Indian Army Procurement West Kameng Arunachal Pradesh Computer Hardware Tender 2026 I5 12th Gen
Indian Army
WEST KAMENG, ARUNACHAL PRADESH
Posted:
30 January 2026
Closed:
9 February 2026
GEM
GEM
Employees Provident Fund Organisation Chennai Desktop I5 Tender 2026 — 13th Gen, 8GB RAM, 256GB TC, EMD 120000
Bid Publish Date
13-Feb-2026, 7:50 pm
Bid End Date
06-Mar-2026, 8:00 pm
EMD
₹1,20,000
Value
₹24,00,000
Progress
Issue13-Feb-2026, 7:50 pm
AwardPending
Quantity
40
Category
DESKTOP I5 13TH GEN 8GB RAM
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM relevance: No explicit brand restrictions; focus on DESKTOP I5 family and 13th generation CPUs.
- • Technical standards: No IS or ISO standards specified in provided data; bidders should verify IS/IS0 certifications if required by EPFO terms.
- • Special clauses: 25% quantity variation permitted; delivery period adjusted pro rata with minimum 30 days.
- • Eligibility: Minimum average annual turnover (three-year) and established service centres in Tamil Nadu for carry-in warranty.
- • Warranty/Support: Service centre in state of consignee required; on-site warranty terms noted as not applicable if carry-in.
- • Penalties: Liquidated damages not explicitly stated in data; ensure compliance with delivery and invoicing conditions.
- • Delivery/Installation: Last-mile delivery to Chennai, with evidence of functional service centre before payment release.
Tender Overview
The EMPLOYEES PROVIDENT FUND ORGANISATION (EPFO) in CHENNAI, TAMIL NADU seeks desktop computer configurations including DESKTOP I5, DESKTOP I5 13TH GEN, DESKTOP I5 13TH GEN 8GB RAM, THIN CLIENT I5 256GB, and TC I5 8GB RAM. Estimated value is ₹2,400,000 with an EMD of ₹120,000. The scope covers procurement of specific desktop variants within the Tamil Nadu region, with delivery terms aligned to contract milestones. The tender emphasizes supplier commitments on delivery timelines, invoicing in consignee GST, and post-award service readiness in-state to support carry-in or on-site warranty.
Technical Specifications & Requirements
- No explicit technical specs listed in the data; bidders should rely on product SKU categories: DESKTOP I5 family, including 13th generation CPUs, 8GB RAM variants, and 256GB storage for thin clients.
- Estimated value and EMD imply a mid-scale procurement with multiple units; competitive pricing and availability are critical.
- Turnover compliance requires evidence of minimum average annual turnover as specified in the bid document (three prior years).
- Service centre presence in Tamil Nadu is mandatory for carry-in warranty; if not present, establish within 30 days of award. Invoices must be issued in the consignee’s GSTIN.
- Option clause allows up to 25% quantity variation during and after award, per contract terms.
Terms, Conditions & Eligibility
- EMD: ₹120,000; format not specified, but payment likely via bank instrument or online as per standard EPFO bid terms.
- Turnover: Minimum average annual turnover for the last three years as per bid document; documentary evidence required (audited balance sheets or CA certificate).
- Service Centres: Functional centre in state of consignee location; must establish within 30 days if not existing.
- Invoicing must reflect consignee GSTIN; bidder remains liable for contract performance irrespective of assignment/sub-contracts.
- Delivery period and quantity adjustments up to 25% permitted; adherence to original delivery timelines unless extended by option clause.
Key Specifications
-
Product/service names: DESKTOP I5, DESKTOP I5 13TH GEN, DESKTOP I5 13TH GEN 8GB RAM, THIN CLIENT I5 256GB, TC I5 8GB RAM
-
Quantities: not specified in BOQ; estimated value ₹2,400,000 suggests multiple units
-
EMD amount: ₹120,000
-
Turnover: minimum average annual turnover as per bid document (3-year period)
-
Service centre: required in Tamil Nadu; establish within 30 days if absent
-
Invoicing:Bill in consignee GSTIN only
Terms & Conditions
-
Option clause allows up to 25% quantity variation at award and during the currency of the contract
-
Carry-in warranty requires local service centres in each consignee state; Tamil Nadu required here
-
Delivery timelines commence from the last date of the original delivery order; adjust for extended periods
Important Clauses
Payment Terms
Invoices must be raised in the consignee’s name with the consignee GSTIN; payment terms unspecified in data but typically within 30 days of delivery.
