Custom Bid for Services - Providing lighting arrangements of Techno Administrative building on th
Western Coalfields Limited
NAGPUR, MAHARASHTRA
Posted:
5 July 2025
Closed:
15 July 2025
GEM
GEM
Western Coalfields Limited Lighting Arrangements Tender Nagpur for Independence Day 2026 – Hiring Basis for Techno Administrative Building 2026
Bid Publish Date
01-Jul-2026, 1:44 am
Bid End Date
11-Jul-2026, 11:00 am
Value
₹1,82,162
Location
Progress
Issue01-Jul-2026, 1:44 am
AwardPending
Quantity
1
Bid Type
Single Packet Bid
Key Highlights
- • Brand/OEM requirements: not specified in tender data; review ATC for any authorized vendor clauses
- • Technical certifications: no explicit standards listed; no IS/ISO mandated in data
- • Special clauses: Independence Day event-specific lighting at WCL HQrs Nagpur on 15 August 2026
- • Eligibility: no explicit years of experience or turnover; verify bidder readiness per ATC
- • Warranty/AMCs: not specified; check ATC for post-event support terms
- • Penalties: no LD or performance bond details provided in the available data
- • Delivery: single-event execution at WCL HQrs Nagpur on 15/08/2026; on-site setup and dismantling
- • Submission: GST, PAN, experience, financials, EMD documents, technical bid; OEM authorizations if required
Categories
3
Tender Overview
Western Coalfields Limited, a Coal India Limited subsidiary, invites bids for lighting arrangements on the Techno Administrative building in Nagpur on a hiring basis to mark Independence Day 2026. Estimated value is ₹182,162.00. No BOQ items are listed and no start/end dates are provided. The procurement focuses on event lighting services for the WCL HQrs vicinity, with a single-location requirement and a short-term engagement aligned to Independence Day celebrations. The opportunity hinges on timely, compliant lighting setup, power management, and on-site safety adherence.
Technical Specifications & Requirements
- Service scope: lighting arrangements for Independence Day event at WCL HQ Nagpur on 15th August 2026.
- Location: Nagpur, Maharashtra; venue: Western Coalfields Limited HQrs.
- Product category: lighting services on hiring basis; no detailed technical specs published.
- Estimated contract value: ₹182,162.00; no BOQ items.
- Vendor requirements: basic event lighting capability, safety protocol adherence, on-site crew for setup and dismantling.
- Documentation expectations: standard bid submission with compliance to terms; no IS/ISO standards specified in data.
- Additional note: absence of explicit delivery milestones or warranty terms in the provided tender data.
Terms, Conditions & Eligibility
- EMD: not specified in the tender data.
- Payment terms: not disclosed; bidders should await Buyer ATC for payment mechanics.
- Delivery window: event date fixed to 15th August 2026; no interim delivery schedule published.
- Eligibility: respond to Organization and Province requirements; no explicit years of experience or turnover thresholds stated.
- Documents: submit GST, PAN, experience certificates, financials, EMD documents, and OEM authorizations if applicable.
- Compliance: all submissions must align with the Buyer Added Terms and Conditions; ATC document linked for detailed clauses.
Key Specifications
-
Lighting service for Independence Day event at Techno Administrative building, WCL HQrs Nagpur
-
Estimated contract value: ₹182,162.00
-
No BOQ items; no explicit technical standards published
-
Single-location event delivery; setup and dismantling on 15 August 2026
-
Safety compliance and on-site crew required
Terms & Conditions
-
EMD: amount not specified; bidders must follow ATC for submission
-
Delivery: event date fixed to 15 August 2026 at WCL HQrs Nagpur
-
Payment terms: not disclosed; await ATC for schedule and milestones
Important Clauses
Payment Terms
Payment details to be provided in Buyer ATC; expect standard event-lighting payment schedules post-delivery
Delivery Schedule
On-site lighting setup and dismantling aligned to Independence Day event on 15 August 2026 at WCL HQrs Nagpur
Penalties/Liquidated Damages
LD provisions to be clarified in ATC; bidders advised to review post-award terms
Bidder Eligibility
-
Submit GST and PAN; demonstrate ability to deliver event lighting on a short-term contract
-
Provide experience certificates for similar lighting services
-
Compliance with ATC terms and conditions and OEM authorization where applicable
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Providing lighting arrangements of Techno Administrative building on the occasion of Independence day 15th August 2026 on Hiring basis at WCL Hqrs Nagpur
Authority Records
MINISTRY OF COALCOAL INDIA LIMITEDWESTERN COALFIELDS LIMITED
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Documents 9
GeM-Bidding-9540858.pdf
Main Document
Other Documents
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GEM General Terms and Conditions Document
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GEM General Terms and Conditions Document
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar event lighting projects
4
Financial statements or turnover proof
5
EMD submission documents (amount unknown; submit as instructed in ATC)
6
Technical bid documents demonstrating lighting capabilities
7
OEM authorization or supplier authorization (if applicable)
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for Nagpur lighting tender with WCL?
Bidders should submit GST, PAN, experience certificates, financial statements, EMD documents, and a technical bid. Review the attached ATC for venue-specific terms and ensure alignment with Independence Day event lighting requirements at WCL HQrs Nagpur, including on-site setup on 15 August 2026.
What documents are required for WCL Nagpur lighting bid 2026?
Required documents include GST registration, PAN card, relevant experience certificates for similar events, latest financial statements, EMD submission, and technical bid demonstrating lighting capabilities. OEM authorizations may be needed if the supplier is not the OEM.
What is the estimated value and payment terms for this tender?
Estimated value is ₹182,162.00. Payment terms are not disclosed in the data; bidders should refer to the Buyer ATC for final payment schedule and milestones after event completion.
What are the delivery requirements for Independence Day lighting in Nagpur?
Delivery is a single-event arrangement on 15 August 2026 at WCL HQrs Nagpur. Includes on-site lighting setup, power management, and dismantling; ensure safety compliance and crew readiness for same-day execution.
What standards or certifications are required for WCL lighting tender?
No explicit standards are listed in the tender data. Bidders should await the ATC for any certification requirements; ensure equipment safety and compliance per local regulations.
How to prepare for EMD submission in this WCL bid?
EMD details are not specified; submit the EMD as instructed in the ATC. Ensure proper documentation, deposit method, and alignment with event timelines to avoid disqualification.
Who is the contract awarding organization for the Nagpur lighting bid?
Western Coalfields Limited, under Coal India Limited, is the procurement organization for the Independence Day lighting hire at its Nagpur HQrs; bidders must align with ATC terms and submit required documents accordingly.
What should be included in the technical bid for WCL lighting work?
Technical bid should demonstrate lighting capability, on-site setup/dismantling experience, safety practices, and compliance with event-specific requirements; attach experience certificates and OEM authorizations if applicable.
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Documents 9
GeM-Bidding-9540858.pdf
Main Document
Other Documents
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Other Documents
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Other Documents
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Other Documents
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Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS