Rural Development Department Bihar Sanitary Napkins Vending Machines & Incinerator with Smoke Control Tender 2026

Tender Overview

The Rural Development Department of Bihar invites bids for Sanitary Napkins Vending Machines and an Incinerator Machine with Smoke Control Unit (SCU) in the East Champaran, Bihar 845301 region. The procurement scope covers vending machines capable of accepting multiple coins, with specific features such as free vending utility accessibility, loadable capacity, and robust outer housing. The contract contemplates quantity adjustability up to 25% of bid quantity and up to 25% overhead during the contract period at contracted rates. The tender emphasizes functional requirements and SCU, including filtration and blower specifications, with a potential comprehensive warranty option via bidding. This is a state-level public procurement through the Rural Development Department, aimed at improving sanitary product access in rural Bihar.

Technical Specifications & Requirements

• Category: GENERAL: Type of machine; Operating features; Multiple coins accepted; Number of selection options; Accessibility for free vending utility service; Type of loading; Maximum storage capacity (Nos).
• Category: FUNCTIONAL FEATURES: Outer body material; Built-in charger; Mode of function; Operating power source; Battery backup time (hrs).
• Category: DIMENSIONS: Thickness of SS/MS sheet (mm); FRP/plastic sheet thickness (mm); Main unit insulation thickness; Machine weight (kg); Door insulation thickness; Flexible emission outlet pipe diameter.
• Category: MATERIAL OF MACHINE UNIT: Housing cabinet material; Burning chamber material; Thermal insulation material.
• Category: CONTROL & FUNCTIONAL FEATURES: Temperature indicator; Minimum burning temperature; Burning capacity per day and per load; Burning time (max).
• Category: ELECTRICAL & SAFETY FEATURES: Automatic digital controllers for time and temperature.
• Category: SMOKE CONTROL UNIT (SCU): SCU housing material; Carbon and odour control chambers; Filter counts and types; Blower RPM; Smoke emission filtration features.
• Category: PERFORMANCE REQUIREMENTS: Warranty option (comprehensive) available through bidding and may supersede catalogue warranty.
• Context: The BOQ shows 0 items; no detailed quantities; emphasis on robust SCU and safety features along with dual-purpose sanitary product handling.

Terms, Conditions & Eligibility

• EMD details are not disclosed in the tender data; bidders should look for security deposit requirements in the final documents.
• Delivery terms: Option clause allows up to 25% quantity variation at contract, with delivery time adjustments based on the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
• Warranty/AMC: Comprehensive warranty option available via bidding; may supersede catalogue warranty if selected.
• Documentation: Required bid submission documents include GST registration, PAN, experience certificates, financial statements, EMD documents, technical compliance certificates, and OEM authorizations.
• Eligibility criteria: Bidders must comply with the option clause and delivery extension mechanics; experience in similar equipment may be inferred from nature of SCU and vending machine tech; no explicit years or turnover stated in the published terms.
• Location-specific: East Champaran, Bihar procurement through Rural Development Department.