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Indian Air Force X Ray Baggage Inspection System Tender 2026-QR (V3) MHA Conformity ISA 550 ISI BBB

Bid Publish Date

14-Jul-2026, 9:14 am

Bid End Date

24-Jul-2026, 10:00 am

EMD

₹99,000

Location

PATHANKOT , PUNJAB
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Progress

Issue14-Jul-2026, 9:14 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The Indian Air Force, under the Department Of Military Affairs, invites bids for an X ray baggage inspection system aligned with MHA QR (V3) standards. The procurement’s estimated value is not disclosed, and the EMD is ₹99,000. The tender emphasizes conformity to QR/specifications, system sizing, tunnel dimensions, conveyor capacity, and steel penetration, with option clauses allowing quantity adjustments up to ±25%. Bidders must ensure through OEM/authorized channels that installation, testing, and training are conducted by qualified personnel. Key differentiators include mandatory compliance with MHA QR (V3) guidance and IPv6-ready IT infrastructure for equipment.

Technical Specifications & Requirements

  • Product category: X ray baggage inspection system per MHA QR (V3), with explicit emphasis on conformity to technical requirements and QR specification availability.
  • Technical metrics to confirm: System Size, Minimum Tunnel Width, Minimum Tunnel Height, Minimum Conveyor Capacity (kg), Minimum Throughput (bags/hour), and Minimum Thickness of Steel Penetration.
  • Procurement scope requires: detailed documentation on conformity, tunnel dimensions, throughput, and physical robust design to meet security screening standards.
  • Mandatory integration readiness: IPv6-enabled IT equipment from day one; OEM or OEM-certified implementation for installation, commissioning, and training.

Terms, Conditions & Eligibility

  • Quantity flexibility: up to ±25% of bid quantity during and after contract; delivery period adjusts accordingly with a minimum extension of 30 days.
  • Bidder must demonstrate 3 years of manufacture/supply experience for similar government projects; primary product value must meet this criterion in multi-item bids.
  • Required documents at bid submission include PAN, GSTIN, cancelled cheque, EFT mandate; vendors must avoid obsolescence and ensure 7+ years of market life for offered products.
  • IT/biometric/compliance prerequisites and hazardous material handling as per relevant regulations; installation to be performed by OEM-certified personnel.

Key Specifications

  • X ray baggage inspection system

  • Conformity to MHA QR (V3) specifications

  • System Size: as per BOQ/technical data

  • Minimum Tunnel Width: defined

  • Minimum Tunnel Height: defined

  • Minimum Conveyor Capacity: in kilograms

  • Minimum Throughput: bags per hour

  • Minimum Thickness of Steel Penetration

Terms & Conditions

  • EMD: ₹99,000

  • Delivery: aligned to original order with option for 25% quantity variation

  • Experience: 3 years in government/PSU supply of similar equipment

  • Installation: OEM/OEM-certified resources required

  • IT: IPv6 readiness

Important Clauses

Payment terms

Not specified in data; bidders should verify during bid submission per organization policy

Delivery Schedule

Delivery period starts from last date of original delivery order; option quantity extension includes minimum 30 days

Penalties/Liquidated Damages

Not specified in tender data; refer to standard government terms at contract stage

Bidder Eligibility

  • 3+ years experience in manufacturing/supplying similar X ray baggage systems to government bodies

  • Not under liquidation or bankruptcy; provide undertaking

  • Not declared end-of-life by OEM within residual market life of at least 7 years

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

X ray baggage inspection system as per MHA QR (V3) (Q2)

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

38

Delivery Details

Max Delivery Days

45

Delivery Locations

1

Delivery Cities

PATHANKOT

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-PATHANKOTPATHANKOT--145-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN AIR FORCE

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Documents 5

GeM-Bidding-9550954.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
CONFORMITY Conformity to technical requirements As per QR/specification for ' X-RAY BAGGAGE INSPECTION SYSTEM', approved by MHA vide letter No. F/No. W-42011(494)/QRs/CISF/ Tech/2008/MHA - Prov-I-1422 Dated 08th September, 2016. (Copy of QRs / TDs uploaded in GeM portal)
CONFORMITY Availability of QR/specification for 'X-RAY BAGGAGE INSPECTION SYSTEM' Yes
TECHNICAL SPECIFICATIONS System Size Small Size
TECHNICAL SPECIFICATIONS Minimum Tunnel Width 60 cm (Small Size)
TECHNICAL SPECIFICATIONS Minimum Tunnel Height 40 cm (Small Size)
TECHNICAL SPECIFICATIONS Minimum Conveyor Capacity (in kg) 160 kg (Small Size)
TECHNICAL SPECIFICATIONS Minimum Throughput Count (Bags per hour) 200
TECHNICAL SPECIFICATIONS Minimum Thickness of Steel Penetration 35 mm

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by Bank

5

Experience certificates showing 3 years of similar government supply

6

OEM authorization / reseller authorization

7

Technical bid documents proving conformity to QR (V3)

8

Any ISO/IEC/industry certifications relevant to X ray baggage systems

9

Past contract copies with Central/State Govt or PSUs

Frequently Asked Questions

How to bid for X ray baggage system tender in India IAF 2026?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization along with technical conformity documents to show MHA QR (V3) compliance. Ensure three years of govt-sector supply experience and provide past contracts. The EMD is ₹99,000, and delivery terms follow the original delivery order with a 25% quantity variation.

What documents are required for IAF X ray tender submission 2026?

Required items include PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, and experience contracts showing government work in baggage screening. Technical bid must demonstrate QR (V3) conformity and system specifications such as tunnel size and throughput. EMD of ₹99,000 must be submitted with bid.

What are the IT readiness and standards for X-ray baggage system?

IT equipment must be IPv6 ready from day one; ensure vendor offers IPv6-enabled control systems and cybersecurity measures. OEM installation capability and training are mandatory; ensure system supports standard compliance and is not obsolete, with at least 7 years market life.

Which standards apply to the X ray baggage system contract?

Conformity to MHA QR (V3) specifications is required; ensure system has QR specification availability. Look for IS/ISO certifications as applicable to X-ray screening equipment and security hardware, and confirm 7+ years residual market life for offered products.

When is the delivery window for quantity variation in this tender?

The option clause allows up to 25% quantity variation; delivery period extends based on the calculation ((Increased quantity ÷ Original quantity) × Original delivery period) with a minimum of 30 days and may extend to the original period.

What is the EMD amount for this IAF baggage system bid 2026?

The EMD amount is ₹99,000. Ensure payment method complies with agency guidelines; attach EMD receipt with the bid and verify eligibility criteria including 3 years of govt sector supply experience.

What experience criteria must bidders meet for central govt projects?

Bidders or OEMs must have regularly manufactured and supplied similar category products to central/state govt or PSU for 3 years prior to bid opening. Provide copies of relevant contracts showing quantities supplied in each year and ensure primary product value meets criteria in bunch bids.

What about installation and training responsibilities for the system?

Installation, commissioning, testing, and training must be conducted by OEM or OEM-certified resources or authorized resellers. Ensure on-site training is included and that the responsible personnel are IPv6-ready and comply with MHA QR (V3) integration requirements.

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