Indian Army Department Of Military Affairs Audio-Visual Systems Tender 2026 Rajasthan - ISI/AAA/TRTL Standards 2026
Progress
Tender Overview
The Indian Army, Department Of Military Affairs, seeks supply, installation, testing and commissioning of an integrated AV system including mixer amplifiers, audio interfaces, 1080p video conference cameras, column loudspeakers, HDMI switches and cables (10m, 2m), and associated cables and connectors. Estimated value is ₹500,000 with 12 BOQ items across a compact system implementation. Site installation is mandatory and must be performed by OEM or OEM-certified personnel. The scope includes delivery, installation, testing and commissioning of the entire system at the designated location, with flexibility to adjust quantities up to 25% at contract rates. A mandatory site visit is required to finalize installation design.
Technical Specifications & Requirements
- Product categories include: Control Unit, Chairman Unit, DS Delight Unit Compact, Mixer Amplifier, Audio Interface, Video Conference Camera 1080, Column Loudspeaker, HDMI Switcher, HDMI Cables (10m, 2m), Cables and Connectors.
- Scope: Supply, installation, testing and commissioning of the complete system; installation to be carried out by OEM/OEM-certified resources; imported products require OEM/authorized seller involvement.
- No explicit specification details or performance metrics are provided in the BoQ; terms emphasize site survey, design approval, and comprehensive installation.
- Optional site visit is mandatory to discuss/approve design; costs borne by bidder. Delivery is linked to original and extended timelines via the option clause.
- Estimated value indicates a small- to mid-size procurement; emphasize OEM capability and end-to-end service.
Terms, Conditions & Eligibility
- EMD: Not specified in the data provided.
- Delivery terms: 25% quantity variation allowed at contract placement and during currency; delivery period adjusts proportionally with historical last delivery date; minimum additional time 30 days.
- Installation requirements: Performed by OEM or OEM-certified resource or OEM-authorised reseller; End User Certificate provided on buyer format if required.
- Documentation: PAN, GSTIN, EFT mandate, cancelled cheque; End User Certificate handling; site visit mandatory for design approval.
- Payment terms: Not explicitly stated; installation and commissioning components included in scope; risk remains on supplier for timely delivery and acceptance testing.
- OEM/import: Imported products require OEM/authorized seller involvement; training/commissioning included where applicable.
- Warranty/penalty: Not specified in the provided terms; the option clause governs scope and delivery flexibility.
Key Specifications
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Product names and categories derived from tender: Mixer Amplifier, Audio Interface, Video Conference Camera 1080, Column Loudspeaker, HDMI Switcher, HDMI Cables (10m, 2m), Cables and connectors
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Estimated value: ₹500,000
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BOQ items: 12 total with unspecified quantities
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Delivery/installation scope: Supply, Installation, Testing and Commissioning
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Site visit: Mandatory to approve installation design
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OEM/Authorized reseller requirement for installation and commissioning
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Imported products require OEM involvement
Terms & Conditions
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25% quantity variation allowed at bid/contract and during currency at contracted rates
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Site visit mandatory for design approval; bidder bears visit costs
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Installation to be performed by OEM/OEM-certified personnel or authorized reseller
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Documents: PAN, GSTIN, EFT Mandate, cancelled cheque; End User Certificate on buyer format
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EMD amount not disclosed; delivery timelines depend on option clause
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Imported items require OEM authorization
Important Clauses
Delivery Schedule
Delivery period adjusts with 25% quantity variation; minimum additional time 30 days; extended duration linked to original delivery period
Installation Responsibility
OEM or OEM-certified resource must carry out installation, commissioning and training if applicable
Site Visit
Mandatory site visit to discuss/approve installation design; bidder bears costs; entry permitted with liability indemnification
Bidder Eligibility
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Proven experience in end-to-end AV system installation, testing and commissioning
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Capability to supply OEM/OEM-certified personnel for installation
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Compliance with GSTIN and PAN registration; EFT mandate submission
