email protected] ; Mob: 9435321504 The pre-bid discussion will be conducted physically at NRL Centre, Guwahati. Participation in physical meeting during pre-bid discussion is mandatory. Non-participation in pre-bid discussion will lead to technical disqualification of a bidder. The minutes of pre-bid discussion will be part of tender document.
Delivery Details
Delivery Locations
1
Delivery Cities
Kamrup Metro
Delivery Pincodes
781005
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Prabhat Baishya | 781005,Numaligarh Refinery Limited, 122 A, G. S. Road, Christian Basti, Guwahati | Kamrup Metro | Assam | 781005 | Project / Lumpsum Based | - | - |
Authority Records
MINISTRY OF PETROLEUM AND NATURAL GAS
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Documents 8
GeM-Bidding-9548264.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
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Buyer uploaded ATC document
ATC
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates in facility management or HVAC CAMC
4
Financial statements (last 2-3 years)
5
EMD/Security deposit (as applicable by portal guidance)
6
Technical bid documents showing CAMC capabilities
7
OEM authorizations for HVAC equipment (if required)
8
ATC/SOW view/download confirmations
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for HVAC CAMC tender in Guwahati Assam 2026?
Bidders should prepare GST, PAN, experience certificates, financial statements, and EMD as per ATC. Submit CAMC capability documents, OEM authorizations, and technical bids. Review SOW/ATC for scope and ensure lump-sum pricing with consumable reimbursement details. Confirm submission through the portal by the stated deadline.
What are the eligibility criteria for NRL facility management bid in Assam 2026?
Eligibility includes prior FM or HVAC CAMC experience, demonstrated capability for lump-sum contracts, financial stability, and compliance with applicable regulations. OEM support or service capability for HVAC systems at government facilities is preferred, along with necessary certifications and GST registration.
Which documents are required for CAMC tender submission in Guwahati?
Required documents include GST certificate, PAN card, experience certificates in FM/HVAC CAMC, financial statements, EMD/Security deposit, technical bid documents, OEM authorizations, and ATC/SOW confirmations. Ensure the consumables reimbursement process is understood and aligned with invoicing norms.
What are the technical specifications for HVAC CAMC at NRL Centre Guwahati?
Specifications specify CAMC for HVAC with preventive maintenance, fault diagnosis, and emergency response. Consumables reimbursed on actuals. No explicit IS/ISO numbers listed; bidders should align with standard HVAC CAMC practices and review SOW/ATC for deliverables and SLAs.
What is the scope flexibility in this HVAC CAMC tender in Assam?
The buyer may increase the contract quantity or duration by up to 25% after contract issuance, and up to 25% scope expansion with service provider consent during lump-sum CAMC execution.
When is the payment timing for CAMC services in this Assam tender?
Payment terms are not specified in the available data; bidders should verify terms in ATC/SOW. Typically, CAMC payments align with monthly SLAs and completion of service milestones, with consumables reimbursement on actuals against supplier invoices.
What marks the qualification for OEM authorization in this Guwahati tender?
If OEM authorizations are required, bidders must include official letters from HVAC OEMs confirming service capability for NRL Centre assets in Guwahati. Availability of certified technicians and spare parts should be demonstrated in the submission.
What assurances are required for consumables reimbursement in Assam CAMC?
Bidders must provide invoicing aligned with actual consumption, supported by supplier invoices and approval from NRL. The SOW should specify eligible consumables and approved price cap, ensuring transparency in reimbursement claims for CAMC activities.
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Documents 8
GeM-Bidding-9548264.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS