Indian Army Oil & Engine Spare Parts Tender Ambala Haryana 2026 IS0 9001 Compliant Year 2026

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad range of automotive and engine spare parts including filters, pistons, gaskets, fuel pipes, rocker assemblies, belts, and related components listed under 28 items. The procurement location is Ambala, Haryana, and the scope is the supply of goods only for an estimated assortment of engine and vehicle maintenance parts. A key differentiator is the extensive 28-item catalog spanning critical mechanical assemblies, with a supplier requirement to provide precise Data Sheets and OEM data aligned to the offered items. An ISO 9001:2015-registered bidder or OEM is preferred to ensure quality alignment with military-grade standards. The tender emphasizes robust documentation, data-sheet verification, and adherence to the option clause for quantity adjustments up to 25% during contract execution, signaling flexible procurement planning.

Technical Specifications & Requirements

• Scope: 28-item catalog of automotive and engine spare parts (filters, pistons, gaskets, belts, fuel pipes, etc.) for military vehicle maintenance
• Standards/Certifications: ISO 9001 (quality management) for bidder or OEM; Data Sheet matching critical product parameters required
• Documentation: Upload Data Sheet for offered products; confirm OEM authorization if applicable; End User Certificate format may be required per buyer terms
• Delivery/Scope: Scope of supply includes only the supply of goods; no services specified; 25% quantity variation allowed during contract at contracted rates; delivery schedule aligned to order dates
• Brand/OEM Preferences: OEM data alignment and potential brand-specific components where required by military specification
• GST/Financials: GST compliance by bidder; GST rate as per applicable laws; PAN, GSTIN, cancellation cheque, EFT mandate documentation encouraged

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity up to 25% at contract and during currency; extended delivery period calculations required
• Consortium: Allow formation of a consortium with one leader; equal responsibility across members; undertaking to be uploaded
• Data Sheet & Verification: Mandatory product data sheet submission; mismatch could lead to bid rejection
• End User Certificate: If demanded, provided in Buyer’s standard format
• Scope: Bid price must include all costs; supply of goods only
• Self-Verification: Bidder must be financially sound; no liquidation or bankruptcy; upload undertaking
• Documentation: Include PAN, GSTIN, cancelled cheque, EFT mandate; ensure GST compliance prior to quoting
• ISO/Quality: ISO 9001 certification requirement indicated for bidders or OEMs; ensure alignment with military procurement standards