Planning And Research Department Puducherry High End Desktop & Laptop Tender 2025 – 2+ Year Life, 25% Quantity Extension, EMD ₹50,000

Tender Overview

The Puducherry Planning And Research Department in Pondicherry announces a tender for high end desktop computers and high end laptops, seeking products with at least two years residual market life. The bid requires an EMD of ₹50,000 and permits a quantity variation of up to 25% at contract award and during the contract. Bidders must ensure non-obsolescence and provide data sheets, OEM authorization, and a Malicious Code Certificate. The scope includes delivery of hardware with full compliance to contract terms, with no BOQ items defined. A data sheet must match offered specifications to avoid bid rejection.

Bidder eligibility hinges on manufacturer/OEM authorization where applicable and an undertaking against financial distress or liquidation. The clause on malicious code emphasizes protection against embedded software threats. This procurement emphasizes product availability, documentation integrity, and supplier credibility in the government market.

Key differentiators include the option for increased quantity at contracted rates, a minimum delivery window tied to the original delivery order, and confirmation of product life cycle and market availability. This tender targets bidders capable of supplying current generation high end computing hardware within Puducherry, adhering to mandatory documentation and security provisions.

Technical Specifications & Requirements

• Scope of supply: Supply of high end desktop computers and high end laptops/notebooks; no BOQ items listed.
• Data Sheet: Upload the product data sheet; ensure parameters match offered hardware to avoid rejection.
• Malicious Code Certificate: Certificate confirming absence of embedded malicious code and agreement to breach implications if found.
• OEM Authorization: If bidding through authorized distributors, submit OEM/service provider authorization with contact details.
• Product life: Offered hardware must have at least 2 years residual market life and not be end-of-life per OEM.
• EMD: ₹50,000 required as bid security.
• General compliance: Declare non-liability for liquidation or bankruptcy; submit undertaking.

Terms, Conditions & Eligibility

• EMD: ₹50,000 bid security.
• Quantity variation: Up to 25% increase/decrease at placement and during currency at contracted rates.
• Delivery timing: Delivery period tied to the last date of original delivery order; extended period calculations apply with a minimum of 30 days.
• Market life: Offered products must have at least 2 years residual market life and not be end-of-life.
• Documentation: Submit Data Sheet, Manufacturer Authorization, and Malicious Code Certificate; include GST/PAN and financials if requested.
• Financial health: Bidder shall not be under liquidation or similar proceedings; provide a supporting undertaking.
• Compliance: Ensure hardware/software does not contain embedded harmful code and complies with contract integrity obligations.