Directorate Of Employment & Training Gujarat Electronic Total Station Tender Surat 2026 – IS/ANSI Standards & 25% Option Clause
Bid Publish Date
01-May-2026, 2:20 pm
Bid End Date
09-Jun-2026, 5:00 pm
EMD
₹3,48,000
Value
₹1,16,00,000
Location
Progress
RAKey Highlights
- • Rigorous sample approval process with 15-day window post-award
- • Advance sample approval cycle with potential contract termination for deviations
- • EMD submission via Demand Draft to Gandhinagar; hard copy delivery within 5 days
- • 25% quantity variation right during and after contract; extended delivery time rules
- • GPS-tracking capability and internal memory requirements to be met
- • Isolated emphasis on ISI/ISO-like standards not explicitly listed; ensure angular/distance specs met
Tender Overview
The Directorate Of Employment & Training, Labour And Employment Department Gujarat invites bids for an ELECTRONIC TOTAL STATION (Q3) to be supplied in SURAT, GUJARAT 394101. Estimated value is ₹11,600,000 with an EMD of ₹348,000. The procurement focuses on angular and distance measurement capabilities, telescope performance, data storage, GPS tracking, and power backup, targeting precise field surveying equipment. The award will consider compliance with specified measurement accuracy, display resolution, compensator settings, and reflector/non-reflector measurement capabilities. A key differentiator is the extensive option clause allowing up to 25% quantity variation during contract execution, with delivery timelines linked to the original or extended orders. Unique terms include advance sample approvals and strict sample modification cycles post-award, ensuring conformance to contract specifications.
Technical Specifications & Requirements
- Category: ANGULAR MEASUREMENT with: Angle Measurement Accuracy, Display resolution / Least Count, Compensation, Compensator Setting Accuracy
- Category: DISTANCE MEASUREMENT with: Distance Measurement with Reflector Prism (Single Prism) and Distance Measurement without Reflector Prism, plus Typical Measurement time
- Category: TELESCOPE with: Resolving power and Minimum Focus Distance
- Category: PLUMMET: Plummet Type
- Category: DATA STORAGE / INTERFACE / KEYBOARD AND DISPLAY: Internal Memory
- Category: SOFTWARE CHARACTERISTICS: Operating System
- Category: PHYSICAL CHARACTERISTICS: GPS tracking capability
- Category: POWER SUPPLY: Battery Operating time
- Category: WARRANTY: Warranty
- Additional terms include: EMD submission via Demand Draft to Gandhinagar; advance sample approval within 15 days of award; potential delivery extensions tied to option clause; no BOQ items; sample clearance impact on delivery schedule.
Terms, Conditions & Eligibility
- EMD: ₹348,000; payable via Account Payee Demand Draft in favour of Directorate of Employment & Training; proof to be uploaded with bid and hard copy due within 5 days of bid end/opening
- Option Clause: quantity may increase/decrease by up to 25%; delivery period adjustments follow a defined formula with a minimum of 30 days
- Advance Sample: supplier must provide 1 sample within 15 days of award; approved or modification list provided within 15 days; bulk supply only after approval; non-conforming samples may lead to contract termination
- Delivery & Payment: terms align with contract specifications; failure to meet approval timings affects delivery schedule without LD
- Documentation: bidders must satisfy KYC/financial and compliance requirements as per buyer terms; no BOQ details present
- This section consolidates critical bid submission, eligibility, and delivery obligations to guide bidders toward compliant bid preparation.
