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Indian Army Department Of Military Affairs Office Supplies Tender 2026 - Office Stationery & General Goods Supply, India, ISI/IS 550 Compliant 2026

Bid Publish Date

03-Jan-2026, 7:25 pm

Bid End Date

14-Jan-2026, 8:00 pm

Location

THE NILGIRIS , TAMIL NADU

Progress

Issue03-Jan-2026, 7:25 pm
AwardPending
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Quantity

91

Category

Pen Stand

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements for imported items: registered Indian office for after-sales service
  • • Option clause enabling ±25% quantity variation during and after contract
  • • Delivery period adjustments formula with minimum 30 days
  • • GST responsibility falls on bidder; reimbursement based on actuals or lower rate
  • • Vendor code creation requires PAN, GSTIN, cancelled cheque, EFT mandate
  • • Scope includes supply of 21 office stationery items and general goods
  • • No installation work; supply-only contract with all-inclusive bid price

Categories 11

ELECTRON TUBE TALC COPIER PAPER ENVELOPE PEN BALL PEN SCISSOR SUPPLY OF SYNTHETIC FABRIC STAPLER PLASTIC ALPHABET STAMPS

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad set of office stationery and general goods, including items such as plastic flags, pen stands, brown tape, Fevistic, board markers, Dak folders, gel pens, pencils, A4 paper (80 GSM), staplers, envelopes, talcum sheets, ruled paper, registers, Fevicol, scissors, stamp pads, blue/black/red ball pens, carpets, and related consumables. This 21-item BoQ implies a comprehensive supply of basic stationery and auxiliary items for administrative use. The scope specifies supply-only delivery, with no installation work. The bidder must prepare for a flexible quantity regime with a 25% variation during and after contract award. No explicit estimated value or EMD amount is disclosed.

Technical Specifications & Requirements

Key terms include: delivery timelines linked to an original delivery period, variable quantity provisions (up to 25%), GST applicability at bidder’s discretion with actual/refundable adjustments, and OEM/authorized seller requirements for imported products with India-based after-sales support registered office. Bidder documents for Vendor Code creation include PAN, GSTIN, cancelled cheque, and EFT mandate. The scope emphasizes generic goods with no itemized technical specs; the tender expects compliance with standard procurement practices and clear pricing inclusive of all costs.

Terms & Eligibility

Critical terms call for a flexible quantity clause (up to 25%), and delivery period adjustments calculated as (Increase/Original) × Original days with a minimum 30 days. GST responsibilities rest with bidders; GST reimbursement follows actuals or applicable rates. Required documents: PAN, GSTIN, cancelled cheque, EFT mandate. OEM/Authorized seller certification is mandatory for imported items, with an Indian registered office for after-sales support. This tender involves supply-only contracts and standard vendor-code prerequisites.

Key Specifications

  • Product categories: office stationery and general goods (e.g., plastic flag sets, pen stands, tapes, adhesives, markers, folders, pens, pencils, paper, envelopes, envelopes sizes listed, stamps pads, scissors, carpets)

  • Estimated value and EMD: Not disclosed

  • Delivery: supply-only; delivery period adjustable per option clause

  • Quality/standards: not itemized; compliance with standard procurement practices

  • Warranty/after-sales: OEM support required for imported items; registered Indian office for service

Terms & Conditions

  • 25% quantity variation right at bid and contract stages

  • GST payable by bidder with reimbursement per actuals or lower rate

  • Vendor-code prerequisites: PAN, GSTIN, cancelled cheque, EFT mandate

  • Imported items require OEM authorization and Indian after-sales service presence

  • Delivery period and penalties subject to standard procurement terms

Important Clauses

Delivery & Quantity Variation

Option to increase/decrease quantity up to 25% at contract time; extended period calculations based on formula with minimum 30 days

GST & Tax

GST applicability to be borne by bidder; reimbursement at actuals or applicable lower rate

Vendor Code & Documentation

Submission of PAN, GSTIN, cancelled cheque, and EFT mandate for vendor-code creation

Bidder Eligibility

  • Experience in supplying office stationery and general goods to government bodies

  • Registered business with valid PAN and GSTIN

  • Evidence of financial stability and ability to supply across the specified categories

