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Gujarat Urban Development Company Limited High End Laptop, All-in-One PC & MFP Tender Gandhi Nagar Gujarat 2026

Bid Publish Date

09-Jun-2026, 11:46 am

Bid End Date

24-Jun-2026, 2:00 pm

EMD

₹43,200

Location

GANDHINAGAR , GUJARAT
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Progress

Issue09-Jun-2026, 11:46 am
AwardPending
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Quantity

16

Category

High End Laptop - Notebook

Bid Type

Two Packet Bid

Key Highlights

  • • OEM turnover criteria must be met by the offered product's OEM for the last 3 years
  • • 25% quantity variation permitted during and after contract with contracted rates
  • • EMD fixed at ₹43,200 and to be submitted through the prescribed mode
  • • Scope includes Supply, Installation, Testing and Commissioning of goods
  • • On-site warranty requirement with potential for extended warranty
  • • Factory preloaded OS and device certifications required
  • • Delivery schedule linked to the original delivery order with extension rules
  • • Gujarat location: Gandhi Nagar; bid targets government procurement in Gujarat

Categories 3

LAPTOP MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Gujarat Urban Development Company Limited invites bids for procurement of High End Laptop (Q2), All in One PC (Q2), and A4/Legal Size Multifunction Printer (MFP) (Q2) to support Urban Development and Housing initiatives in GANDHI NAGAR, GUJARAT 380060. The project scope includes supply, installation, testing and commissioning of the specified IT hardware. The bid includes flexibility for up to 25% quantity variation during and after contract award, at contracted rates, with delivery time adjustments. The estimated value is not disclosed; the bid requires a mandatory EMD of ₹43,200 and adherence to OEM turnover criteria. A key differentiator is the combination of device categories with factory preloaded OS and IS/ISO compliance considerations, plus on-site warranty terms. This tender targets vendors capable of meeting hardware, software, and service levels for government procurement in Gujarat.

Technical Specifications & Requirements

  • Device categories: High End Laptop, All-in-One PC, MFP for office use
  • Key technical criteria: Factory preloaded operating system with certification; RAM type and capacity; storage type and capacity; display size; number of ports; thermal and thermal management standards; printing technology and output modes; duplex, feeder and tray specifications
  • Performance metrics: Minimum print speeds per ISO/IEC 24734 (A4) for monochrome and colour; auto duplexing; original document feeder type; main paper tray count; connectivity options; on-site warranty term; extended warranty availability
  • Certifications/Standards: IS/ISO compliance references to be confirmed in BOQ; OEM/brand requirements (if any) in T&Cs; end-user warranty and support alignment
  • Delivery/Installation: Supply, installation, testing and commissioning included; delivery schedule aligned to order dates; onsite deployment requirements
  • BOQ status: No BOQ items available; tender emphasizes hardware with OS and certification readiness
  • Warranty: On-site warranty with potential extended warranty options

Terms, Conditions & Eligibility

  • EMD: ₹43,200 mandatory
  • Turnover criteria: Minimum average annual turnover over the last 3 years; bidder and OEM turnover criteria specified; use audited balance sheets or CA certificate
  • Delivery terms: Quantity variation up to 25% during/after contract; delivery period adjusted per option clause
  • Financial health: Bidder not under liquidation or similar proceedings; require undertaking
  • Scope of supply: Price to include supply, installation, testing, and commissioning
  • Documentation: Include GSTIN, PAN, experience certificates, financial statements, and OEM authorizations as applicable; compliance with T&Cs for bid submission

Key Specifications

  • High End Laptop, All-in-One PC, MFP as per tender category

  • Factory preloaded operating system with certification

  • RAM type and size to be specified (e.g., DDR4/DDR5, 8-32GB ranges)

  • Storage type and capacity (SSD/HDD, e.g., 256GB+ SSD or larger)

  • Display size requirements to be defined per device (e.g., 14-27 inches)

  • Number of ports and connectivity options (USB, HDMI, LAN, Wi-Fi, Bluetooth)

