Tamil Nadu Cooperative Milk Producers Federation Desktop Computers Tender Chennai TN 2026 - IS/ISO Compliant, On-site Warranty
Bid Publish Date
08-Jan-2026, 5:58 pm
Bid End Date
22-Jan-2026, 3:00 pm
Location
Progress
Key Highlights
- • Tamil Nadu GST registration mandatory
- • Warranty activation at consignee premises required before payment
- • On-site OEM warranty for desktop computers
- • Dedicated toll-free service support and escalation matrix
- • MS Office (latest) included
- • Option clause permits ±25% quantity variation during/after contract
- • In-state service centers required; establishment within 30 days if not present
- • Factory pre-loaded OS by desktop OEM; RAM/SSD/HDD capacities to be specified later
Tender Overview
Tamil Nadu Cooperative Milk Producers Federation Limited invites bids for entry and mid level desktop computers to support the operations of the Tamil Nadu Dairy Development Corporation Limited in CHENNAI, TAMIL NADU. The procurement focuses on standard desktop configurations with factory pre-loaded OS, RAM and storage capacity, monitor availability, and on-site OEM warranty. The package contemplates a flexible quantity regime, with a possible ±25% adjustment during and after the contract, and delivery terms aligned to order dates. A unique requirement is the activation of warranty at the consignee premises prior to payment release, along with MS Office (latest) inclusion. The clause emphasizes serviceability in-state with dedicated support channels. The estimated value and exact quantities are not disclosed in the provided data, but the scope covers essential desktop hardware for government procurement in Tamil Nadu. The tender emphasizes compliance with supplier service centers, escalation processes, and Tamil Nadu GST registration, making it a location-specific procurement opportunity.
Technical Specifications & Requirements
- Product Category: Desktop Computer (Entry/Mid Level) with processor, RAM, and storage handling
- Processor: Category: PROCESSOR; details not specified; indicate compatible desktop CPUs
- Operating System: Factory pre-loaded OS by Desktop OEM
- Memory: RAM size specified as capacity to be installed in the system (in GB)
- Storage: SSD and HDD capacities to be provided; exact GB not disclosed
- Monitor: Availability of monitor; screen size in centimeters to be confirmed
- Warranty: On-site OEM warranty (in years) to be provided; activation required before payment
- MS Office: Latest version to be included
- Delivery & Flexibility: Option clause allows ±25% quantity adjustments at contract delivery
- Service & Support: Functional service center in-state; toll-free support; escalation matrix required
- GST & Compliance: Tamil Nadu GST registration; warranty activation at consignee premises; payment contingent on activation
Terms, Conditions & Eligibility
- EMD/Financial Terms: Not specified in data; bidders should prepare typical EMD as per state norms
- Delivery Timeline: Delivery period tied to order dates with option to adjust for increased quantities
- Payment Terms: Payment after warranty activation; MS Office package included; date of payment release not provided
- Documents: GST certificate (Tamil Nadu), PAN, experience certificates, financial statements, OEM authorizations, technical bid documents
- Service Requirements: In-state service centers; dedicated toll-free support; escalation matrix
- Warranty & Penalties: On-site OEM warranty with activation condition; potential penalties or performance bonds not detailed
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | NIYURA LIFESTYLE PRIVATE LIMITED Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L2 | KJM GROUP SYSTEM SOLUTIONS( MSE Social Category:General ) Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L3 | ICON INFOTECH PRIVATE LIMITED Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L4 | ARIHANT ENTERPRISE Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L5 | Vishwmangal Trading Company( MSE Social Category:OBC ) Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L6 | PLEXUS IT SYSTEMS (INDIA) PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L7 | VA INFOSOLUTIONS INDIA PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L8 | MINAS STORES( MSE Social Category:SC ) Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L9 | VARDHAN INFO SERVICES( MSE Social Category:General ) Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L10 | MBB ENTERPRISES LLP( MSE Social Category:General ) Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L11 | COMPUTER INDIA Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L12 | CAMEL FARMS AND FINANCE PRIVATE LIMITED Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L13 | PC IT SYSTEMS PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L14 | Mahi enterprise( MSE Social Category:General ) Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L15 | INTECH COMPUTER SERVICES( MSE Social Category:OBC ) Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L16 | ASCENT E DIGIT SOLUTIONS PRIVATE LIMITED Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L17 | THE ZIGMA TECHNOLOGIES INDIA PRIVATE LIMITED Under PMA | Item Categories : Entry and Mid Level Desktop Computer | |
| L18 | DHARAM AGENCIES( MSE Social Category:General ) Under PMA | Item Categories : Entry and Mid Level Desktop Computer |
Tender Data
Bid Details
Quantity
112
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
25
OEM Avg. Turnover
200
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 3
GeM-Bidding-8816192.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
22-Jan-2026, 9:30 am
Opening Date
22-Jan-2026, 10:00 am
Required Documents
Experience Criteria
Past Performance
Bidder Turnover
OEM Authorization Certificate
OEM Annual Turnover
Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Entry Level |
| PROCESSOR | Processor Number | AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 48.26 - 53 (19.0" - 20.87") |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for desktop computer tender in Chennai Tamil Nadu 2026
Bidders must submit GST registration in Tamil Nadu, PAN, experience certificates, financial statements, and OEM authorizations. Ensure factory pre-loaded OS, on-site OEM warranty, MS Office inclusion, and in-state service centers. Payment depends on warranty activation at consignee premises; delivery must align with order dates and option clause.
What documents are required for Tamil Nadu computer procurement bid 2026
Required documents include GST certificate (Tamil Nadu), PAN, experience certificates for similar desktops, financial statements, EMD/security deposit (as applicable), OEM authorization letters, technical bid response, and proof of in-state service center or plan to establish within 30 days of award. MS Office license proof optional but included.
What are the technical specs expected for entry level desktop bid Chennai
Expect desktop with a processor suitable for office tasks, factory pre-loaded OS, RAM expandable to specified GB, SSD/HDD capacities (exact numbers to be confirmed in BOQ), monitor availability, and on-site OEM warranty of defined years. Emphasis on Tamil Nadu GST compliance and warranty activation prerequisite.
When is payment processed for Tamil Nadu desktop procurement after award
Payment is released after warranty activation at the consignee premises. The vendor must supply MS Office (latest) and demonstrate functional service coverage in Tamil Nadu. Ensure the warranty activation is completed prior to processing the payment to avoid delays.
What is the delivery flexibility and option clause for quantity
The option clause allows a ±25% change in quantity at contract placement and during currency, with delivery time calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days. If original period less than 30 days, the additional time equals the original period.
What service support features are required for this Tamil Nadu bid
Bidder must have a functional service center in the state or establish one within 30 days post-award. A dedicated toll-free service line and a formal escalation matrix are mandatory. Service accessibility is critical for carry-in or on-site warranty depending on product terms.
What is the inclusion of MS Office in the desktop bid in Tamil Nadu
The bid requires inclusion of the latest MS Office license with the desktops. Vendors must provide the license or activation proof, aligning with warranty activation prerequisites and ensuring compatibility with pre-loaded OS and hardware configurations.
What is the role of warranty activation in payment terms for Tamil Nadu
Warranty activation at the consignee premises is a prerequisite for payment release. Vendors should plan to activate the warranty immediately upon delivery, attach activation proof with invoices, and ensure service center readiness to support the installed base in Tamil Nadu.