Indian Army Ambala Spare Parts Tender 14 Items ISI/IS0 Compliant 2025

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for the supply of 14 automotive spare parts including ASSY FUEL FILTER, TIE ROD STEERING, FILTER FUEL, COVER ASSY CLUTCH, SPARK PLUG, ASSY CLUTCH MASTER CYL, CLUTCH SLAVE CYL, MASTER CYL POWER UNIT, SLAVE CYL CLUTCH, POLY V BELT, NEEDLE BEARING, HOSE, CHAIN AND SPROKET KIT, CLUTCH CABLE ASSY. Location: AMBALA, HARYANA - 133001. Scope: Only supply of Goods with quantity flex up to 25% at contracted rates. 14 items in BOQ, no explicit item-wise quantities published. The buyer mandates advance sample approval (5 samples within 5 days of contract award) and sample-based conformity prior to bulk manufacturing. Deliverables must align with approved samples to avoid LD. Past performance must show completed orders in the last 3 financial years with minimum thresholds. This tender emphasizes supplier capability, timely delivery, and adherence to contract-spec modifications if samples differ. The unique clause enables quantity adjustments and extended delivery timelines while preserving contracted rates.

Key differentiator: strict advance sample process and post-approval production alignment. Unique scenario: no explicit itemized quantities but mandatory conformity to sample and performance history.

Technical Specifications & Requirements

• Product/service: Spares & components for automotive/clutch and engine subsystems, including fuel filters, belts, bearings, cables, and hydraulic clutch units.
• Delivery model: Supply of Goods only; no installation required.
• Experience: Bidder or OEM must have completed similar category supply/installation in the preceding 3 financial years with either one order ≥ 35% of estimated bid value, or two orders ≥ 20% each, or three orders ≥ 15% each; require performance certificates.
• Sample process: 5 advance samples within 5 days of award; approval or modification list within 5 days; bulk supply to follow approved sample; delays in buyer approval may extend delivery without LD.
• Flexibility: Option clause allows up to 25% quantity variation during or after contract at contracted rates; delivery period adjustments follow a defined calculation with minimum 30 days.

Terms, Conditions & Eligibility

• EMD: Not specified in data; bidders must note the option clause allowing quantity increases of up to 25% and related delivery extensions.
• Payment terms: Not detailed; bid scope specifies “Only supply of Goods.”
• Documentation: Include performance certificates for relevant orders, advance sample approvals, and compliance with sample-based manufacturing.
• Timeline: Delivery period linked to last date of original delivery order with potential extensions per option clause; minimum added time 30 days.
• Compliance: All supplied items must meet contract-specified conformity to approved samples; deviations may lead to fresh samples or contract termination.