  • Printing technology and duplex capability for MFPs; auto duplexing

  • Original Document Feeder type; number of main paper trays

  • On-site warranty term and potential extended warranty options

Terms & Conditions

  • EMD ₹43,200 required; bid validity and submission per T&C

  • Delivery can vary with option clause; up to 25% quantity variation

  • Turnover criteria for bidder and OEM; require audited statements

  • Supply includes installation, testing and commissioning

  • On-site warranty with possible extension; OEM authorization required

Important Clauses

Payment Terms

Payment terms aligned with supply, installation, testing and commissioning; EMD must be submitted; variations may affect payments per contract

Delivery Schedule

Delivery period subject to option clause; additional time formula based on quantity variation, minimum 30 days

Penalties/Liquidated Damages

Penalties applicable for delays or non-compliance as per buyer terms; contractual LD terms to be finalized in the award

Bidder Eligibility

  • Bidder must meet turnover criteria for last 3 financial years

  • OEM turnover criteria met by the OEM of offered product

  • Not under liquidation or bankruptcy; provide undertaking

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

High End Laptop - Notebook (Q2) , All in One PC (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)

Authority Records

URBAN DEVELOPMENT AND URBAN HOUSING DEPARTMENT

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Documents 5

GeM-Bidding-9440983.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR5 Or higher
Memory RAM Size (GB) 16
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 512
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Ports Number of Ports 1-HDMI, 1-DP, 1-USB 3.0 TYPE A, 1-USB TYPE C, 2-USB TYPE C, Universal Audio Jack, 1- RJ-45 (10/100/1000 Ethernet Port), 1- VGA, 1-USB 3.1 Gen 2 TYPE A, 1-USB 3.1 Gen 1 TYPE A, 2-USB 3.0 TYPE A, 2-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 1-USB 3.1 Gen 1 TYPE C, 2-USB 3.1 Gen 1 TYPE C, 1-USB 3.2 Gen 2 TYPE C, 2-USB 3.2 Gen 2 TYPE C, 2- HDMI
Generic Stand Height Adjustable

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA/Cost Accountant turnover certificate for last 3 years

4

Experience certificates for similar procurements

5

OEM authorization letters for the offered models

6

Technical bid documents confirming compliance to OS, RAM, storage, and connectivity specs

7

Bid security or EMD receipt (₹43,200)

8

Declaration of non-liquidity and no bankruptcy status

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the Gujarat urban development hardware tender in Gandhi Nagar 2026?

Bidders should submit the full bid package including EMD ₹43,200, GST and PAN details, audited turnover certificates for last 3 years, OEM authorizations, and technical compliance for high-end laptops, all-in-one PCs and MFPs. Include installation, testing and commissioning scope per terms.

What documents are required for this tender in Gujarat procurement 2026?

Required documents include GST certificate, PAN, turnover proof, experience certificates, OEM authorization letters, technical bid documents showing OS preloads, RAM/storage specs, and EMD receipt. Ensure on-site warranty details and installation plan are clearly described.

What are the minimum hardware specifications for laptops in this bid?

Laptops must feature factory preloaded OS with certification, specified RAM type and size, SSD storage capacity, display size, and required connectivity. OEM should provide IS/ISO aligned documentation and warranty terms for on-site support.

What is the EMD amount and payment terms for this procurement in Gujarat?

EMD fixed at ₹43,200. Payment terms cover supply, installation, testing and commissioning; ensure bids include all cost components. Compliance with T&Cs will determine successful payment release according to contract milestones.

What is the quantity variation clause for this tender in Gandhi Nagar?

The purchaser reserves up to 25% quantity variation at contracted rates, during and after the contract, with delivery period adjustments based on the variation formula and a minimum 30-day extension when extended.

Which standards or certifications are required for OEMs in this bid?

OEM turnover criteria must be met; factory preloaded OS with certification is required; IS/ISO references may apply; OEM authorizations must accompany bid; ensure device compliance with specified standards and warranty terms.

What is included in scope of supply for this tender in Gujarat?

Scope includes Supply, Installation, Testing and Commissioning of the High End Laptop, All-in-One PC, and A4/Legal MFP; on-site warranty and potential extended warranty are part of the contract terms.

When will installation and commissioning be scheduled after award?

Delivery schedule aligns with order dates; extension possible under option clause with minimum 30 days; post-award, the vendor must coordinate timelines with the purchaser to complete installation and testing within the defined period.

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