GEM

North Western Railway Toner Cartridges Procurement Jaipur Rajasthan 2025 - Printer Consumables Tender

Bid Publish Date

21-Nov-2025, 10:07 pm

Bid End Date

06-Dec-2025, 12:00 pm

Bid Opening Date

06-Dec-2025, 12:30 pm

Value

₹54,240

Location

JAIPUR , RAJASTHAN

Progress

Issue21-Nov-2025, 10:07 pm
AwardPending
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Quantity

10

Bid Type

Single Packet Bid

Key Highlights

  • • Specific brand/OEM authorization requirement for bid validity
  • • Past performance evaluation window: last 3 financial years plus current year
  • • Inspection by consignee as a standard acceptance step
  • • Estimated contract value: ₹54,240 with toner/ink cartridge focus
  • • Generic product classification with explicit compatibility considerations
  • • No BOQ items published; emphasis on standard cartridge categories
  • • Location: Jaipur, Rajasthan; organization: North Western Railway

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

The North Western Railway, under Indian Railways, invites bids in Jaipur, Rajasthan for toner cartridges and printer consumables. The procurement covers generic cartridge types, with an estimated value of ₹54,240. The scope references generic product classes, printer compatibility, and minimum yield requirements. A key differentiator is the mandatory OEM authorization submission, ensuring vendor legitimacy and brand alignment. The absence of BOQ items indicates a streamlined, standards-driven purchase for standard office printing needs within railway operations in Rajasthan.

Technical Specifications & Requirements

  • Product category: Toner Cartridges / Ink Cartridges / Consumables for Printers (GENERIC)
  • Item attributes include: Product Class of Cartridge, Printer/MFP Brand compatibility, Type of Cartridge/Consumable, Ink/Toner Color, OEM Printer Model compatibility, Minimum yield (replacement cartridge)
  • BOQ shows 0 items; focus on compatibility and yield specifications, as well as authorized dealer status
  • Required identification: ensure offered cartridge/consumable matches OEM model numbers and printer compatibility
  • The tender emphasizes generic yet clearly defined categories to avoid misalignment with non-English or non-OEM supplies
  • Compliance may hinge on supplier’s brand-related documentation and proof of compatibility with targeted printers

Terms, Conditions & Eligibility

  • Submission must include a valid OEM AUTHORIZATION CERTIFICATE on manufacturer letterhead; non-submission renders offer invalid
  • Past performance evaluated for the last three financial years plus the current year up to bid opening date
  • Inspection will be conducted by the consignee
  • EMD details are not stated; bidders should prepare as per standard procurement practice and confirm at bid stage
  • Delivery, warranty, and payment terms are not detailed but are subject to buyer-specified terms during contract formation

Key Specifications

  • Product: Toner Cartridges / Ink Cartridges / Consumables for Printers

  • Category: GENERIC with sub-attributes: Product Class, Printer Brand compatibility, Cartridge Type, Ink/Toner Color, OEM Model compatibility, Minimum yield

  • Estimated value: ₹54,240

  • No published BOQ items; emphasis on compatibility with OEM printers and minimum yield criteria

  • Required documentation: OEM authorization, past performance, inspection readiness

Terms & Conditions

  • OEM authorization letter is mandatory for bid validity

  • Past performance evaluation spans last 3 financial years plus current year

  • Consignee will conduct inspection prior to acceptance

Important Clauses

Payment Terms

Not specified in the data; bidders should await issuing authority terms during contract finalization

Delivery Schedule

Not specified; likely per purchaser’s project delivery timelines post award

Penalties/Liquidated Damages

Not specified; check standard rail procurement guidelines and contract details at bid stage

Bidder Eligibility

  • Authorized dealer of the original equipment manufacturer

  • Demonstrated past performance in similar toner/ink cartridge supply

  • Financial capacity to meet ₹54,240 value and related obligations

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable Canon
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine LBP121dn / LBP122dw / MF271dn / MF272dw / MF274dn / MF275dw
GENERIC Model Number of OEM's Printer Cartridge/Consumable Canon - 071-H
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

OEM Authorization Certificate (manufacturer's letter on letterhead)

4

Experience certificates for similar supply of toner/ink cartridges

5

Financial statements or proof of financial capability

6

Any prior performance certificates from railway procurement

7

Technical bid documentation demonstrating compatibility with specified printer models

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for Jaipur toner cartridge tender in 2025 by NWR?

Bidders must submit an OEM authorization letter, GST and PAN, and experience certificates for similar supply. Ensure past performance is documented for the last 3 financial years plus the current year, and be prepared for consignee inspection. Verify printer compatibility and minimum yield before bidding.

What documents are required to participate in NWR cartridge tender?

Required documents include GST registration, PAN, OEM authorization letter, experience certificates for toner supplies, financial statements, and technical bid demonstrating compatibility with targeted printer models. Also provide previous performance certificates if available.

What are the technical specifications for toner cartridges in this tender?

Specifications specify generic cartridge categories: product class, compatible printer/MFP brand, cartridge type, ink/toner color, OEM model compatibility, and minimum yield. Exact printer model numbers and yields should be aligned with OEM standards at bid submission.

When is inspection by consignee required for this procurement?

Inspection by the consignee is explicitly required as part of the procurement process. Prepare to demonstrate conformity with OEM specifications, packaging, and delivery readiness during inspection after bid submission.

What is the estimated contract value for the NWR cartridge procurement?

The estimated value is ₹54,240. Vendors should price accordingly, ensuring compliance with OEM authorization and compatibility requirements while maintaining competitive pricing within this value range.

What are the eligibility criteria for authorized toner suppliers in Rajasthan?

Eligibility includes being an authorized dealer of the OEM, providing valid OEM authorization letter, meeting past performance criteria for the last 3 financial years, and demonstrating the ability to supply compatible printer consumables with verified minimum yields.

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