GEM

Indian Institute Of Technology Dharwad High-Speed Camera Tender Dharwad Karnataka 2025

Bid Publish Date

21-Nov-2025, 3:21 pm

Bid End Date

19-Dec-2025, 10:00 am

EMD

₹1,20,000

Location

DHARWAD , KARNATAKA

Progress

Issue21-Nov-2025, 3:21 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor must provide OEM/Manufacturer Authorization with full contact details
  • • Data Sheet must precisely match the offered camera specifications
  • • Delivery option permits up to 25% quantity increase with adjusted delivery period
  • • GST invoicing: upload GST invoice and GST portal screenshot on GeM
  • • Bidder must be free from liquidation or bankruptcy; provide explicit undertaking
  • • No BOQ items listed; ensure compliance with generic terms and delivery commitments
  • • Procurement located in Dharwad, Karnataka under IIT Dharwad
  • • EMD amount fixed at ₹120,000

Categories 1

CAMERA

Tender Overview

The Indian Institute Of Technology Dharwad (Department Of Higher Education) seeks to procure a high-speed camera for use at its Dharwad, Karnataka premises. The tender involves no BOQ items listed and carries an EMD of ₹120,000. While the estimated value is not disclosed, the contract may involve quantity variations up to 25% during and after award, with delivery timelines tied to the original delivery period. A robust supplier must provide a complete Data Sheet and OEM authorization, ensuring alignment with product specifications and delivery obligations in Karnataka. This procurement emphasizes compliance, data integrity, and timely delivery under standard GeM terms, with a focus on transparent supplier qualification and post-award performance.

Technical Specifications & Requirements

  • Product/service names: High-speed camera system and accessories as required by IIT Dharwad
  • Data Sheet requirements: Upload with bid; must match offered technical parameters
  • Manufacturer Authorization: OEM/Original Service Provider authorization form with contact details included
  • Data/invoice process: During GeM Invoice generation, upload scanned GST invoice and GST portal screenshot
  • Delivery/option clause: Purchaser may increase quantity up to 25%; additional delivery time calculated as (additional quantity / original quantity) × original delivery period, min 30 days
  • No explicit BOQ items; ensure compliance with tender terms and delivery commitments
  • Contractor finance: No liquidation or bankruptcy; provide undertaking to this effect
  • Ensure product meets any implied standards from the Data Sheet and corresponding specs

Terms & Eligibility

  • EMD: ₹120,000 (to be paid as specified in terms)
  • Financial standing: Bidder must not be under liquidation or bankruptcy; provide undertaking
  • Data Sheet: Must be uploaded with bid and verify against offered specs
  • OEM authorization: Required for authorized distributors/service providers
  • Delivery terms: Comply with original delivery period; option clause allows up to 25% quantity increase
  • Termination rights: Purchaser may terminate for non-compliance or delivery failure; due process applies
  • GST invoice: Upload scanned GST invoice and GST portal screenshot during invoice generation
  • Eligibility: Ensure organization is financially solvent and capable of timely delivery

Key Specifications

  • High-speed camera system

  • Data Sheet must align with proposed product

  • OEM authorization required for distributors/service providers

  • GST invoice and GST portal screenshot required during invoicing

  • Delivery flexibility up to 25% quantity with adjusted schedule

  • No BOQ items provided; vendor must demonstrate capability via data and terms

Terms & Conditions

  • Delivery quantity may change by up to 25% with extended timelines

  • EMD of ₹120,000 is mandatory for bid validity

  • OEM authorization and data sheet alignment are non-negotiable

Important Clauses

Payment Terms

EMD of ₹120,000; GST invoice submission required; payment terms to be as per GeM terms and contract

Delivery Schedule

Delivery period aligned to original delivery period; if quantity increases, additional time is (additional/original) × original days, min 30 days

Penalties/Liquidated Damages

Buyer may terminate for non-delivery or misrepresentation; penalties tied to delivery compliance and performance

Bidder Eligibility

  • Not under liquidation or bankruptcy

  • Demonstrated experience with high-speed camera procurements

  • Financial capacity to support delivery within the stated timelines

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar high-speed camera procurements

4

Financial statements or solvency certificate

5

EMD payment receipt (₹120,000) via online or DD as specified

6

Data Sheet of the proposed high-speed camera

7

OEM authorisation / Manufacturer Authorization certificate

8

GST invoice copy (scanned) for bid submission and GST portal screenshot

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for the high-speed camera tender in Dharwad Karnataka 2025?

Bidders must submit the Data Sheet, OEM authorization, and GST invoice documents along with the bid. The EMD is ₹120,000. Ensure no liquidation matters, and provide a declared undertaking. Delivery terms follow the 25% option clause; extended delivery periods are calculated accordingly.

What documents are required for IIT Dharwad camera procurement bid 2025?

Required documents include GST registration, PAN, experience certificates for similar procurements, financial statements, EMD receipt, Data Sheet, OEM authorization, and scanned GST invoice with GST portal screenshot. Ensure data sheet matches offered specifications and is uploaded with the bid.

What are the delivery terms for the high-speed camera tender in Karnataka?

Delivery must follow the original delivery period. If quantity increases by up to 25%, extended time is calculated as (additional quantity / original quantity) × original period, with a minimum of 30 days. Clause remains applicable during contract currency.

What is the EMD amount for the IIT Dharwad camera procurement?

The EMD amount is ₹120,000. It must be paid as specified and uploaded with the bid submission. Ensure the payment method aligns with GeM guidelines and attach the receipt or proof of payment in the bid package.

Which authorization is required for distributors bidding on the camera tender?

Authorisation Form / Certificate from the OEM or Original Service Provider is required, including name, designation, address, email, and phone number. This ensures seller legitimacy and product authenticity for the high-speed camera procurement.

What happens if the data sheet does not match the offered camera specifications?

Mismatched data sheet vs. bid data can lead to bid rejection. Ensure the Data Sheet precisely reflects the camera’s specifications, performance, and accessories; verify model numbers, frame rates, sensor specs, and connectivity before submission.

Are BOQ items available for this IIT Dharwad tender?

No BOQ items are listed. Vendors must rely on the Data Sheet, OEM authorization, and general terms. Ensure compliance with delivery, payment, and performance terms, and align proposal with the stated 25% quantity flexibility.

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