Key Specifications
-
Angular measurement accuracy (explicit value not provided in data)
-
Display resolution / least count (specifics not provided)
-
Compensation and compensator setting accuracy (values not provided)
-
Distance measurement with reflector prism (single prism) and without reflector
-
Typical measurement time (value not provided)
-
Telescope resolving power and minimum focus distance (values not provided)
-
Plummet type specification
-
Internal memory capacity and interface for data storage
-
Operating system requirements for software
-
GPS tracking capability for locating the instrument
-
Battery backup time specification
-
Warranty period and coverage details
Terms & Conditions
-
EMD amount ₹348,000 via DD; submission proof required
-
25% quantity variation rights; delivery period adjustments with minimum 30 days
-
Advance sample submission within 15 days; approval cycle governs bulk supply
-
No BOQ items listed; strict conformity to contract specifications and modifications
Important Clauses
Payment Terms
EMD via Demand Draft to Gandhinagar; hard copy within 5 days; no LD details provided beyond standard terms
Delivery Schedule
Delivery period linked to original and extended orders; option clause may extend duration with formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; contract allows for delays due to sample approval and option clause timing
Bidder Eligibility
-
Experience in supplying electronic surveying instruments or similar equipment
-
Financial capacity demonstrated by last 3 years’ statements
-
GST registration and PAN linked to government procurement
Reverse Auction Schedule
Start
11-Sep-2026, 5:00 pm
End
12-Sep-2026, 5:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
40
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
electronic total station (Q3)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-9241102.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
9
Corrigendum Updates
5 Updates Update
Extended Deadline
09-Jun-2026, 11:30 am
Opening Date
09-Jun-2026, 12:00 pm
Update
Update
Extended Deadline
08-Jun-2026, 11:30 am
Opening Date
08-Jun-2026, 12:00 pm
Update
Extended Deadline
05-Jun-2026, 11:30 am
Opening Date
05-Jun-2026, 12:00 pm
Update
Extended Deadline
29-May-2026, 11:30 am
Opening Date
29-May-2026, 12:00 pm
Required Documents
GST registration certificate
PAN card
Experience certificates for similar electronic surveying instruments
Financial statements (last 3 years)
EMD submission proof (DD) and scanned copy
Technical bid documents demonstrating compliance with angular/distance specifications
OEM authorizations or dealer certificates
Proof of delivery capability and service support
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| ANGULAR MEASUREMENT | Angle Measurement Accuracy | 0.5, 1, 1.5, 2, 3, 4, 5, 0.2 Or lower |
| ANGULAR MEASUREMENT | Display resolution / Least Count | 0.05, 0.1, 0.15, 0.2, 0.25, 0.3, 4, 0.5, 0.6, 0.7, 0.8, 0.9, 1, 1.5, 2 Or lower |
| ANGULAR MEASUREMENT | Compensation | Dual Axis, Triple Axis, Quadruple Axis |
| ANGULAR MEASUREMENT | Compensator Setting Accuracy | 0.5, 1, 1.5, 2 Or lower |
| DISTANCE MEASUREMENT | Distance Measurement with Reflector Prism with Single Prism | 2000, 2500, 3000, 3500, 4000, 4500, 5000, 5500, 6000 Or higher |
| DISTANCE MEASUREMENT | Distance Measurement without Reflector Prism | 250, 300, 350, 400, 450, 500, 600, 200 Or higher |
| DISTANCE MEASUREMENT | Typical Measurement time | 0.1 - 2 |
| TELESCOPE | Resolving power | 0 - 3 |
| TELESCOPE | Minimum Focus Distance | 0 - 2 |
| PLUMMET | Plummet Type | Optical, Laser Based |
| DATA STORAGE / INTERFACE / KEYBOARD AND DISPLAY | Data storage- Internal Memory | 0.25, 0.5, 1, 2, 3, 4, 8 Or higher |
| SOFTWARE CHARACTERSTICS | Operating System | Windows Based, Linux Based, Window CE 6 or Better, Window CE 7 or Better, Android Based |
| PHYSICAL CHARACTERSTICS | Capability to track the location of instrument (GPS) | Yes, No |
| POWER SUPPLY | Battery Operating time (Backup Time) | 8, 10, 12, 16, 20, 24, 30 Or higher |
| WARRANTY | Warranty | 1, 2, 3, 4, 5, 6 Or higher |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for electronic total station tender in Surat Gujarat 2026?
Bidders must submit GST, PAN, financials, experience certificates, and EMD ₹348,000 via Demand Draft to Gandhinagar; upload technical bid with compliance to angular/distance specs, provide OEM authorization, and deliver a sample within 15 days of award for approval.
What are the eligibility criteria for the total station procurement in Gujarat?
Eligible bidders have prior experience supplying surveying instruments, demonstrate financial stability with three-year statements, hold valid GST and PAN, and provide OEM or dealer authorizations; must meet GPS tracking and data storage requirements as per tender terms.
What documents are required for the Surat total station bid submission?
Required documents include GST certificate, PAN card, 3 years of financials, experience certificates for similar projects, EMD proof (DD), technical bid, OEM authorization, and evidence of delivery capability; submit scanned copies and hard copies within specified timeframes.
What are the key technical specifications for the total station in this tender?
Key specs include angular measurement accuracy, display least count, compensator settings, reflector/prism distance measurement, typical measurement time, telescope resolving power, minimum focus distance, GPS location tracking, internal memory, and operating system compatibility.
When is the advance sample due and how does it affect delivery?
An advance sample must be submitted within 15 days of award; approval or modification list issued within 15 days; delays in approval may reset the delivery schedule without LD; bulk supply only after sample is approved.
What are the EMD payment terms for the Directorate of Employment & Training tender?
EMD of ₹348,000 must be paid via Account Payee Demand Draft to Gandhinagar; bidder must upload scanned DD proof with the bid and deliver the hard copy within 5 days post bid end/opening.
What is the impact of the 25% quantity variation clause on delivery timelines?
The contract allows up to a 25% increase/decrease in quantity; delivery time adjusts with the formula ((Increased quantity / Original quantity) × Original delivery period) with a minimum 30 days, extending as required during contract execution.
What if the sample is not approved or deviates from contract specifications?
If the sample is not approved or deviates, the buyer may reject and require fresh samples; contract may be terminated with notice; bulk supply occurs only after approval and any modifications meet contract standards.