Indian Army Comprehensive Maintenance Tender Khordha Odisha 2026 - Vehicle Parts & Pre-bid Requirements
Progress
Quantity
27
Category
Comprehensive maintenance
Bid Type
Two Packet Bid
Categories
59
Tender Overview
The Indian Army, Department of Military Affairs, invites bids from suppliers for a comprehensive maintenance package covering a wide range of vehicle parts and ancillary components listed under the Khordha, Odisha procurement location. The BOQ comprises 22 items, with specific items indicating brake oil (0.5 L) and engine oil (3.5 L) quantities as required. A 25% quantity option exists both at initial award and during the contract period, with delivery calculations tied to the original quantity and period. A compulsory pre-bid meeting is mandated to participate, and bidders must upload signed documents with rubber stamps. This tender targets suppliers capable of supplying diverse maintenance fluids and parts for military vehicles, under contracted rates and delivery terms. Key differentiators include the option clause, mandatory pre-bid engagement, and strict documentation requirements, plus the possibility of scale adjustments during the contract term. The opportunity is centered in Khordha, Odisha, aligning with Indian Army maintenance needs for field-ready equipment and components.
Technical Specifications & Requirements
- Organisation: Indian Army (Department of Military Affairs), Khordha, Odisha
- Location/Delivery: Khordha, Odisha 751001
- Item scope: 22 BOQ items; specific mention of brake oil 0.5 L and engine oil 3.5 L as required
- Quantities/Value: 25% quantity option on contract quantity; original and extended delivery periods govern time calculations
- Delivery terms: Calculated extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, with potential extension to original delivery period
- Key process: Pre-bid meeting compulsory; all uploaded bids must be signed with rubber stamp
- Documentation requirements: PAN, GSTIN, cancelled cheque, EFT mandate, and other certificates as per ATC/Corrigendum
- Special clause: Replacement of defective items within 48 hours; option to adjust quantity during contract
- Compliance: Bidders must comply with standard ATC terms and ensure certificates are uploaded
Terms, Conditions & Eligibility
- EMD/Financial standing: Not specified in the data; bidders must meet standard financial fitness and sign undertaking to avoid liquidation or bankruptcy
- Delivery & warranty: 48-hour replacement undertaking for defective items; delivery schedule linked to option clause
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; rubber-stamped submissions
- Pre-bid: Mandatory pre-bid meeting for all bidders
- Payment terms: Not detailed in available data; bidders should prepare for standard government contract payment terms upon award
- Miscellaneous: Items at ser no 18 (brake oil 0.5 L) and ser no 19 (engine oil 3.5 L) treated as required quantities; bid integrity must be maintained
Key Specifications
-
Brake oil quantity: 0.5 L per unit as required
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Engine oil quantity: 3.5 L per unit as required
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22 BOQ items spanning maintenance fluids and parts
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Delivery period: minimum 30 days for extended quantity
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Option clause: +25% quantity during contract at contracted rates
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Mandatory pre-bid meeting for all bidders
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Undertaking for replacement of defective items within 48 hours
Terms & Conditions
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Option to increase quantity up to 25% during contract
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Mandatory pre-bid meeting for eligibility
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24-48 hour defective item replacement requirement
Important Clauses
Payment Terms
Not specified in provided data; bidders should anticipate standard government payment terms after deliverables verification
Delivery Schedule
Delivery extends from last date of original delivery order; additional time computed as (increased quantity / original quantity) × original delivery period, min 30 days
Penalties/Liquidated Damages
