Indian Army Ambala Field Coils & Engine Parts Tender 2026 — BIS/Bureau of Indian Standards Certificates, 25% Quantity Variation, Sample Approval

Tender Overview

The opportunity is issued by the Indian Army (Department Of Military Affairs) for procurement of multiple engine and brake components: FIELD COIL ASSY, FUEL FILTER ASSY, ARMATURE ASSY, CYL HEAD GASKET, OIL FILTER, and BRAKE SHOE. The tender is located in AMBALA, HARYANA (133001). The scope includes six line items, with a flexible quantity clause allowing a 25% increase/decrease from bid quantity and a similar provision during the contract term. A preliminary requirement includes submission of advance samples within 5 days of contract award and approval before bulk production, with potential modifications as directed by the buyer. The tender emphasizes compliance with documentation and certificate uploads (BIS licences, type tests, and other prescribed certificates) and adherence to contracted delivery schedules. The structure indicates a standard government procurement approach with sample-driven start and escalation controls. The unique differentiator is the option-based quantity adjustment and the mandatory pre-bulk-sample approval, ensuring conformance to buyer specifications and reducing bulk rework. This tender targets suppliers capable of providing certified automotive or military-grade components with formal approvals.

Technical Specifications & Requirements

• Product categories: FIELD COIL ASSEMBLY, FUEL FILTER ASSEMBLY, ARMATURE ASSEMBLY, CYLINDER HEAD GASKET, OIL FILTER, BRAKE SHOE
• Certificate requirements: BIS licence, type test certificates, and other prescribed certificates as per product specification
• Sample process: Advance sample submission within 5 days of contract award; buyer approval or modification list within 5 days; bulk supply only after approval
• Quantity/Delivery clause: Option to increase/decrease quantity up to 25% at contract and during currency at contracted rates; delivery timing anchored to last date of original delivery order
• Delivery extension logic: If option exercised, additional delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension may be capped at original delivery period
• Contract risk management: Failure to approve advance sample may trigger revised delivery periods or contract termination per buyer discretion

Terms, Conditions & Eligibility

• EMD/Financials: No explicit EMD amount provided in data; bidders must upload required EMD/documents per bid terms
• Delivery terms: Delivery as per original delivery order with extension mechanics described; no LD timing defined beyond sample process
• Documentation: Upload BIS licence, type test certificates, and other certificates cited in Product Specification; ensure all certificates accompany bid
• Sample/Testing: Advance sample mandatory; non-conforming samples can lead to contract termination or need for new samples
• Compliance: Bidder must comply with Buyer Added Terms and Conditions, including option clause and sample process
• Risk/Penalties: Penalty/LD terms are not explicitly stated beyond standard contract framework; termination possible for significant deviations