Kolkata Police Equipment Tender 2025: Supply, IST, QC, Training with 25% Option Clause & 5-Day Service - West Bengal
Kolkata Police
KOLKATA, WEST BENGAL
Posted:
21 November 2025
Closed:
2 December 2025
GEM
GEM
Begusarai District Panchayats Security Equipment Tender 2026 (OEM Warranty, USB Ports, External Power)
Bid Publish Date
31-May-2026, 12:51 pm
Bid End Date
10-Jun-2026, 1:00 pm
Location
BEGUSARAI , BIHAR
Progress
Issue31-May-2026, 12:51 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • OEM warranty: On-site warranty period to be provided by the original equipment manufacturer
- • USB port configurations: either 1 or 2 USB ports as per item specification
- • External power supply requirement ensures hardware operability in varied locations
- • Pre-dispatch inspection: buyer or authorized agency to inspect; external lab charges borne by buyer
- • Quantity variation: contract may see ±25% change during placement and currency
- • Service network: demonstrated after-sales support with service centers in India
Categories
1
Tender Overview
Organization: Begusarai District Panchayats (Department of Panchayati Raj) seeks procurement of security equipment with specific USB port configurations, external power supply, and on-site OEM warranty. The scope includes 1 or 2 USB ports as per BOQ items and guarantees a 1-year OEM warranty. Delivery location is to be specified by the buyer; pre-dispatch inspection is required at seller premises with buyer-borne inspection/testing charges. The contract allows quantity variation up to 25% during placement and currency, at contracted rates. This tender emphasizes after-sales support and installation readiness, with a requirement for service network in India.
Technical Specifications & Requirements
- USB Ports: 1 or 2 USB ports reflected in specification items
- Power: External Power Supply Required for operation
- Warranty: On Site OEM Warranty (Year); OEM certificates to be submitted at delivery
- Inspection: Pre-dispatch inspection by Buyer/Consignee or external agency; external testing charges to be borne by Buyer; in-house testing facilities provided by Seller at no cost
- Delivery & Installation: Actual delivery/installation at the buyer-provided address; extended delivery time mechanism applicable under option clause
- BOQ Status: No BOQ items listed; implies specification-based procurement with quantity variation rights
Terms, Conditions & Eligibility
- Quantity Flexibility: Purchaser may increase/decrease quantity up to 25% at contract; extended delivery period applies with a minimum 30 days
- Delivery Timelines: Delivery period begins from the last date of original delivery order; time extension calculation follows the option clause
- Financial Standing: Bidder must not be under liquidation or bankruptcy; an undertaking to that effect is required
- Warranty & Service: 1 year warranty; after-sales service capability with service centers in India; OEM warranty certificates to be supplied at delivery
- Payment/Compliance: Detailed payment terms not specified; demonstrates emphasis on compliance and post-sale support
- Documentation: Emphasis on installation, commissioning, training, and maintenance capabilities; pre-dispatch inspection arrangements confirm quality control
Key Specifications
-
Product category: Security equipment
-
USB ports: 1 or 2 (as per BOQ/item specification)
-
Power: External Power Supply required
-
Warranty: On-site OEM warranty for 1 year
-
Inspection: Pre-dispatch inspection at seller premises; buyer bears external testing charges
-
Delivery: To buyer-provided address; installation & commissioning if included
Terms & Conditions
-
Quantity may vary up to 25% during contract and currency at contracted rates
-
1 year on-site OEM warranty with mandatory OEM warranties at delivery
-
Pre-dispatch inspection conducted by Buyer/Consignee or external agency; buyer bears inspection charges
Important Clauses
Payment Terms
Not specified in tender data; typical procurement may require milestones post-inspection and commissioning
Delivery Schedule
Delivery period starts from last date of original delivery order; extended time rules apply per option clause
Penalties/Liquidated Damages
Not specified; implied reliance on standard contract terms and performance guarantees
Bidder Eligibility
-
Not under liquidation or bankruptcy
-
Evidence of prior experience in supplying security equipment
-
Financial stability demonstrated by audited statements
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
zero client (Q3)
Authority Records
PANCHAYATI RAJ DEPARTMENTDISTRICT PANCHAYATS
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Documents 4
GeM-Bidding-9401092.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Specification | Number of USB Port 1 point 0 | 2.0 Or higher |
| Specification | Number of USB Port 2 point 0 | 2.0 Or higher |
| Specification | External Power Supply Required | Yes |
| Specification | On Site OEM Warranty (Year) | 3 |
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Historical Data
Required Documents
1
GST registration
2
PAN card
3
Experience certificates for similar security equipment supply
4
Financial statements (last 3 years)
5
EMD/Security deposit documentation (as applicable)
6
OEM authorization certificates
7
Technical bid documents and compliance certificates
8
Warranty certificates from OEM and service center details
Frequently Asked Questions
How to bid for security equipment tender in Begusarai district 2026
Bidders must meet eligibility criteria, provide GST, PAN, experience certificates, financial statements, EMD, OEM authorizations, and technical compliance. The tender requires 1-year on-site OEM warranty and pre-dispatch inspection. Ensure USB port specifications (1 or 2) and external power supply are addressed. Submission entails compliant technical and financial bids.
What documents are required for Begusarai procurement of security equipment
Required documents include GST certificate, PAN card, up-to-date experience certificates for similar supply, financial statements, EMD submission proof, OEM authorization, and warranty certificates. Technical bid must demonstrate compliance with USB and power specifications, plus service network details for India.
What are the USB port specifications in this tender in Begusarai
Tender specifies either 1 or 2 USB ports depending on item configuration. Ensure your proposal clearly states the exact USB port count applied to your bid, with supporting technical sheets and compatibility notes for the specified security equipment.
What are the delivery requirements for Begusarai procurement of security equipment
Delivery to the buyer-provided address after pre-dispatch inspection. If installation is included, commissioning may be part of scope. The option clause allows quantity variation up to 25%, with delivery period calculated from the last date of the original delivery order and extended period rules.
What is the warranty requirement for the security equipment tender
The contract requires an on-site OEM warranty for 1 year from final acceptance or after completion of installation and testing. OEM warranty certificates must be submitted at delivery, and after-sales service centers must be identified within India.
How is payment terms structured for this Begusarai tender
Actual payment terms are not explicitly stated; bidders should assume standard government practice with milestone-based payments post-inspection and commissioning, subject to contract terms and supplier performance. Ensure compliance with delivery and warranty obligations to support payment processing.
What is the inspection process for the Begusarai security equipment tender
Pre-dispatch inspection is conducted at Seller premises or by an authorized external agency as decided by the Buyer. The buyer bears inspection and external lab testing charges; in-house testing facilities are provided by the Seller at no cost, with readiness communicated by email to buyers.
Where can bidders find OEM service centers for after-sales support
Bidders must provide a list of service centers with locations near consignee destinations in India. This ensures timely maintenance, troubleshooting, and AMC coverage as part of the 1-year warranty and service obligations.
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Documents 4
GeM-Bidding-9401092.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS