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BHEL LATCH ASSY Procurement Bhopa l Madhya Pradesh 12630201002-01 Rev-02 2026

Bid Publish Date

20-Jun-2026, 4:12 pm

Bid End Date

30-Jun-2026, 5:00 pm

Location

BHOPAL , MADHYA PRADESH
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Progress

Issue20-Jun-2026, 4:12 pm
AwardPending
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Quantity

300

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor code creation requires PAN, GSTIN, cancelled cheque, and EFT Mandate
  • • Option clause permits ±25% quantity adjustment with proportional delivery extension
  • • Pre-dispatch inspection by nominated agency to ensure quality before acceptance
  • • GST self-verification by bidders; reimbursement at actuals or lower rate
  • • No BoQ items listed; estimated value and EMD not disclosed
  • • Drg. 12630201002, Item 01, Rev-02 latch assembly is the targeted product
  • • Termination rights triggered by delivery failure, non-compliance, or insolvency

Categories 1

WINDOW

Tender Overview

Bharat Heavy Electricals Limited (BHEL) invites bids for a LATCH ASSY FOR CASHING WINDOW corresponding to drawing number 12630201002, ITEM 01, REV-02. The procurement location is Bhopal, Madhya Pradesh 462001. The tender references a potential quantity adjustment up to 25% of bid quantity, with extended delivery time rules tied to the original delivery period. GST applicability is to be self-verified by bidders, with reimbursement aligned to actuals or lower applicable rates. Pre-dispatch inspection will be conducted at the seller’s premises or via an nominated inspection agency. The contract term depends on delivery performance and the option clause, with termination rights if material terms aren’t met. A vendor creation set includes PAN, GSTIN, cancelled cheque, and EFT mandate. This opportunity involves a specialized latching component for cash handling aligned with BHEL’s heavy industry equipment needs.

Technical Specifications & Requirements

  • Product category: LATCH ASSEMBLY for cashing window (drg. no. 12630201002, item 01, Rev-02).
  • Estimated value / EMD: Not disclosed; no BoQ items listed.
  • Delivery & inspection: Delivery timeline dictated by option clause; pre-dispatch inspection by a nominated agency; inspection occurs before acceptance.
  • GST treatment: Bidder to apply GST; GST reimbursement as actuals or lower rate, whichever is applicable; GST portal screenshots to be uploaded with invoice.
  • Document requirements for vendor code: PAN, GSTIN, Cancelled Cheque, EFT Mandate (bank certified).
  • Delivery period logic: Increased quantity delivery time formula based on original quantity with a minimum 30 days.
  • Contract risk items: Termination rights for non-compliance, delivery failure, insolvency, or misrepresentation.

Terms, Conditions & Eligibility

  • EMD/Performance terms: Not disclosed; contract may terminate for delivery failure or material breach.
  • Payment terms: GST considerations; payment linked to GST compliance.
  • Delivery & extension: Option clause allows +/- 25% quantity; delivery period extended proportionally with a 30-day minimum.
  • Vendor code submission: Required documents to be uploaded during bid for registration.
  • Inspection: Pre-dispatch inspection by nominated agency prior to acceptance.
  • Delivery risk & termination: Buyer may terminate for non-compliance, insolvency, or misrepresentation.

Key Specifications

  • Latch assembly for cashing window (drg. 12630201002, item 01, Rev-02)

  • No explicit numerical specs or performance metrics provided

  • Pre-dispatch inspection requirement via nominated agency

  • GST treatment guidance and invoice upload requirements

  • Vendor code creation prerequisites (PAN, GSTIN, banking details)

Terms & Conditions

  • 25% quantity variation right and corresponding delivery time extension

  • GST applicability and reimbursement rules during bidding and payment

  • Pre-dispatch inspection and termination rights for non-compliance

Important Clauses

Payment Terms

GST payment details to be verified; reimbursement aligned to actuals or lower rate; GST portal payment screenshot required

Delivery Schedule

Option to increase quantity up to 25% during contract; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Buyer may terminate for material breach, delays, or misrepresentation; LD terms not explicitly stated

Bidder Eligibility

  • Registered bidder with PAN and GSTIN

  • Capability to produce latch assembly as per drg. 12630201002, Rev-02

  • Compliance with GeM GST invoicing and pre-dispatch inspection prerequisites

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

LATCH ASSY FOR CASHING WINDOW TO DRG. NO. - 12630201002, ITEM NO. - 01, REV-02.

Authority Records

MINISTRY OF HEAVY INDUSTRIESHEAVY INDUSTRY DEPARTMENTBHARAT HEAVY ELECTRICALS LIMITED

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Documents 4

GeM-Bidding-9498474.pdf

Main Document

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by bank

5

GST invoice copy uploaded on GeM portal with GST payment screenshot

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for latch assembly tender in Bhopal Madhya Pradesh 2026?

Bidders must register with PAN and GSTIN, provide cancelled cheque and EFT mandate, and upload GST-compliant invoices. The tender allows a 25% quantity variation, with delivery time adjusted accordingly. Ensure pre-dispatch inspection arrangements and GeM invoice submission with GST portal screenshots.

What documents are required for vendor code creation in this bid?

Submit PAN, GSTIN, cancelled cheque, and bank-certified EFT mandate. These documents enable vendor code creation and eligibility to participate. Ensure GST details are accurate to avoid payment delays and ensure GST invoice uploads during bid submission.

What is the delivery extension rule for increased quantity in this tender?

Delivery time extends using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. Maximum extension permitted aligns with the option clause while ensuring timely delivery adherence.

What are the GST requirements for GeM invoice submissions in this bid?

Bidder must upload a scanned GST invoice and a GST portal payment screenshot. GST reimbursement is based on actuals or the lower applicable rate, subject to quoted GST percentage. Maintain GST compliance to avoid payment disputes.

What happens if a bidder delivery schedule is not met for this latch project?

Non-delivery or delayed performance may trigger contract termination. The purchaser reserves rights if material terms are breached or delivery becomes impossible, safeguarding project continuity and preventing supply chain disruptions.

What inspection process is required before acceptance of supply?

A nominated inspection agency will conduct pre-dispatch inspection at the seller’s premises or per agency guidelines. Acceptance depends on passing inspection criteria; failed inspection may require rework or replacement prior to acceptance.

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