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West Bengal State Electricity Distribution Company Limited IT Procurement: Entry/Mid Level Desktop Computers, Multifunction Machines, and Dot Matrix Printers 2025

Bid Publish Date

10-Dec-2025, 11:34 am

Bid End Date

20-Dec-2025, 12:00 pm

Value

₹1,99,950

Location

24 PARAGANAS NORTH , WEST BENGAL

Progress

Issue10-Dec-2025, 11:34 am
AwardPending
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Quantity

11

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller with India-based registered office for after-sales support (imported products)
  • • ISO 9001 certification required for bidder or OEM
  • • Option clause enabling ±25% quantity variation and extended delivery periods
  • • Delivery timeline calculations: (Extended quantity ÷ Original quantity) × Original delivery period, min 30 days
  • • Small-scale IT peripherals procurement: entry/mid level desktops, MFMs, and dot matrix printers
  • • No explicit BOQ items; focus on IT peripherals and compliance with standard procurement terms

Categories 2

OFFICE EQUIPMENTS MACHINE

Tender Overview

WBSEDCL (West Bengal State Electricity Distribution Company Limited) invites bids for the supply of entry and mid level desktop computers, multifunction machines (MFM), and dot matrix printers in West Bengal. Estimated value is ₹199,950 with no BOQ items listed. The scope focuses on office IT peripherals requiring OEM support in India for after-sales service and ISO 9001 certification. The procurement emphasizes supplier capability to deliver within contract terms while accommodating option-based quantity adjustments up to 25% during contract execution. The tender highlights the customer’s right to modify quantities and delivery timelines, ensuring flexibility within contracted rates and minimum 30-day extension logic. Key differentiators include compliance with OEM/Authorized Seller requirements and the need for ISO 9001 certification. This tender offers a discrete, small-scale IT equipment purchase aligned to WBSEDCL’s administrative IT needs and rapid deployment.

Key Specifications

  • Desktop computers: entry/mid level category; no exact model numbers provided

  • Multifunction Machine (MFM) V2: not further specified

  • Dot Matrix Printer (V2): not further specified

  • Standards: ISO 9001 certification required for bidder or OEM

  • OEM support: Indian registered office for after-sales service for imported products

  • Quantity variation: +/- 25%; delivery extension formula with minimum 30 days

Terms & Conditions

  • Option clause allows 25% quantity variation during contract and extended delivery at contracted rates

  • ISO 9001 certification required; OEM/Authorized Seller with India-based service support for imported items

  • Delivery timelines depend on original/extended periods with minimum 30-day extension rule

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard WBSEDCL terms and ATC guidance

Delivery Schedule

Delivery period begins from the last date of original delivery order; extension follows option clause formula with minimum 30 days

Penalties/Liquidated Damages

Not specified; bidders should review ATC document for LD or penalty terms

Bidder Eligibility

  • ISO 9001 certification either by bidder or OEM

  • Authorized Seller/OEM with registered Indian office for after-sales support on imported items

  • Experience in supplying entry/mid level desktops, MFMs, or dot matrix printers

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of IT peripherals

4

Financial statements or turnover proof

5

EMD/Security deposit documents (if applicable per ATC)

6

Technical bid documents demonstrating ISO 9001 compliance

7

OEM authorization certificate or Indian-based service support proof for imported products

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for WBSEDCL IT peripherals tender in West Bengal 2025

Bidders should confirm ISO 9001 compliance, provide OEM authorization for imported products, and submit standard GST/PAN documents plus financials. Prepare experience certificates for similar supply and ensure capability to deliver desktops, MFMs, and dot matrix printers within the 25% quantity variation clause and minimum terms.

What documents are required for WBSEDCL IT procurement in West Bengal 2025

Submit: GST certificate, PAN, experience certificates for similar supplies, financial statements, EMD documentation if applicable, ISO 9001 certificate or OEM authorization, and Indian-based service proof for imported items. Include technical bid with product compliance notes and delivery capability.

What are the ISO 9001 certification requirements for WBSEDCL bid 2025

Bidder or OEM must hold ISO 9001 certification to be eligible. If products are imported, an OEM or Authorized Seller with an Indian office for after-sales service is required, and the certificate to this effect must be provided as part of bid submission.

When is quantity variation allowed in WBSEDCL procurement

The purchaser may adjust quantity by up to 25% at contract placement and during currency of contract at the same rates. Delivery period adjusts based on a formula and a minimum extension of 30 days applies when exercising the option clause.

What products are covered under the WBSEDCL IT tender 2025

The tender covers entry and mid level desktop computers, multifunction machines (MFM) V2, and dot matrix printers (V2). No BOQ items are listed; focus is on basic IT peripherals suitable for office use within West Bengal.

What standards must be met for imported IT equipment in this tender

Imported products require an OEM or Authorized Seller with a registered Indian office for after-sales service. Ensure submission of an OEM authorization certificate and confirm service support within India as part of the technical bid.

What is the estimated contract value and scope for WBSEDCL procurement

Estimated value is ₹199,950 for IT peripherals, covering entry/mid level desktops, MFMs, and dot matrix printers. The exact BOQ quantities are not provided, so bidders should assume small-scale procurement within the stated category and be prepared for quantity fluctuations under the 25% option clause.

What are the delivery terms for WBSEDCL IT equipment tender

Delivery schedules start after the original delivery order, with potential extension based on the option clause. The additional time is calculated as (Extended quantity ÷ Original quantity) × Original delivery period, with a mandatory minimum of 30 days.

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