Tender Data
Bid Details
Quantity
25
Category
Video Conference Camera 1080
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Control Unit , Chairman Unit , DS Delight Unit Compact , Mixer Amplifier , Audio Interface , Video Conference Camera 1080 , Column Loudspeaker , HDMI Switcher , HDMI Cable 10 meter , HDMI Cable 2 meter , Cables and connectors , Installation, Testing and Commissioning of entire System
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kachchh
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Kachchh | Kachchh | - | - | 1 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-9917970.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
12 Items Sign in to view GEM price trends Sign in for GEM prices
Control Unit
Equalizer comprising knob at 250Hz, 2kHz and 8kHz
Chairman Unit
8 pin male connector, 8 pin circular female connector, 2 x 3 point five sterio headphone sockets
DS Delight Unit Compact
same as ser 2
Mixer Amplifier
16 bit 48 kHz digital recording, USB 2 point 0 bus powered
Audio Interface
2 x 2 Audio Interface
Video Conference Camera 1080
16 x Zoom Resolution 1920 x 1080
Column Loudspeaker
Sound pressure level at rated power - 1W -1kHz 1m - 107-95 bd
HDMI Switcher
5 input and 1 output 4k 30hz
HDMI Cable 10 meter
4K 30Hz
HDMI Cable 2 meter
4K 30Hz
Cables and connectors
As per requirement for installation of system
Installation, Testing and Commissioning of entire System
Installation, testing and commissioning
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Control Unit | Equalizer comprising knob at 250Hz, 2kHz and 8kHz | 1 | nos | 650541863219 | 30 | |
| 2 | Chairman Unit | 8 pin male connector, 8 pin circular female connector, 2 x 3 point five sterio headphone sockets | 1 | nos | 650541863219 | 30 | |
| 3 | DS Delight Unit Compact | same as ser 2 | 9 | nos | 650541863219 | 30 | |
| 4 | Mixer Amplifier | 16 bit 48 kHz digital recording, USB 2 point 0 bus powered | 1 | nos | 650541863219 | 30 | |
| 5 | Audio Interface | 2 x 2 Audio Interface | 1 | nos | 650541863219 | 30 | |
| 6 | Video Conference Camera 1080 | 16 x Zoom Resolution 1920 x 1080 | 1 | nos | 650541863219 | 30 | |
| 7 | Column Loudspeaker | Sound pressure level at rated power - 1W -1kHz 1m - 107-95 bd | 2 | nos | 650541863219 | 30 | |
| 8 | HDMI Switcher | 5 input and 1 output 4k 30hz | 1 | nos | 650541863219 | 30 | |
| 9 | HDMI Cable 10 meter | 4K 30Hz | 2 | nos | 650541863219 | 30 | |
| 10 | HDMI Cable 2 meter | 4K 30Hz | 4 | nos | 650541863219 | 30 | |
| 11 | Cables and connectors | As per requirement for installation of system | 1 | set | 650541863219 | 30 | |
| 12 | Installation, Testing and Commissioning of entire System | Installation, testing and commissioning | 1 | set | 650541863219 | 30 |
Categories
23
Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
End User Certificate (buyer format, if required)
OEM authorization or OEM-certified resource details
Site visit report and installation design approval documents
Technical bid documents and certificates (as applicable)
Evidence of prior OEM installation capabilities and experience
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the Indian Army AV system tender in 2026
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide OEM authorization; End User Certificate on buyer format if required; site visit is mandatory to discuss installation design; include installation, testing and commissioning costs within the bid.
What documents are required for the Army AV procurement bid in 2026
Prepare PAN, GSTIN, cancelled cheque, EFT mandate; provide OEM authorization; End User Certificate on buyer format; site visit record; technical bid documents; evidence of prior AV installation experience; and any training certificates from OEM.
What are the installation requirements for the audiovisual system tender 2026
Installation must be performed by OEM or OEM-certified personnel or authorized reseller; training and commissioning included where applicable; site visit is mandatory to approve design; installation scope covers supply, installation, testing and commissioning.
What is the delivery timeline for quantity variations in this tender
The option clause allows up to 25% variation at contract placement and during currency; additional time may be calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.
Are imported products allowed in this AV system tender
Yes, imported products require an OEM or Authorized Seller involvement; ensure OEM certifications and import compliance; installation must be by OEM-certified personnel; procurement includes delivery, installation and commissioning.
What standards or certifications are required for AV components
Standards referenced include IS 550-related compliance and OEM certifications; ensure video conference camera and audio components meet 1080p processing and audio performance requirements; confirm HDMI equipment compatibility with specified cables and switches.
What is the estimated value and scope of the AV tender
Estimated value is ₹500,000; scope includes supply, installation, testing and commissioning of mixer amplifiers, audio interfaces, video conference cameras (1080), column loudspeakers, HDMI switches, HDMI cables and connectors; 12 BOQ items with unspecified quantities.