Rourkela Steel Plant VVF Drives & DDCS Card Tender Odisha 2026 - OEM/OES Authorization Required, 4 Months Delivery

Tender Overview

The opportunity is issued by Rourkela Steel Plant (SAIL) for procurement of VVF DRIVES and spares for CCM-III at SMS II and a DDCS communication card (RDCO-03C). Estimated scope includes multiple VVF drive items (ACS 800 series) and related control components, with a delivery window of 4 months. Bidders must be OEM/OES or authorized representatives with a valid bid-specific authorization letter. Mandatory branding and documentation include manufacturer monograms, GC & TC, and OEM guarantee at delivery. The procurement emphasizes exact model adherence or emission of successor models when obsolete. This is a proprietary case requiring OEM participation only. The contract structure may allow quantity adjustments within 25% as per option clause, impacting delivery planning and pricing during contract execution.

Key differentiators include strict model conformity, OEM guarantee, and post-award authorization validation, which protects against unsolicited bids and ensures supply continuity for CCM-III at SMS II.

This tender targets suppliers with strong OEM credentials and proven experience in defense/industrial automation components, particularly VVF drives and related card assemblies, under the Rourkela Steel Plant framework.

Technical Specifications & Requirements

• Product scope involves VVF DRIVES and spares for CCM-III at SMS II and a DDCS communication card (RDCO-03C).

• Delivery must be completed within 4 months of order placement.

• All items must bear the manufacturer's monogram (embossed/punched/marked/tagged/stitched).

• Submit GC & TC with materials; if a model is obsolete, quote the successor model.

• OEM guarantee certificate required at the time of delivery.

• Bids must be from the original equipment manufacturer or their authorized dealer with valid bid-specific authorization.

• Invoices must be in the consignee’s name with the consignee GSTIN; upload GST invoice scan and GST portal payment proof on the GeM portal.

• Ensure compliance with the procurement terms and conditions; unsolicited bids will be treated as ineligible.

• Standards/Compliance: Not specified; emphasis on OEM authorization and model accuracy.

• Brand/OEM: Mandatory OEM/OES participation; authorize letters required.

• Warranty/Support: OEM guarantee certificate required at delivery.

Terms, Conditions & Eligibility

• Eligibility is limited to the OEM/OES or their authorized dealer/distributor with a valid bid-specific authorization letter; unauthorised bidders are ineligible.
• Option clause permits quantity variations up to 25% of bid quantity during contract and extended periods, with delivery time adjustments calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.
• Bidder must determine applicable GST; reimbursement as per actuals or lower rate, not exceeding quoted GST.
• Invoices must be raised in the consignee’s name with the consignee GSTIN; upload GST invoice copy and GST payment screenshot on GeM.
• Delivery milestone: 4 months; Manufacturer’s monogram tagging is mandatory.
• If model obsoletes, successor model is permissible.
• All documentation: GC, TC, OEM guarantee, and bid authorization must be uploaded at submission.