Delivery Schedule
Delivery begins after order; option clause permits up to 25% more quantity with proportional delivery time extensions, minimum 30 days.
Penalties/Liquidated Damages
No explicit LD rate provided; bidders should assume standard EPFO LD terms and verify post-award.
Bidder Eligibility
-
Minimum average annual turnover per three-year period as per bid document
-
Functional Service Centre in Tamil Nadu or plan to establish within 30 days of award
-
Invoices issued in consignee GSTIN and compliant with GST regulations
Documents 5
GeM-Bidding-8980305.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Bill of Quantities (BOQ)
5 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | DESKTOP I5 | Intel i5 13th/14th Gen/8GB/512GB SSD | 10 | pieces | ao@gsecn | 15 |
| 2 | DESKTOP I5 13TH GEN | PC Intel i5 13th/14th Gen/8GB/512GB SSD | 5 | pieces | ao@gsecn | 15 |
| 3 | DESKTOP I5 13TH GEN 8GB RAM | Desktop Intel i5 13th/14th Gen/8GB/512GB SSD | 5 | pieces | ao@gsecn | 15 |
| 4 | Thin Client I5 256GB | Intel NUC i5 13th/14th Gen/8GB/256GB SSD | 10 | pieces | ao@gsecn | 15 |
| 5 | TC I5 8GB RAM | TC Intel i5 13th/14th Gen/8GB/256GB SSD | 10 | pieces | ao@gsecn | 15 |
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Historical Data
Required Documents
1
- GST registration certificate of bidder and invoicing details in consignee GSTIN
2
- PAN card of bidder
3
- Audited financial statements or CA certificate evidencing turnover (last 3 years)
4
- Evidence of functional Service Centre in Tamil Nadu (or plan to establish within 30 days of award)
5
- Technical bid documents for DESKTOP I5 family (SKU details: 13th Gen, 8GB RAM, 256GB storage variants)
6
- Any OEM authorization if bidding as authorised reseller
7
- Past performance certificates for similar desktop procurements (if available)
Frequently Asked Questions
How to bid for the EPFO Chennai desktop I5 tender 2026 with 13th gen CPUs
Bidders must meet turnover and eligibility criteria, submit GSTIN, PAN, EMD ₹120,000, and three-year turnover evidence (audited statements or CA certificate). Provide OEM authorisation if applicable, and demonstrate Tamil Nadu service centre readiness within 30 days of award; ensure invoicing reflects consignee GSTIN.
What documents are required for EPFO Chennai IT hardware tender submission
Submit GST certificate, PAN, three-year turnover evidence, audited balance sheets or CA certificate, service centre proof in Tamil Nadu or plan, OEM authorization if reselling, and technical bid for DESKTOP I5 variants; include purchase preference details if any and ensure proper invoicing in consignee GSTIN.
What are the delivery terms and quantity variation details for EPFO
Delivery starts after contract order; option clause allows up to 25% quantity increase at contracted rates, with time extensions calculated pro rata and a minimum extension of 30 days, ensuring total delivery completes within extended window.
Which standards or certifications are required for EPFO desktop procurement
No explicit standards listed in the data; bidders should verify IS/ISO compliance as per EPFO bid terms and ensure OEM authorization if required; prioritize suppliers offering reliable warranties and local service support in Tamil Nadu.
When is the EMD and estimated value for the Chennai desktop tender
Estimated value is ₹2,400,000; EMD amount is ₹120,000. Ensure submission of EMD via the designated instrument or online method as per bid terms and attach supportive bank proof with bid submission.
What is required for service centre readiness in Tamil Nadu
Bidder must have a functional service centre in Tamil Nadu or establish one within 30 days of award; payment release is contingent on documentary evidence of the functional service centre in place before or at award closure.
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Documents 5
GeM-Bidding-8980305.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS