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Indian Army Department Of Military Affairs Spares Tender New Delhi East Patel Nagar 2025 - OEM Spares, ISI/ISO Standards Notified

Bid Publish Date

17-Nov-2025, 12:59 pm

Bid End Date

27-Nov-2025, 1:00 pm

Location

CENTRAL DELHI , DELHI

Progress

Issue17-Nov-2025, 12:59 pm
Technical20-11-2025 16:52:41
Financial
AwardCompleted
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Quantity

52

Category

Concentric Slave Cyl

Bid Type

Two Packet Bid

Key Highlights

  • • OEM-only spares requirement with strict non-duplication policy
  • • Delivery to East Patel Nagar, New Delhi; unit location explicit
  • • Option clause enables ±25% quantity adjustment during and after contract
  • • Scope includes installation, testing, commissioning, and operator training
  • • No explicit EMD value disclosed in buyer terms; emphasis on OEM compliance
  • • 14 BoQ items; precise quantities and specifications to be clarified in tender
  • • Return coordination responsibility for duplicate items lies with seller
  • • Statutory clearances included if required by scope

Categories 11

COMPRESSOR VERTICAL COOLER COOLER GEAR BOX MEGAPHONE RUBBER BELLOW SENSOR BOX OIL PUMP GEAR INTEGRATED CIRCUITS

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a multi-item spares procurement package covering components listed under the unit-wide catalog. The contract scope includes Supply, Installation, Testing, Commissioning, and Training of operators, with statutory clearances as needed. Delivery is mandated to the unit location at East Patel Nagar, New Delhi, with emphasis on OEM-original spares and adherence to defined delivery timelines governed by option clauses. The bid encompasses 14 items in the BoQ, with a single consolidated contract valued on delivery and installation. The ATC clarifies that only original OEM specifications spares are acceptable, and that duplicate items are strictly the bidder’s responsibility to avoid return charges.

Technical Specifications & Requirements

  • Scope: Supply, Installation, Testing, Commissioning of goods and operator training; included statutory clearances if any.
  • OEM requirement: Only original OEM specifications spares to be delivered; duplicates must be returned at seller’s expense.
  • Delivery location: All items to be delivered to the unit location in East Patel Nagar, New Delhi.
  • BOQ: 14 items listed, with N/A quantities in the provided data; exact itemization to be clarified in the tender documents.
  • ATC notes: Clear alignment to OEM standards; scope includes training of operators and post-delivery support if applicable.
  • No detailed performance specs provided; emphasis on OEM-compliant spares and unit delivery readiness.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by up to 25% at contract time or during currency at contracted rates; extended delivery period calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
  • Scope of Supply: Bid price to include all costs for supply, installation, testing, commissioning, operator training, and statutory clearances if required.
  • Delivery address: All items to be delivered to East Patel Nagar, New Delhi.
  • Duplicates: Any duplicate items delivered are the bidder’s sole responsibility for return coordination/charges.
  • OEM requirement: Only original OEM specifications spares accepted; non-OEM items rejected.
  • Documentation: All items to be in compliance with OEM specifications; no dates or tender IDs to be mentioned in the summary.

Key Specifications

    • Product/service names: OEM original spares for listed military components
    • Quantities/BOQ: 14 items in BoQ (quantities not disclosed in data)
    • EMD/Estimated value: Not disclosed in provided terms
    • Experience: Prior supply/installation of OEM spares to defense/military sector preferred
    • Quality/Standards: OEM specifications; duplicate items not accepted; unit-delivery at Delhi
    • Warranty/Support: Not specified in available data; training included

Terms & Conditions

  • Option clause allowing ±25% quantity adjustment during/after contract

  • Delivery to East Patel Nagar, New Delhi with minimum 30 days extension if needed

  • OEM-only spares with strict prohibition on duplicate items and return charges

Important Clauses

Delivery & Quantity Flexibility

The purchaser may adjust quantity by up to 25% at contract start and during the currency, with specific calculation for extended delivery periods.

Scope of Supply

Bid price must include supply, installation, testing, commissioning, operator training, and statutory clearances if required.

OEM Spares Only

Only original OEM specifications spares to be delivered; any duplicates are bidder’s responsibility for return.

