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Bihar High Court Patna Procurement for Multifunction Printer (Print-Scan-Copy) Khagaria 2026

Bid Publish Date

29-Jan-2026, 5:44 pm

Bid End Date

10-Feb-2026, 4:00 pm

Location

KHAGARIA , BIHAR

Progress

Issue29-Jan-2026, 5:44 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Two Packet Bid

Tender Overview

The Bihar Law Department invites bids for a Multifunction Printer (Print, Scan, Copy) to support court operations in Khagaria, Bihar 851201. While the BOQ shows 0 items, the tender specifies essential printer capabilities: A4/A3 speeds per ISO/IEC 24734, mono and color, with auto duplex, and robust paper handling. Category scope highlights include printing types, media sizes, and connectivity requirements. The procurement emphasizes OEM support and post-warranty service, with a potential quantity variation of up to 25% during and after the contract. This is a government procurement through the GEM portal, targeting reliable, standards-compliant devices to sustain daily court documentation workflows.

Technical Specifications & Requirements

  • Product category: Multifunction Printer (print, scan, copy)
  • Print technology: Generic (document scanning and copying capabilities included)
  • Print paper size: A4 and A3 supported
  • Minimum print speeds (ISO/IEC 24734): Mono and Colour for A4, and Mono/Colour for A3, exact ppm not specified
  • Auto duplexing: Required (two-sided printing/copying)
  • Original Document Feeder: For scanning and copying
  • Main paper trays: Number to be specified in manufacturer’s technical sheet
  • Connectivity: Required, likely USB/Network (exact interfaces not listed)
  • Warranty/SLAs: Warranty and service delivery commitments to be defined in the bid terms; vendor must deploy dedicated service engineers with timely response during warranty.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% at contract time and during currency at contracted rates; delivery timelines recalculated accordingly with a minimum of 30 days.
  • Warranty & Service: Adequate number of service personnel for timely servicing per SLA; warranty support during the warranty period.
  • OEM/Imported Product: If imported, OEM must have registered India office for after-sales support; supplier to submit certificate.
  • Financial Criteria: OEM net worth must be positive per last audited financial statement.
  • Documentation: Standard bidder documents required; GST/PAN/experience certificates/financials to be provided per terms; EMD details to be clarified in final bid terms.
  • Delivery: Delivery period and response times to be defined in the purchase order; extended times apply under option clause.

Key Specifications

  • Product/service: Multifunction Printer (Print, Scan, Copy)

  • Print speeds: ISO/IEC 24734, A4 Mono/Colour and A3 Mono/Colour (exact ppm not specified in tender)

  • Auto duplexing: Yes

  • Original Document Feeder: For scanning and copying

  • Main paper trays: Number not specified; to be confirmed with vendor sheet

  • Connectivity: USB and Network; exact ports not specified

  • Warranty/Service: Dedicated technicians during warranty; SLA terms to be defined

  • OEM/Imported: If imported, Indian registered office for after-sales support required

Terms & Conditions

  • 25% quantity variation allowed during and after contract at contracted rates

  • Mandatory warranty service deployment by bidder with SLA compliance

  • Imported products require Indian OEM/authorized seller presence and certificate

  • Positive net worth required for OEM as per last audited financials

Important Clauses

Payment Terms

Not specified in tender; typical government terms apply per final bid with milestones and acceptance criteria

Delivery Schedule

Delivery timelines adjustable with option clause; minimum 30 days and proportional extension based on quantity variance

Penalties/Liquidated Damages

Not detailed in current terms; to be defined in purchase order and SLA

Bidder Eligibility

  • Positive net worth for OEM as per last audited financials

  • Experience in supplying multifunction printers or similar office automation devices

  • OEM authorization or valid distributor/partner agreement for imported equipment

Documents 3

GeM-Bidding-8903562.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Printing Print Paper Size A4, A3 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 1, 2
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates showing prior similar procurement

4

Audited financial statements

5

EMD/Security deposit proof

6

Technical bid documents and OEM authorizations

7

Manufacturer/Authorized Seller certificate for imported products

8

Any SLA/Warranty commitments and service capabilities

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for a multifunction printer tender in Khagaria Bihar 2026

Bidders should submit GST, PAN, experience certificates, financial statements, and EMD along with technical bid. Ensure OEM authorization if equipment is imported, and demonstrate IS 24734 compliant speeds for A4/A3, plus auto duplex capability. Final terms depend on government SLA and 25% quantity variation.

What documents are required for Khagaria printer procurement submission

Submit GST certificate, PAN, audited financial statements, experience certificates for similar installs, EMD proof, OEM authorization, and technical compliance certificates. Include service capability details and Indian registered office for imported products. Final list may vary with the bid but these are core requirements.

What standards and speeds are specified for the printer

Tender references ISO/IEC 24734 speeds for A4 Mono/Colour and A3 Mono/Colour; exact ppm values are not listed in the data but must be demonstrated in the vendor’s technical sheet. Auto duplex capability is mandatory, along with appropriate connectivity options.

What is the quantity variation allowed under the option clause

The purchaser may increase/decrease quantity up to 25% of bid quantity at contract placement and during currency, with delivery time adjusted using the stated formula and a minimum of 30 days extension in most cases.

What are the OEM/after-sales requirements for imported printers

Imported products require OEM or authorized seller with a registered office in India to provide after-sales service; submit a certificate confirming presence in India. Service SLA commitments and dedicated technicians during warranty are mandatory per the bid terms.

Which organization is procuring the printer in Khagaria

The procurement is conducted by the Bihar Law Department for the High Court Patna region, with on-ground requirement in Khagaria, Bihar 851201 under GEM portal processes for government tendering.

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