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AIIMS Raipur Medical Cold Storage Chilling Units Tender 2025 – Cold Box Procurement, 2-Year Warranty & Make in India

Bid Publish Date

31-Oct-2025, 3:43 pm

Bid End Date

28-Nov-2025, 1:00 pm

Location

RAIPUR , CHHATTISGARH
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Progress

Issue31-Oct-2025, 3:43 pm
Corrigendum21-Nov-2025
AwardPending
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Quantity

25

Bid Type

Two Packet Bid

Categories 7

BADAM ICE BOX COLD STORAGE COLD BOX VACCINE CARRIER BOX STORAGE AND WAREHOUSING

Tender Overview

Organization: All India Institute Of Medical Sciences (AIIMS), Department of Health and Family Welfare, located in Raipur, Chhattisgarh. Procurement category: Medical Cold Storage Chilling Units — Cold Box. Tender aims to acquire cooling units with an explicit 2-year warranty and post-installation service. The ATC emphasizes integrity pact and local content declarations, with potential EMD/PO terms to be clarified. Unique emphasis on supply-chain integrity, Make in India certification, and after-sales support across India.

Technical Specifications & Requirements

  • No formal BOQ items present; no explicit technical specs published. Required terms include: 2-year warranty from final acceptance or post-installation; OEM warranty certificates to be submitted at delivery; verification of service network with installation, commissioning, training, troubleshooting, and maintenance capabilities in INDIA.
  • Mandatory authorizations: Make in India authorization certificate; MSME/NSIC EMD exemption certificates if eligible. Integrity pact must be signed; bidders must provide service centers near consignee destinations. Experience certificates for prior supply to Govt/PSU/private bodies are required with PO.
  • Documentation may include OEM authorizations and post-sales service details; no device-specific measurements or standards are published.

Terms & Eligibility

  • Warranty: 2 years from acceptance or completion of installation; OEM warranty certificates to be submitted at delivery.
  • Experience: Certificates showing supply to government bodies or established private organizations; installation and after-sales capability in INDIA.
  • EMD/Exemptions: EMD exemption possible if registered under MSME/NSIC with certificate; Make in India authorization required.
  • Integrity pact compliance and local content declaration required; after-sales service network details to be uploaded with bid.

Key Specifications

  • Warranty: 2 years from final acceptance or after installation/commissioning

  • Post-sales: established Installation, Commissioning, Training, Troubleshooting & Maintenance network in INDIA

  • Certifications: Make in India authorization; OEM warranties to be provided at delivery

  • Documentation: Integrity Pact; local content declaration; service centers near consignee locations

Terms & Conditions

  • MSME/NSIC exemption may reduce EMD requirements; provide certificate

  • Two-year warranty with OEM warranty certificates at delivery

  • Integrity Pact must be signed; IEM contacts provided

  • Make in India authorization and local content declaration required

  • Experience certificates for Govt/PSU/private sector supply with PO

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard govt terms contingent on delivery milestones and acceptance.

Delivery Schedule

Not specified; bidders to confirm delivery/install timeline during bid submission and after PO issuance.

Penalties/Liquidated Damages

Not specified; check final ATC for LD or penalties related to delay or non-compliance.

Bidder Eligibility

  • Experience certificate for supply to Govt/PSU or recognised private organizations

  • MSME/NSIC exemption certificate (if applicable)

  • Make in India authorization certificate

  • OEM warranty documentation and service capability in INDIA

  • Integrity Pact signed with bid submission

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Medical Cold Storage Chilling Units - Cold Box (Q3)

Authority Records

MINISTRY OF HEALTH AND FAMILY WELFAREHEALTH AND FAMILY WELFARE DEPARTMENTALL INDIA INSTITUTE OF MEDICAL SCIENCES
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Documents 3

GeM-Bidding-8504894.pdf

Main Document

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration

2

PAN card

3

Experience certificates from Govt/PSU/private organizations for similar supply

4

Financial statements or turnover proof

5

EMD submission proof or MSME/NSIC exemption certificate

6

Make in India authorization certificate

7

OEM authorization (where applicable)

8

Integrity Pact signed by bidder

Corrigendum Updates

1 Update
#1

Update

21-Nov-2025

Extended Deadline

28-Nov-2025, 1:00 pm

Opening Date

28-Nov-2025, 1:30 pm

Frequently Asked Questions

Key insights about CHHATTISGARH tender market

How to bid for AIIMS Raipur medical cold storage tender 2025?

Bidders should prepare all mandatory documents including GST, PAN, experience certificates, financial statements, EMD or MSME exemption, Make in India authorization, OEM authorizations, and signed Integrity Pact. Ensure 2-year warranty details and post-installation support are clearly documented. Follow ATC terms and upload service center details near Raipur.

What documents are required for AIIMS Raipur cold box procurement?

Required documents include GST certificate, PAN, experience certificates for Govt/PSU/private sector, financial statements, EMD or MSME/NSIC exemption certificate, Make in India authorization, OEM authorizations, and Integrity Pact signed. Also provide details of after-sales service network in INDIA.

What are the warranty requirements for the medical cold storage units?

The contract requires a 2-year warranty from final acceptance or after completion of installation, commissioning and testing. OEM warranty certificates must be submitted at delivery, and the seller must guarantee rectification during the warranty period with local service centers listed near consignee locations.

Is MSME/NSIC exemption applicable for this AIIMS tender in Raipur?

Yes, bidders with MSME/NSIC registration can claim EMD exemption by enclosing the relevant exemption certificate. This should accompany the bid submission along with Make in India authorization and other mandatory documents.

What are the Make in India requirements for this procurement?

Bidders must provide Make in India authorization certificates as part of submission. This ensures compliance with domestic manufacturing norms and enables eligibility for government procurement channels, alongside OEM warranties and post-sales support within INDIA.

What is required for the Integrity Pact submission for AIIMS Raipur tender?

Bidder must sign and submit the Integrity Pact in the attached format. Without the duly filled and signed pact, the bid will be disqualified. Contact IEMs provided for guidance and verification.

What is the delivery/install timeline expected for the cold box units?

The tender data does not specify a fixed delivery schedule. Bidders should propose a concrete delivery timeline in the bid, aligning with final PO acceptance, installation, commissioning, and training requirements at AIIMS Raipur consignee location.

What post-sales service details must be included in the bid?

Provide details of service centers, installation, commissioning, training, troubleshooting and maintenance capabilities across INDIA. Include response times, spare parts availability, and a clear escalation matrix to ensure timely after-sales support near the Raipur consignee.

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