Bidder Eligibility

  • Experience in supplying OEM-spares for defense/military equipment

  • Authorized OEM certification or authorization letter

  • Financial capacity to cover 14-item BoQ with installation and training

Documents 4

GeM-Bidding-8597841.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 14 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Megaphone Megaphone 15 nos adjt@22maratha 15
2 Concentric Slave Cyl Concentric Slave Cyl 2 nos adjt@22maratha 15
3 Compressor Belt 1115 Compressor Belt 1115 4 nos adjt@22maratha 15
4 Chain Set Chain Set 2 nos adjt@22maratha 15
5 Rubber Bellows Rubber Bellows 2 nos adjt@22maratha 15
6 Oil Pump Oil Pump 1 nos adjt@22maratha 15
7 Gear Box Front Oil Seal Gear Box Front Oil Seal 2 nos adjt@22maratha 15
8 Crank Shaft Oil Seal Rear Crank Shaft Oil Seal Rear 2 nos adjt@22maratha 15
9 CMP Sensor CMP Sensor 1 nos adjt@22maratha 15
10 Side Indicator Assy Side Indicator Assy 3 nos adjt@22maratha 15
11 Rail Sensor Rail Sensor 1 nos adjt@22maratha 15
12 Sprinkler Hose Sprinkler Hose 10 mtr adjt@22maratha 15
13 Main Starting Relay 4 Pin Main Starting Relay 4 Pin 5 nos adjt@22maratha 15
14 Chain Set Chain Set 2 set adjt@22maratha 15

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar OEM-spares supply

4

Financial statements for last 2-3 years

5

EMD/Security deposit submission details (as per tender terms)

6

Technical bid documents confirming OEM authorization

7

OEM authorization letter from original manufacturer

8

Any other statutory registrations required by Department Of Military Affairs

Technical Results

S.No Seller Item Date Status
1AUTO BATTERY CENTER   Under PMA-20-11-2025 16:52:41Qualified
2KOLHAI TRADING CORPORATION   Under PMA-21-11-2025 13:37:36Qualified
3PEEKAY SUPPLY   Under PMA-22-11-2025 15:09:32Qualified
4SHIVAM TRADING CO   Under PMA-25-11-2025 07:45:13Qualified

Financial Results

Rank Seller Price Item
L1SHIVAM TRADING CO(MSE,MII)( MSE Social Category:General )    Under PMA₹1,30,640Item Categories : Megaphone,Concentric Slave Cyl,Compressor Belt 1115,Chain Set,Rubber Bellows,Oil Pump,Gear Box Fron
L2KOLHAI TRADING CORPORATION (MII)   Under PMA₹1,33,262Item Categories : Megaphone,Concentric Slave Cyl,Compressor Belt 1115,Chain Set,Rubber Bellows,Oil Pump,Gear Box Fron
L3AUTO BATTERY CENTER (MSE,MII)( MSE Social Category:General )    Under PMA₹1,35,877Item Categories : Megaphone,Concentric Slave Cyl,Compressor Belt 1115,Chain Set,Rubber Bellows,Oil Pump,Gear Box Fron
L4PEEKAY SUPPLY (MSE,MII)( MSE Social Category:General )    Under PMA₹1,38,479Item Categories : Megaphone,Concentric Slave Cyl,Compressor Belt 1115,Chain Set,Rubber Bellows,Oil Pump,Gear Box Fron

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for OEM spares tender in Delhi 2025 defense?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD details, and OEM authorizations. The scope includes supply, installation, testing, commissioning, and operator training with OEM-compliant spares. Ensure unit delivery to East Patel Nagar, New Delhi, and adherence to the 25% quantity option clause.

What documents are required for Delhi spares procurement bid?

Submit GST registration, PAN, experience certificates for similar OEM-sparing work, financial statements, EMD submission proof, technical bid detailing OEM authorization, and OEM authorization letter. Also include any statutory clearances relevant to defense procurement and delivery readiness at East Patel Nagar.

What are the delivery terms for East Patel Nagar spares supply?

Delivery must be to the unit location at East Patel Nagar, New Delhi. The option clause allows up to 25% quantity variation, with extended delivery period calculated as (Increased quantity ÷ Original quantity) × Original period, minimum 30 days.

What is the scope of supply for this Army tender in Delhi?

Scope includes supply, installation, testing, commissioning, operator training, and providing statutory clearances if required. OEM spares must be original, with duplicates to be returned at seller’s expense; all items fit for unit integration in Delhi.

What standards or certifications are required for spares?

The tender requires OEM-compliant spares with original OEM specifications. Certifications should reflect OEM authorization; while explicit standards aren’t listed, OEM-specified quality control and defense procurement norms apply to the Delhi contract.

How is quantity adjusted under the option clause in this tender?

The purchaser may adjust quantity by up to 25% of bid quantity at contract and during currency. If extended delivery is needed, time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What delivery location details must bidders confirm for Delhi spares?

Confirm delivery to the unit location in East Patel Nagar, New Delhi. Ensure all items are OEM-spec spares, and plan for installation and operator training at the same location per scope.

What penalties or return obligations exist for duplicate items?

Any duplicate items delivered are the seller’s responsibility for return coordination and charges. Ensure strict adherence to OEM spares and verify item uniqueness before shipment to Delhi units.