Indian Army Department Of Military Affairs Interactive Conference AV System Tender Allahabad Uttar Pradesh 2025

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a comprehensive AV and conference system package including Interactive Panels with CPUs, Digital Podiums, HD Cameras with DV Recorder, Visualizers with USB, 15.6-inch touch screen motorized tilt screens, Stand Alone PC, Digital Conference system, embedded boundary microphones, Online UPS 10 KVA, wall mount speaker, amplifier, installation and testing. Estimated value is not disclosed; bid security (EMD) is ₹255,000. Location: ALLAHABAD, UTTAR PRADESH 210010. Scope emphasizes integrated conference hardware across 13 items with emphasis on procurement and on-site installation, testing, and commissioning. Optional quantity expansion up to 25% during contract execution is allowed at contracted rates, with delivery timelines tied to the last original delivery order. Bidders must meet financial and compliance prerequisites and provide standard procurement documentation.

Technical Specifications & Requirements

• Product/service names: Interactive Panel with CPU, Digital Podium, HD Camera with DVR, Visualizer with USB, 15.6 inch Touch Screen, Stand Alone PC, Digital Conference System, Embedded Boundary Chairman/Delegate Microphones, Online UPS 10 KVA, Wall Mount Speaker, Amplifier, Installation Testing.
• Delivery/installation scope: end-to-end setup and commissioning at user site; testing to confirm functional integration of AV chain.
• Standards/controls: no explicit technical standards listed in tender data; bidder must demonstrate project experience on similar category installations within the last 3 financial years.
• EMD/financials: EMD amount ₹255,000; mandatory proofs of financial standing and project experience.
• Security/compliance: Malicious Code Certificate required; hardware/software must lack embedded malicious code and confirm prior security checks.
• OEM/experience criteria: prior supply/installation of similar category products with satisfactory performance certificates from buyers.

Terms, Conditions & Eligibility

• EMD/contract terms: EMD ₹255,000; option clause allows up to 25% quantity variation during contract; delivery period extension rules anchored to original delivery timeline; minimum 30-day extension unless original period exceeds that.
• Eligibility: bidder must not be under liquidation or bankruptcy; must provide PAN, GSTIN, cancelled cheque, EFT mandate; OEM/authorised resellers must show prior project experience in similar category within 3 financial years with specific order value thresholds.
• Documentation: mandatory submissions include PAN, GST, cancelled cheque, EFT mandate; performance certificates from previous buyers; malicious code certificate; OEM authorization if applicable.
• Delivery/Payment: delivery schedule aligned to contract; payment terms aligned with purchase order conditions (not fully specified in data).
• Penalties/firming:Malicious code policy enforces breach consequences; performance-related obligations governed by rate contract terms.