GEM

Bharat Coking Coal Limited Sofa and Modular Furniture Tender Dhanbad Jharkhand 2025 - V3/V2 Seating and Work Stations

Bid Publish Date

25-Nov-2025, 8:02 am

Bid End Date

08-Dec-2025, 11:00 am

EMD

₹800

Value

₹5,30,632

Location

DHANBAD , JHARKHAND

Progress

Issue25-Nov-2025, 8:02 am
AwardPending
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Quantity

9

Category

Modular Work Stations (V3)

Bid Type

Two Packet Bid

Key Highlights

  • • Non-obsolete product requirement with minimum 7 years residual market life per OEM
  • • DD-based EMD of ₹800; hardcopy to follow within 5 days
  • • Installation to be performed by OEM/OEM-certified resource or authorized reseller
  • • Post-receipt inspection by Area Manager (HR), WJ Area
  • • 1-year warranty; 7-day defect rectification window; 0.5% weekly penalty; max 10% of contract value
  • • GST handling: actuals or quoted GST rate, whichever is lower
  • • Scope includes Supply, Installation, Testing and Commissioning

Categories 2

SOFA CENTRE TABLE

Tender Overview

Organization: Bharat Coking Coal Limited, under Coal India Limited, seeks supply, installation, testing and commissioning of Sofa (V3) (Q2), Modular Work Stations (V3) (Q2), and Modular Table / Meeting Table / Centre Table (V2) (Q2). Estimated value: ₹530,631.84 with an EMD of ₹800 payable via Demand Draft to Bharath Coking Coal Limited, payable at Dhanbad. Location details are implicit in the procurement region; scope includes furniture delivery, assembly and commissioning. Post-acceptance inspections are conducted by Area Manager (HR), WJ Area. A strong emphasis on non-obsoleted items with at least 7 years market life per OEM is stated. Ensure GST compliance per actual rates.

Technical Specifications & Requirements

  • Scope of Supply: Supply, Installation, Testing and Commissioning of the specified modular furniture.
  • Product Category: Sofa (V3) (Q2), Modular Work Stations (V3) (Q2), Modular Tables (V2) (Q2).
  • Delivery & Installation: Installation and commissioning to be carried out by OEM or OEM-certified resource or authorized reseller.
  • Inspection: Post-receipt inspection by Area Manager (HR), WJ Area or authorized representative; pre-dispatch inspection if clause selected is not applicable.
  • Warranty & Penalties: 1 year warranty; service/rectification within 7 days; penalty 0.5% of unit price per week, capped at 10% of contract value; recovery from PBG possible.
  • EMD & Payment: ₹800 EMD via DD; GST as per actuals (lower of quoted rate or applicable rate); GST-related reimbursements governed by applicable rules.
  • Documentation: Bid submission must include PAN, GSTIN, cancelled cheque, EFT mandate; submission timing includes hardcopy to Buyer within 5 days post bid end/open.

Terms, Conditions & Eligibility

  • EMD: ₹800 via Account Payee DD to BCCL, with scanned proof and hardcopy delivery within 5 days of bid end.
  • Eligibility & Compliance: Items must not be end-of-life for at least 7 years post-bid; OEM-certified installation requirements; GST applicability clarified by bidder.
  • Delivery Terms: All inclusive scope includes delivery, installation, testing and commissioning.
  • Warranty & Penalties: 1 year warranty; 7-day service window; penalties up to 10% of total contract value; possible recovery via PBG.
  • Documentation: Submit PAN, GSTIN, cancelled cheque, EFT mandate; references to inspection agency align with post-receipt verification.

Key Specifications

  • Product/Category: Sofa (V3) (Q2), Modular Work Stations (V3) (Q2), Modular Table/Meeting Table/Centre Table (V2) (Q2)

  • Estimated value: ₹530,631.84

  • EMD: ₹800 (DD payable at Dhanbad to BCCL)

  • Warranty: 1 year from final acceptance

  • Penalty: 0.5% of unit price per week, cap 10% of total contract value

  • Installation: By OEM or OEM-certified resource or authorized reseller

  • Inspection: Post-receipt by Area Manager (HR), WJ Area

Terms & Conditions

  • EMD submission via DD and hardcopy delivery within 5 days

  • One-year warranty with 7-day defect rectification SLA

  • Non-obsolescence and minimum 7-year market life requirement

  • Post-receipt inspection by designated Area Manager

Important Clauses

Payment Terms

GST payable per actuals or lower quoted rate; EMD via DD; PBG may be used to cover penalties

Delivery Schedule

Scope includes delivery, installation and commissioning; warranty service within 7 days of notification

Penalties/Liquidated Damages

0.5% weekly penalty for delays; cap at 10% of total contract value; recovery from PBG possible

Bidder Eligibility

  • Must ensure products are not end-of-life within 7 years post-bid

  • OEM certification or OEM-authorized reseller status for installation

  • GST registration and financial capability adequate to meet bid obligations

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Required Documents

1

PAN card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

Proof of EMD submission (DD) and hardcopy delivery receipt

6

OEM authorization (if applicable) and installation capability documentation

7

Evidence of non-obsolescence commitment (OEM market-life statement)

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for sofa and modular furniture tender in dhanbad 2025

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and EMD ₹800 via DD to BCCL. Include OEM authorization if required, and evidence of 7-year market life. Installation must be by OEM-certified personnel; post-receipt inspection is by the Area Manager (HR), WJ Area.

What documents are required for BCCL furniture procurement in Jharkhand

Prepare PAN card, GSTIN, cancelled cheque, EFT mandate, EMD details, OEM authorization, and warranty/dealer support letters. Ensure hardcopy DD delivered within 5 days of bid end/open and provide post-acceptance inspection readiness for Area Manager (HR), WJ Area.

What are the essential technical specs for modular furniture tender 2025

While explicit specs are not provided, bidders must offer sofa (V3), modular work stations (V3), and tables (V2) with non-obsolescence life of at least 7 years and installation by OEM-certified technicians. Ensure post-acceptance inspection readiness and 1-year warranty terms.

When is inspection conducted for BCCL furniture supply

Inspection occurs post-receipt by the Area Manager (HR), WJ Area or authorized representative. There is no pre-dispatch inspection unless specified. Ensure all items arrive with proper documentation and warranty terms for swift acceptance.

What are the payment and GST terms for BCCL procurement

GST is payable as actuals or based on the lower rate of quoted GST, subject to applicable rules. EMD is ₹800 via DD; payment terms align with service delivery and commissioning; penalties may be recovered from PBG for warranty delays.

What is the warranty period and penalty structure for furniture supply

Warranty lasts 1 year from final acceptance. If defects occur, rectification must be completed within 7 days; delayed service incurs 0.5% of unit price per week, capped at 10% of total contract value; excess may trigger PBG recovery.

Who can perform installation and commissioning for the bid

Installation must be performed by OEM or OEM-certified resource, or an OEM-authorized reseller. This ensures compliance with warranty and post-installation support, plus alignment with post-receipt inspection protocols.

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