Patan District Police Office Writing Pens & Refills Tender Gujarat 2026 – GeM Portal, ISI/AAA standards not specified

Tender Overview

The procurement is issued by the Patan District Police Office under the Home Department Gujarat for writing pens (Q4) and pen refills (V3) with an estimated value of ₹106,850. It targets pens for officers and employees with specific quantity allocations: 30 pens for Officers, 120 refills for Officers, 1,376 pens for Employees, and 6,870 refills for Employees. The contract incorporates an option clause permitting a ±25% quantity change at bid and during the contract, with delivery timelines linked to the original order. The project emphasizes GeM portal participation for 2026, sample submission within 5 days, and compliance with price and tax inclusivity. A key differentiator is the explicit MRP and selling price constraints for officer and employee pens.

• Location: Gujarat (Patan District)
• Category: Writing Pens (Q4) and Pen Refills (V3)
• Estimated value: ₹106,850
• EMD total: ₹3,205 across items
• Turnover requirement: last 3 years must be double the bid value
• Delivery and sample submission conditions are clearly stated

Technical Specifications & Requirements

• Items: Ballpoint Pens for Officers (30 units) with Refills for Officers (120 units); Ballpoint Pens for Employees (1,376 units) with Refills for Employees (6,870 units)
• EMD per item: ₹40 (Officers pens), ₹72 (Officers refills), ₹1,032 (Employees pens), ₹2,061 (Employees refills), total ₹3,205
• Price terms: bids must be inclusive of all taxes; MRP constraints: Officers pens ≥ ₹45, selling ≤ ₹45; Employees pens ≥ ₹25, selling ≤ ₹25
• Samples must be submitted within 5 days of bid participation
• Appendix-1 Parishisht-1 details must be completed with sequential documents
• Delivery terms: option to increase quantity by up to 25%, with time calculations as specified

Terms, Conditions & Eligibility

• EMD: ₹3,205 total; demand draft required in favor of Superintendent of Police, Patan if bidding
• Turnover: average of last 3 years must be at least twice the bid value
• Sample acceptance: based on quality and conformity to specifications
• Prices: must be all-inclusive of taxes; no extra charges
• BBot submission: samples + technical documents within 5 days; GeM portal submission mandatory
• Payment terms: as per bid; no extra payment beyond quoted price
• Warranty/remarks: sample-based qualification for technical bid; compliance with officer/employee price constraints
• Compliance: bidder must follow option clause and delivery timelines as described