Not specified; bidders should review ATC for LD provisions and performance bonds during pre-bid meeting
Bidder Eligibility
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Not under liquidation or bankruptcy; certify fiscal stability
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Capability to supply 22-item maintenance catalog including fluids
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Compliance with pre-bid meeting and rubber-stamped documents
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Comprehensive maintenance , Foot mat , Rain Guard , Door visior , Steering cover , Handle crome , Wiring for display Box , Flag Rod with rexine cover , Back Seat Arm , Fuel Filter Element , Oil Filter , Clutch wire , Air Filter element , V belt , Fuel hose pipe , Coolant , Fuel tank cleaning , Break oil , Engine oil , Front disk brake , Disconnecting , M and L
Authority Records
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Documents 4
GeM-Bidding-9001692.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
22 Items Sign in to view GEM price trends Sign in for GEM prices
Comprehensive maintenance
Comprehensive maintenance and repair Servicing of vehicle by checking all parts by vehicle inspection and testing for engine and electronics etc The replacement of following parts and after that washing using soap solution cleaning internally using vacuum cleaner and externally with water spray jets greasing of complete vehicle polishing the complete vehicle with superior quality of polish including washing of mats
Foot mat
Supply and fix tray type foot mat good quality
Rain Guard
Supply and fixing the following new parts Rain Guard shield
Door visior
Door visior
Steering cover
Steering cover
Handle crome
Handle crome for all window
Wiring for display Box
Wiring for display Box with bulb
Flag Rod with rexine cover
Flag Rod with rexine cover
Back Seat Arm
Back Seat Arm Rest with cushion
Fuel Filter Element
Fuel Filter Element make mico
Oil Filter
Oil Filter make mico
Clutch wire
Clutch wire
Air Filter element
Air Filter element make mico
V belt
V belt as per existing size
Fuel hose pipe
Fuel hose pipe
Coolant
Coolant
Fuel tank cleaning
Fuel tank cleaning with washing material
Break oil
Break oil
Engine oil
Engine oil
Front disk brake
Front disk brake
Disconnecting
Disconnecting of complete radiatior assembly cleaning and descaling of chocked tubes of radiator cleaning the fins of the radiator with acid water including brazing of worn out copper tube and replacement of the worn out minor spares such plain washer spring washer screw nut bolt joint rubber and filling of coolant
M and L
M and L for proper computorised wheel balancing by providing the weight as required and alignment of all wheel complete
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Comprehensive maintenance | Comprehensive maintenance and repair Servicing of vehicle by checking all parts by vehicle inspection and testing for engine and electronics etc The replacement of following parts and after that washing using soap solution cleaning internally using vacuum cleaner and externally with water spray jets greasing of complete vehicle polishing the complete vehicle with superior quality of polish including washing of mats | 1 | job | agebrchilka | 30 | |
| 2 | Foot mat | Supply and fix tray type foot mat good quality | 1 | set | agebrchilka | 30 | |
| 3 | Rain Guard | Supply and fixing the following new parts Rain Guard shield | 1 | set | agebrchilka | 30 | |
| 4 | Door visior | Door visior | 1 | set | agebrchilka | 30 | |
| 5 | Steering cover | Steering cover | 1 | no | agebrchilka | 30 | |
| 6 | Handle crome | Handle crome for all window | 1 | set | agebrchilka | 30 | |
| 7 | Wiring for display Box | Wiring for display Box with bulb | 1 | job | agebrchilka | 30 | |
| 8 | Flag Rod with rexine cover | Flag Rod with rexine cover | 1 | no | agebrchilka | 30 | |
| 9 | Back Seat Arm | Back Seat Arm Rest with cushion | 1 | no | agebrchilka | 30 | |
| 10 | Fuel Filter Element | Fuel Filter Element make mico | 1 | set | agebrchilka | 30 | |
| 11 | Oil Filter | Oil Filter make mico | 1 | set | agebrchilka | 30 | |
| 12 | Clutch wire | Clutch wire | 1 | no | agebrchilka | 30 | |
| 13 | Air Filter element | Air Filter element make mico | 1 | no | agebrchilka | 30 | |
| 14 | V belt | V belt as per existing size | 1 | no | agebrchilka | 30 | |
| 15 | Fuel hose pipe | Fuel hose pipe | 1 | no | agebrchilka | 30 | |
