GEM

Indian Navy Department Of Military Affairs Services Tender 2025 procurement in India with 25% option clause and service support requirements

Bid Publish Date

28-Nov-2025, 12:55 pm

Bid End Date

08-Dec-2025, 4:00 pm

Progress

Issue28-Nov-2025, 12:55 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Office of Service Provider must be located in the consignee's state; documentary evidence required
  • • Quantity/duration may be increased/decreased by up to 25% at contract issue
  • • Excess settlement option allows adding charges up to a specified percentage with proper documentation
  • • Dedicated toll-free service support number is mandatory
  • • Bidder must provide an undertaking of sound financial standing (no liquidation/bankruptcy)
  • • SOW and SLA are provided via attached Bid Specific ATC/SLA documents
  • • No BOQ items are listed; technical scope rests in attached SOW

Tender Overview

The Indian Navy (Department Of Military Affairs) invites a service procurement tender with unspecified product category and no BOQ items. Key negotiables include a contract quantity/duration variation up to 25% at issuance and a subsequent cap of 25% for amendments. An excess settlement feature allows additional charges up to a defined percentage in invoices, requiring disclosure and supporting documents. The service provider must establish an office in the state of the consignee and provide a dedicated toll-free support line. Bidder financial health must be affirmed by an undertaking against liquidation or insolvency, and adherence to ATC/SLA terms is mandatory.

Technical Specifications & Requirements

  • No formal technical specifications or BOQ items are provided; detailed SOW is available via attached file.
  • Option Clause: contract quantity/duration can be revised up to 25% before and after contract issue.
  • Excess Settlement: allow added charges up to a specified percentage; must declare applicability during invoicing with supporting documents.
  • Service Provider presence: official office in the consignee state; documentary evidence required.
  • Support: dedicated/toll-free service number required for ongoing assistance.
  • Eligibility: bidder must upload undertaking proving no liquidation or bankruptcy; compliance with ATC and attached SLA.
  • SOW and ATC documents to be viewed in attachments for scope and conditions.

Terms, Conditions & Eligibility

  • Option Clause: Quantity/duration variations up to 25%; accept revised terms.
  • Excess settlement: additional invoice charges permitted up to agreed excess percentage with mandatory supporting documents.
  • Office presence: service provider must have an office in the consignee state with documentary evidence.
  • Support: dedicated toll-free number for service support.
  • Financial health: bidder must submit undertaking that they are not under liquidation or bankruptcy.
  • Documentation: upload all certificates and documents sought in Bid document, ATC, and SLA; failure leads to rejection.

Key Specifications

  • No explicit BOQ items or product specifications available

  • SOW is provided via attached file; refer to Buyer Added ATC/SLA

  • 25% option for quantity or contract duration adjustments

  • Excess settlement: invoicing must include any additional charges within agreed limits

  • Proof of local service office in consignee state required

  • Dedicated toll-free service support number required for bidders

  • Financial health undertaking required; no liquidation or bankruptcy

Terms & Conditions

  • Emergency/variation terms allow up to 25% adjustments in order duration or quantity

  • Excess settlement permits additional invoicing charges with documentation

  • Local office and toll-free support are mandatory requirements

Important Clauses

Payment Terms

Excess settlement allows extra charges up to a defined percentage, with mandatory supporting documents at invoice submission

Delivery Schedule

Contract quantity/duration may be revised up to 25% at issue and again within 25% after issuance

Penalties/Liquidated Damages

Not specified in available data; refer to ATC/SLA attachments for penalties

Bidder Eligibility

  • Bidder must have an office in the consignee state with documentary evidence

  • Not under liquidation, receivership, or bankruptcy

  • Submission of all required certificates and attachments as per ATC/SLA

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar service contracts

4

Financial statements or proof of financial standing

5

EMD/Security deposit documentation (if applicable per ATC)

6

Technical bid documents and compliance certificates

7

OEM authorizations or manufacturer certifications (if applicable)

8

Undertaking confirming no liquidation/bankruptcy

9

Evidence of office in the consignee state

Frequently Asked Questions

How to bid in Indian Navy service tender in 2025 with 25% variation?

Bidders should review the ATC/SLA attachments, confirm eligibility, and ensure an office exists in the consignee state. Prepare an undertaking of non-liquidation, provide required GST/PAN, and attach the SOW file. Include 25% variation acceptance in the bid and ensure invoicing reflects any excess settlement charges with supporting documents.

What documents are required for the Indian Navy service tender submission in 2025?

Submit GST certificate, PAN card, experience certificates for similar contracts, financial statements, EMD documentation if applicable, technical bid documents, OEM authorizations if required, an undertaking of financial standing, and documentary proof of a local office in the consignee state per ATC.

What is the excess settlement clause in Indian Navy service bids?

The excess settlement allows extra charges up to a defined percentage on item-level totals, including addons. Vendors must declare applicability during invoice creation and attach mandatory supporting documents. The total invoice amount cannot exceed the agreed excess settlement percentage.

What is the delivery/execution scope for the Navy service tender?

Scope is defined in the attached SOW/SLA; the tender permits quantity/duration adjustments up to 25% before and after contract issuance. Vendors must provide a toll-free support line and maintain a local office in the consignee state for service delivery.

What are the eligibility criteria for service bidders in this Navy tender?

Eligibility includes non-liquidation status, a valid GST and PAN, experience certificates for similar services, financial stability evidence, and documentation proving a local consignee-state office. Bidders must also comply with ATC/SLA terms in the attached documents.

What are the payment terms and penalties in the Navy tender?

Payment terms are specified in the ATC/SLA; ensure invoicing aligns with excess settlement constraints. Penalties/LD details are not explicit in available data and should be verified in the SLA. Prepare to meet delivery milestones and quality criteria per the governing documents.

How to verify if OEM authorizations are needed for this tender?

Check the attached OEM authorization requirements in the ATC/SLA. If the bidder is not the OEM, secure authorized distributor documentation. Include these credentials with the technical bid and ensure they match the SOW scope.

Where can bidders view the complete SOW and ATC for this tender?

The official attachments are accessible via the tender’s ATC and SLA links provided in the Buyer Added Terms. Review the SOW file carefully to align capabilities, ensure office proof in the consignee state, and prepare all mandated documentation before submission.

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