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Bill of Quantities (BOQ) 21 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Plastic Flag Plastic Flag 2 nos vikas@v 60
2 Pen Stand Pen Stand 2 nos vikas@v 60
3 Brown Tape Brown Tape 5 nos vikas@v 60
4 Fevistic Fevistic 10 nos vikas@v 60
5 Board Marker Blue,Black,Red Board Marker Blue,Black,Red 30 nos vikas@v 60
6 Dak Folder Red 15x11inch Dak Folder Red 15x11inch 1 nos vikas@v 60
7 Gel Pen Superior Blue, Black, Red, Green Gel Pen Superior Blue, Black, Red, Green 10 nos vikas@v 60
8 Pencil Pencil 2 pkt vikas@v 60
9 Paper A4 Size 80 GSM Paper A4 Size 80 GSM 5 ream vikas@v 60
10 Stapler 10mm Stapler 10mm 2 nos vikas@v 60
11 Envelope Small 11x5 Inches Envelope Small 11x5 Inches 2 pkt vikas@v 60
12 Envelope Large 15.5 x 12 Inches Envelope Large 15.5 x 12 Inches 2 pkt vikas@v 60
13 Envelope XL 12x10 Inches Envelope XL 12x10 Inches 1 pkt vikas@v 60
14 Talcum Sheet Talcum Sheet 1 roll vikas@v 60
15 Ruled paper Ruled paper 2 bundle vikas@v 60
16 Register 100 Pages Register 100 Pages 5 nos vikas@v 60
17 Fevicol 500gms Fevicol 500gms 2 bottle vikas@v 60
18 Scissor 216mm Scissor 216mm 2 nos vikas@v 60
19 Stamp Pad with Ink Stamp Pad with Ink 2 nos vikas@v 60
20 Ball Pen Blue Ball Pen Blue 1 pkt vikas@v 60
21 4x6 Carpet 4x6 Carpet 2 nos vikas@v 60

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

GST/Tax compliance documents as applicable

6

OEM authorization or importer certificate for imported items

7

Past experience certificates in similar supply of office stationery

8

Financial statements or turnover evidence

9

Any prior supplier registration documents with Indian Army or government bodies

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to participate in Indian Army stationery tender 2026 in India?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate. Provide OEM authorization for imported items and demonstrate capability to supply 21 listed office goods. Ensure GST handling aligns with tender terms and prepare a price including all costs for supply-only delivery.

What documents are required for vendor code creation in this tender?

Required documents include PAN Card copy, GSTIN copy, Cancelled Cheque copy, and EFT Mandate certified by your bank. These enable vendor-code creation and eligibility for the 21-item office stationery supply contract.

What is the delivery clause for quantity variation in this tender?

The purchaser may increase or decrease quantity up to 25% at contract time and during currency, with delivery time adjusted by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, ensuring flexibility in orders.

Which items are covered under the 21-item BoQ in this tender?

Items cover a broad spectrum of office stationery and consumables, including plastic flags, pen stands, brown tape, Fevistic, board markers, dak folders, gel pens, pencils, A4 80 GSM paper, staplers, envelopes, talcum sheet, ruled paper, registers, Fevicol, scissors, stamp pads, blue/black/red ball pens, and carpets.

What is required for imported items in this procurement tender?

Imported products require an OEM or Authorized Seller with a registered Indian office to provide after-sales service; submit certification proving this presence to ensure service support post-purchase.

What is the payment and GST handling for this supply contract?

GST is bidder’s responsibility; reimbursement will be based on actuals or the lower applicable rate. Payment terms align with standard government supply contracts; ensure pricing includes all costs and comply with GST invoicing norms.

What are the eligibility criteria for bidding on the Indian Army stationery tender 2026?

Eligible bidders must have prior government supply experience for office stationery, valid PAN and GSTIN, financial stability evidence, and the ability to supply 21 listed items. OEM authorization is required for imported goods and service support presence in India.

When is the bidding deadline and how to submit bids for this tender?

Bidders should follow the tender portal submission process, uploading PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorizations, and price bid for the 21 items. Ensure compliance with the 25% quantity option clause and include all costs in the bid.

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