| 16 | Coolant | Coolant | 4 | ltrs | agebrchilka | 30 | |
| 17 | Fuel tank cleaning | Fuel tank cleaning with washing material | 1 | job | agebrchilka | 30 | |
| 18 | Break oil | Break oil | 1 | ltrs | agebrchilka | 30 | |
| 19 | Engine oil | Engine oil | 3 | ltrs | agebrchilka | 30 | |
| 20 | Front disk brake | Front disk brake | 1 | nos | agebrchilka | 30 | |
| 21 | Disconnecting | Disconnecting of complete radiatior assembly cleaning and descaling of chocked tubes of radiator cleaning the fins of the radiator with acid water including brazing of worn out copper tube and replacement of the worn out minor spares such plain washer spring washer screw nut bolt joint rubber and filling of coolant | 1 | job | agebrchilka | 30 | |
| 22 | M and L | M and L for proper computorised wheel balancing by providing the weight as required and alignment of all wheel complete | 1 | job | agebrchilka | 30 |
Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate duly certified by Bank
Signatures with rubber stamp on all uploaded bid documents
Undertaking to replace defective items within 48 hours
Evidence of pre-bid meeting attendance (if applicable)
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | M/S HARIHARA NAYAK Under PMA | - | 03-03-2026 23:07:15 | |
| 2 | M/S I.D.P.S IT SOLUTION Under PMA | - | 03-03-2026 22:25:17 | |
| 3 | M/S KAMAL KEE ENGINEERS WORK Under PMA | - | 02-03-2026 20:25:48 | |
| 4 | M/S PRADIPTA KUMAR PANI Under PMA | - | 28-02-2026 20:39:21 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | M/S PRADIPTA KUMAR PANI(MSE)( MSE Social Category:General ) Under PMA | Item Categories : Comprehensive maintenance,Foot mat,Rain Guard,Door visior,Steering cover,Handle crome,Wiring for di | |
| L2 | M/S KAMAL KEE ENGINEERS WORK (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Comprehensive maintenance,Foot mat,Rain Guard,Door visior,Steering cover,Handle crome,Wiring for di | |
| L3 | M/S HARIHARA NAYAK (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Comprehensive maintenance,Foot mat,Rain Guard,Door visior,Steering cover,Handle crome,Wiring for di |
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid in the Indian Army tender in Khordha Odisha 2026 for maintenance parts?
Bidders should attend the compulsory pre-bid meeting, prepare 22-item BOQ responses, submit PAN, GSTIN, cancelled cheque, EFT mandate, and rubber-stamped documents. Ensure replacement commitment within 48 hours and comply with option-clause quantity adjustments up to 25%.
What documents are required for the Khordha Army maintenance tender submission?
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate with bank certification, rubber-stamped bid copies, and an undertaking to replace defective items within 48 hours. Ensure all certificates as per ATC are uploaded.
What are the key technical items mentioned for the Indian Army 2026 tender?
Key items include brake oil 0.5 L and engine oil 3.5 L as required, across 22 BOQ items. The contract allows a 25% quantity increase and requires timely replacement of defects within 48 hours.
When is the compulsory pre-bid meeting for the Odisha maintenance tender?
The pre-bid meeting is mandatory for all bidders. Attendance is required to access ATC amendments, verify documents, and clarify 22-item maintenance scope for Khordha, Odisha.
What are the delivery time implications if quantity increases under the option clause?
Delivery extension follows: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend up to the original delivery period during the option exercise.
Are there replacement guarantees for defective items in this Army tender?
Yes. Bidders must provide an undertaking to replace defective items within 48 hours of reporting, ensuring operational readiness of maintenance parts and fluids.
What is the geographical scope for the Khordha Odisha maintenance procurement?
The procurement is targeted for Khordha, Odisha 751001, under the Indian Army's Department of Military Affairs, with deliveries and servicing focused on local military assets.
What is required to demonstrate financial standing for this maintenance bid?
Bidders must avoid liquidation or bankruptcy and upload an undertaking confirming sound financial standing; exact EMD details will be specified in ATC and corrigenda.
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Documents 4
GeM-Bidding-9001692.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS